Founded in 1936 in Winnipeg, Manitoba, Vita Health Products has grown from a small mail-order business selling herbs and patented medicines into one of Canada’s leading manufacturers of over-the-counter (OTC) pharmaceutical and natural health products.

Headquartered in Winnipeg’s St. Boniface Industrial Park, IVC Vita Health Products operates more than 260,000 square feet of manufacturing, packaging, and distribution facilities. As part of the IVC Nutrition Corporation group of companies, we are committed to innovation, quality, and advancing self-care solutions for Canadians.

Our Vision To be the most trusted Canadian partner in Private Label and Contract Manufacturing, setting the standard for excellence in health products that enrich lives.

Why Work at IVC Vita Health

At IVC Vita Health, we believe our people are key to our continued success. We are committed to creating an environment where employees can grow, contribute, and be recognized for their work. Our team values collaboration, continuous improvement, and a shared commitment to delivering high-quality products that support the health and well-being of Canadians.

What We Offer

• Competitive salary and performance-based bonus opportunities
• Company-paid health, dental, and vision insurance
• Retirement savings plan
• 7 Paid Personal Leave Days per year
• Professional development opportunities and tuition reimbursement
• Employee Assistance Program supporting mental health and well-being
• Company-sponsored social events and team-building activities
• Free on-site parking
• Employee product discount

Summary:

Under the direction of the Manager of Materials, the Procurement Administrative Coordinator provides administrative, analytical, and coordination support to the Procurement team. This role is responsible for maintaining accurate supplier data, supporting supplier performance monitoring, and facilitating timely communication between vendors, buyers, and internal stakeholders. The position plays an important role in ensuring data integrity, supporting supplier performance management, and contributing to continuous improvement within procurement processes.

Responsibilities:

Key Responsibilities will include:

• Request, collect, and maintain required documentation from approved vendors (e.g., compliance documentation, certifications, SDS, agreements).

• Enter, validate, and maintain supplier pricing information within the price tracking database.

• Coordinate with Buyers to ensure supplier records and pricing data remain accurate and up to date.

• Generate supplier scorecards and forecast reports on a monthly basis or as required.

• Initiate, track, and follow up on vendor investigations related to customer complaints and quality issues.

• Compile investigation results and performance data for inclusion in supplier performance scorecards.

• Track, trend, and report on vendor change requests, ensuring timely visibility and resolution by both internal teams and suppliers.

• Maintain organized records of supplier performance metrics, investigations, and corrective actions.

• File and maintain procurement documentation (e.g., purchase orders original copies, batch release documents, supplier records).

• Monitor procurement exception reports and follow up with appropriate stakeholders as needed.

• Support continuous improvement initiatives by identifying trends, risks, and performance gaps

• Perform other duties as assigned.

Qualifications & Experience Required:

• 1–3 years of administrative experience in a procurement, supply chain, or operations environment preferred.

• Strong data entry, tracking, and reporting skills with high attention to detail.

• Proficiency in Microsoft Excel and Power BI; experience with ERP systems is an asset.

• Strong organizational, time management, with the ability to manage multiple priorities.

Excellent written and verbal communication skills when interacting with vendors and internal stakeholders.

Education, Certification, Licenses & Registrations:

• Post secondary education in Business Administration, Supply Chain, or a related field, or an equivalent combination of education and experience.

Skills

• Strong analytical and data tracking abilities

• Attention to detail and accuracy

• Organizational and document management skills

• Problem-solving and follow-up capabilities

• Ability to work collaboratively across departments

• Proficiency with Microsoft Office (Excel, Outlook, Word)

Physical Demands:

-Ability to work overtime as required based on the needs of the business

-Prolonged periods of sitting at a desk and working on a computer

-Frequent use of hands and fingers for typing, handling documents and operating office equipment

-Ability to lift and carry office supplies, files or small packages up to approximately 20 lbs (9kg)

-Occasional standing, walking, bending or reaching

-Visual acuity required for reading printed materials and viewing a computer screen

-Ability to communicate clearly in person, over the phone and in writing

At IVC Vita Health, we are dedicated to building a workplace that is diverse, equitable, and inclusive. We believe our greatest strength comes from embracing different perspectives, backgrounds, and experiences. Our goal is to create an environment where every individual feels respected, valued, and empowered to thrive.

We welcome applicants from all walks of life, including—but not limited to—women, Indigenous peoples, racialized individuals, persons with disabilities, and members of the LGBTQ+ community.

We are committed to fair and inclusive hiring practices and strive to foster a culture where all employees have the opportunity to reach their full potential. If you require accommodation during the recruitment process, please let us know, and we will do our best to support your needs.

Please note: This job description is intended to outline the general nature and key responsibilities of the role. It is not a comprehensive list of duties. Management reserves the right to assign or reassign responsibilities as needed to meet operational requirements.