Job Title: Litigation Legal Assistant – Indigenous Practice Area

Location: Vancouver, BC

Closing date: October 1, 2025

Competition Number: MLTA-VAN-202509-070

Base Salary: $60,000 - $80,000. Compensation based on skills and experience

Who we are

MLT Aikins is a full-service law firm of more than 350 lawyers and nearly 500 additional team members across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Job summary

MLT Aikins is looking for a Litigation Legal Assistant responsible for providing administrative and clerical support for lawyers in our Indigenous Practice Group of the Vancouver office.

Our Indigenous practice group currently serves First Nations, Métis and Inuit governments and businesses across Canada, advising on a wide variety of legal matters including litigation and negotiations of Aboriginal and treaty rights specific claims, commercial law to advance economic development within Indigenous communities, lands and land management, labour and employment law, health and child welfare governance, law-making within Indigenous inherent jurisdiction, environmental legislation, and regulatory and administrative law.

Our ideal candidate is highly organized, has excellent interpersonal and communication skills, and is able to follow instructions with minimal supervision and be able to thrive in a fast-paced, professional environment.

Responsibilities include:

• Editing and formatting legal correspondence and documents
• Performing various administrative tasks, including file opening and closing, copying, and scanning
• Coordinating logistics for client meetings and hearing in office or out of town:
  • Preparing key documents and binders
  • Coordinating boardrooms or rental rooms for clients meetings, submitting disbursements for same
• Submitting various regulatory filings for federal and provincial proceedings
• Managing client accounts receivable status and reconciling accounts with budgets for work
• Processing client travel disbursement and reimbursement following client out of town travel
• Coordinating catering for client meeting; submitting disbursement for same
• Preparing client billings, responding to billing inquiries and coordinating with clients on billing preferences, billing follow-up to review outstanding accounts and communication with clients regarding the status on the outstanding accounts with the firm
• Maintaining an efficient digital file system
• Maintaining lawyers’ calendars and contacts, scheduling client appointments as directed, arranging travel schedules, booking and amending travel plans as needed and coordinating logistics for various client meetings
• Playing an active role in taking initiative in assisting the lawyers with practice management tasks such as booking meetings and boardrooms, organizing conference calls, hotel arrangements, registration for seminars and courses
• Monitoring incoming emails and proactively addressing time sensitive matters with the team
• Coordinating communication with law societies to ensure enrollment and record of continuous professional development

Qualifications include:

• Graduate of a recognized legal assistant program (equivalencies will be considered)
• Minimum of five years of experience working as a legal assistant or administrative assistant with an organization focused on providing high-quality professional services
• Experience in the Indigenous practice area is an asset
• Ability to follow instructions with minimum supervision
• Ability to thrive in a fast-paced, professional team environment
• Advanced computer skills including Word, Excel, Outlook and document management software
• Excellent verbal and written communication skills along with strong proof reading, writing, spelling and grammar skills
• Strong and respectful interpersonal communication skills, focused on collaborative solutions
• Strong organizational skills with exceptional attention to detail
• Ability to understand and anticipate client needs, ensuring satisfaction through a client focused approach and a commitment to delivering exceptional service to both internal and external clients

We offer:

• A competitive salary depending on experience
• Comprehensive coverage for health and wellness benefits
• Access to group savings plans and investment options
• Vacation coverage and Earned Days Off program
• A positive and inclusive work environment

Our diversity statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.

If this sounds like you, please submit your resumé and cover letter using the Apply button. Only those candidates selected for interviews will be contacted.