About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description
Reporting into the Regional Office Manager, East, the Office Services Coordinator role provides a wide range of administrative duties to support QuadReal Property Group offices. This role is well-suited to someone who is highly service-oriented, resourceful, innovative, and a positive team player with exceptional organization skills.

Responsibilities

• As the first person of contact for all guests, visitors and employees, you will act as the brand ambassador of QuadReal, promoting values and service excellence in all activities and duties.
• Develop and sustain effective Office Services procedures while fostering positive working relations.
• Handle customer & tenant complaints and inquiries while following company guidelines, procedures, and policies. Ensure information is forwarded to the applicable Manager/s for any required follow-up.
• Assist with maintaining appearance of the boardroom(s), kitchen (s) and common areas.
• Manage setup of corporate training sessions, Board meetings, and events, including catering, room reservation, printing, and acting as the main point of contact.
• Work with Property Management to provide pass cards, elevator bookings, work permits, and various access as needed.
• Reception coverage during lunch, break periods, sick and vacation days.
• Oversee the ordering of all office supplies.
• Ensure that all office equipment is in proper working order, arrange immediate repair/servicing of any malfunctioning equipment.
• Ensure all meeting rooms are properly equipped with stationery and up-to-date resources/information (telephone lists and IT guides) and that the rooms are kept in a tidy and professional condition.
• Lead all health and safety activities including training, checklists, and maintaining health and safety standards.
• Ensure all Invoices are processed in a timely accurate manor using Yardi platform.
• Assist in creating, updating, reporting, and maintaining floor plans and seating arrangements for the office.
• Participating and contributing to regular Office Services all hands meetings.
• Be an effective resource and flexible in adjusting to changing work priorities.
• Assist in organizing and executing inclusive office socials and events.
• Other administrative responsibilities as required.

Experience and Qualifications:

• Two years’ related administrative experience.
• Excellent oral and written communication skills.
• Ability to work independently and as part of a team; ability develop/sustain cooperative working relationships with clients, tenants and internal staff.
• Ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities and adapt to new ideas and constant changes.
• Knowledge of Microsoft Word, Power Point and Excel; advanced proficiency in spelling, punctuation, and grammar.

This job posting is for an existing vacancy within our organization.

The expected annualized base salary range for this role is $45,000-$50,000.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

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