About the Role

We are seeking a detail-oriented and motivated Accounting & Administrative Assistant  with a strong focus on Accounts Receivable (AR)  to support our busy finance department. This in-office position will play a key role in managing day-to-day accounting functions, providing administrative support, and being the first point of contact for visitors to our office.

This role is ideal for a candidate with 2+ years of solid accounting experience who thrives in a fast-paced, team-oriented environment.

Key Responsibilities

• Handle all Accounts Receivable processes including posting deposits/payments, and reconciliations
• Generate and send regular AR reports; follow up on overdue balances as needed
• Reconcile bank accounts and customer accounts
• Assist with customer account setup
• Process payroll and maintain related records
• Support month-end and year-end processes, including reconciliations and financial reporting
• Assist in preparation of financial statements and cash flow reports
• Respond to incoming inquiries via phone/email and greet office visitors
• Manage front-of-house duties: office supply ordering, mail, and coffee/office
• Complete and organize outgoing/incoming correspondence
• Support internal documentation for project-related accounting or financial needs
• Collaborate with the Finance Director on ad hoc tasks and initiatives
• Cross-train and assist other departments as required

Qualifications

• 2+ years of experience in AR, general accounting, or finance administration
• Excellent attention to detail, organizational, and problem-solving skills
• Familiarity with payroll processing and payroll legislation
• Strong communication skills (written and verbal)
• Ability to work independently while collaborating with a remote and local team
• Proficiency in Excel; familiarity with Odoo or Monday.com is an asset, but not required
• Must have reliable transportation to commute to our Abbotsford office

Our Core Values:

Sapphire is looking for individuals who share our core values:

Skilled

• We set the standards by hiring and developing the best. All of our team members are experts in their fields.

Trustworthy  - We deliver on our word. We value honesty over profits, building and maintaining trust with our team and partners.

Responsive  - We are intentionally accessible and quick in our responses.

Passionate  - No matter our role, we love what we do, and always work to provide the best results for our customers.

All in

• Whether it's staying late to finish the job, getting the design done in time, or grabbing the plunger, our team is ready to do whatever it takes.

Fun

• Whether we're on the job site or in the office, we're all about enjoying the ride together.

Our team is the driving force behind our success. We care about our people and we're committed to setting you up for success.

Compensation & Benefits

• Salary: $25–$29/hour
• Extended health and dental benefits (50/50 co-pay)
• RRSP Plan
• 2 weeks vacation
• Opportunities for professional growth and exposure to broader finance operations