Project Manager – Enterprise Resource Planning (1 vacancy)

**Reporting to:**Chief Financial Officer/Treasurer
Department: Treasury
Classification: Temporary/Contract (approximately 2 years)
Salary Range: $93,588.39 - $111,465.34
Hours of Work: 8:30 a.m. to 4:30 p.m. Monday to Friday

**Starting Date:**As soon as possible
Application Deadline: No later than 4:00 p.m. November 6, 2025

Why City of Woodstock?
Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 50,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.
When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:

• Join a growing and dynamic organization offering rewarding careers,
• Competitive Wages,
• Join a Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City,
• Training opportunities to support you in this role,
• And a great working environment for individuals committed to making a difference, just to name a few.

Duties and Responsibilities:

• Leads organizational change management initiatives to support the adoption of new technologies and business solutions.
• Oversees the evaluation, selection, and implementation of vendor products and services in alignment with the Corporation’s business needs.
• Develops a change management plan that includes stakeholder engagement, communication, and training to ensure that end-users are prepared for the new system's implementation. Manages changes to the project scope, schedule, and budget, and ensures that stakeholders are informed of these changes.
• Responsible for creating and maintaining a comprehensive project plan that outlines the scope, schedule, budget, and resources required. Establishes a project team, defines roles and responsibilities, and creates a communication plan that includes regular status updates and stakeholder engagement. Monitors progress, identifies risks, and develops mitigation strategies to keep the project on track.
• Ensures all work activities associated with identification, cleansing, enrichment, transform, and load of data from legacy systems into the new ERP system solution are accurate and auditable.
• Leads and motivates cross-functional project teams, including internal staff, consultants, and vendors.
• Ensures adherence to project standards, methodologies, and quality assurance processes.
• Acts as the main point of contact for all project-related communications. Provides regular and transparent updates on project status to executive leadership, steering committees, and all relevant stakeholders. Facilitates effective communication and collaboration among project team members, departments, and external partners. Manages stakeholders' expectations and fosters strong relationships.
• Develops, tracks, and manages project budgets to ensure financial targets are met. Allocates and optimizes resources effectively to achieve project objectives.
• Manages vendor relationships and contracts, ensuring that deliverables are met in accordance with agreements and the agreements provide for adequate support from the implementation phase through continued post go-live support.
• Collaborates with organizational change management leads to ensure a smooth user adoption and minimize disruption. Oversees development and delivery of comprehensive training programs for end users. Champions the new ERP system and its benefits throughout the organization.
• Oversees support and stabilization efforts following the go-live phase. Identifies opportunities for ongoing improvement and optimization of the ERP system and associated business processes. Conducts reviews after implementation and lessons learned sessions to enhance the delivery of future projects.
• Works with subject matter experts and system owners to define legacy data sources, mapping, business rules, and historical data needs, and identify inaccuracies, redundancies and gaps in existing data, ensuring data quality and readiness prior to data migration.
• Determines regulatory and non-regulatory archival/historical data requirements.
• Works with training specialists to develop training materials and provide guidance to end-users on data-related aspects of the ERP system.

Qualifications:

Essential

• University Degree in Business, Information Technology, Computer Science, or related major.
• Solid knowledge of data related to ERP domains such as General Ledger, Chart of Accounts, Suppliers, Customers, Employees, and Purchase Orders. Including HR data domains such as personnel files, payroll, time and attendance, performance management, and organizational structures.
• 5 years’ experience delivering complex enterprise-wide ERP implementations preferably in a Municipal sector.
• Experience managing third-party vendors and consultants.

Preferred

• Certificate in PMP, PRINCE2, or other recognized Project Management considered an asset.
• Professional Accounting Designation (CPA) considered an asset.

Working Conditions:

• Usual public office conditions.

• Works regular office hours and overtime as required.

Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.

We invite all qualified applicants to submit their resume and cover letter via online at http://careers.cityofwoodstock.ca.

The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today! We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.

Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting hr@cityofwoodstock.ca. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

We thank all candidates who apply but advise that only those selected for an interview will be contacted.

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