About Us

RJC Engineers is an employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

What sets us apart?

We listen to our clients’ needs and use cutting-edge technology to develop creative engineering solutions. We have an ownership culture that results in real collaboration, and which is powered by the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.

At RJC in Victoria, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development. You get to work in a beautiful office with amenities that make your work life more fun.

Being an RJC Professional

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.

• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.

• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.

• Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.

• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Who We’re Looking For

You are someone who is smart, curious, and quick to understand context. Helpfulness is the default setting; you look for ways to reduce friction and add value without being asked. You’re comfortable exercising judgment and saying no when appropriate. You are organized, reliable, and disciplined about follow‑through and you have strong written communication skills with good editorial instincts. You can operate independently in a fast‑moving professional environment and are experienced in supporting senior leaders (professional services experience is an asset).

Salary:$70,000 - $90,000 (dependent on experience)

This position is also eligible for overtime pay (paid at time and a half), discretionary performance bonuses, and holiday bonuses.

Key Responsibilities

This role exists to make the Managing Principal more effective.

You will act as a true extension of the Principal, managing information flow, exercising judgment, protecting time, and ensuring priorities move forward. This is not a task‑based administrative position. It requires intelligence, discretion, and initiative.

You will provide direct, dedicated support to the Managing Principal and limited support to other office leadership.

When done well, this role directly improves leadership effectiveness, decision quality, and risk management. You will be relied on, trusted, and involved in real work, not shielded from it.

Duties include, but are not limited to:

Leadership Support

• Provide administrative support to the Managing Principal including calendar management and scheduling, travel requirements, report preparation, and conferences and speaking engagement arrangements.

• Full inbox management, including triage, prioritization, drafting responses, and ensuring critical items do not drop.

• Documenting meetings and deliverables. Creating and distributing minutes.

• Assisting with financial summaries and analysis. Downloading and prepping appropriate materials.

• Liaise with Project Administrators and other support staff to cohesively support the broader team.

• Prepare and maintain the Leadership Team calendar.

• Complete internal and external correspondence as directed.

• Compose, edit, proofread and produce word processing documents including letters, reports, business plans and other miscellaneous correspondence. Develop templates for common documents based on corporate standards.

• Coordinate meetings such as strategic planning sessions and operational meetings as well as leadership meetings with third parties.

• Tracking commitments, decisions, and follow‑ups to ensure alignment and execution.

• Ability to be flexible with timing of support.

Professional Qualifications & Experience

EDUCATION

• Degree or Diploma in Administration, Communications, or related field

EXPERIENCE

• 5+ years of experience as an executive assistant or supporting a leadership position
• Experience working with Senior Management and other leadership and management members in a corporate environment

SKILLS

• Experience with Microsoft Dynamics CRM, Concur and Newforma is an asset

• Excellent written communication skills

• Must have an innate sense of responsibility, integrity, and judgment with respect to handling confidential information at the highest level

• Exude exemplary level of professionalism, presence and work ethic.

• Ability to work in a constantly changing and a fast-paced environment

• Ability to approach work in a collaborative manner, with a positive outlook, taking into account dependencies of components being worked on by other members; skilled at navigating competing and multiple projects/priorities to conclusion on time

• Outstanding interpersonal skills

• Strong critical thinking ability

What RJC Offers?

• An inspiring workplace that supports its people and recognizes great work

• Stimulating, challenging projects and development opportunities to help you grow your skills and career

• Being part of a supportive and inclusive network of people that help each other reach their goals

• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program

• An extensive and generous benefits package including a $1000 Health Care Spending Account

• Maternity and Parental Leave Top-up Program

• Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)

Be Your Authentic Self

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.

We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted. Upon request, accommodations are available for any person with disabilities participating in the selection process.

Attention Staffing & Recruitment Agencies: RJC Engineers will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, to qualify for recruitment fees, all candidate resumes must be submitted to RJC Engineers, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee.