About Penny Appeal Canada

Penny Appeal Canada is a relief organization with a really BIG vision for the world. We want to create the best societies we can and to break the cycles of need and poverty for good. That’s why we work to turn small change into a BIG DIFFERENCE. We are a proud member of a global Penny Appeal family that celebrated its 10-year anniversary in 2019. Penny Appeal was first set up to provide poverty relief across Asia, the Middle East, and Africa by offering water solutions, organizing mass feedings, supporting orphan care, and providing emergency food and medical aid. Since then, we have transformed lives and empowered communities around the world and right here at home. Our vision is a world that’s united and strong. Communities working together, supporting one another, leaving need and poverty behind for good.

Penny Appeal Canada’s approach to charity is simple, yet has a massive impact. We make charitable giving affordable and rewardable, ensuring everyone can help those in need by donating just a few pennies, or cents, each day. Penny Appeal Canada is one of the fastest-growing charities in Canada.

We are seeking a highly skilled Executive Assistant to provide strategic and administrative support to the CEO. This role is pivotal in ensuring the CEO’s effectiveness, advancing organizational priorities, and fostering strong relationships with stakeholders. This position will directly report to the CEO.

Key Responsibilities

Strategic & Operational Support

• Partner with the CEO to advance strategic initiatives aligned with the organization’s mission, vision, and goals.
• Monitor progress on key priorities, prepare materials for decision-making, and ensure timely execution of CEO-led initiatives.
• Conduct research, analyze data, and prepare reports and recommendations to inform organizational strategy.

Executive Administration

• Manage the CEO’s calendar, travel, and expense reporting, ensuring all logistics are handled efficiently and in compliance with company policy.
• Oversee the CEO’s inbox, ensuring timely responses and follow-ups.
• Draft correspondence, prepare presentations, and ensure the CEO is fully briefed for meetings and engagements.

Board & Governance Support

• Organize Board of Directors and committee meetings, prepare agendas and materials, draft minutes, and track follow-up actions.
• Support governance processes and ensure alignment with organizational policies.

Communication & Liaison

• Act as the primary point of contact for internal and external stakeholders, accurately representing the CEO’s vision and directives.
• Maintain effective communication with board members, funders, partners, and senior leadership.
• Ensure professional, consistent, and confidential handling of sensitive information.

Project & Research Support

• Lead or assist with special projects on behalf of the CEO, ensuring successful outcomes.
• Contribute to the development and implementation of organizational policies and procedures.
• Identify risks and opportunities and support proactive solutions.

Relationship & Cross-Functional Collaboration

• Build and maintain positive relationships with board members, donors, partners, and team members across the organization.
• Collaborate with cross-functional teams to ensure alignment on organizational goals and initiatives.

Other Duties

• Provide additional support to the CEO and senior leadership as needed to advance organizational success.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Public Administration, or related field (Master’s preferred).
• Minimum 5 years of experience providing executive-level support, ideally within the nonprofit or corporate sector.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills, including experience drafting professional correspondence and presentations.
• High emotional intelligence, discretion, and ability to build trust with diverse stakeholders.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Experience using AI productivity tools (e.g., ChatGPT, AI-driven scheduling, or automation software) to improve efficiency is an asset.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and manage sensitive information.
• Flexible approach to work in order to accommodate events, functions, and work activities
• Must be eligible to work in Canada

What We Offer

• Competitive salary: $60,000 – $65,000 annually, based on experience.
• Opportunity to work directly with the CEO, gaining exposure to high-level organizational strategy.
• A collaborative, mission-driven work culture.
• Professional development and growth opportunities.
• Comprehensive benefits package.

Accessibility & Equal Opportunity

Penny Appeal Canada is committed to providing an inclusive and accessible workplace where all individuals are treated with dignity and respect. We welcome and encourage applications from people of all races, ethnicities, religions, genders, sexual orientations, ages, marital status, family status, Indigenous peoples, persons with disabilities, and visible minorities.

We are committed to fair and transparent employment practices in accordance with all applicable Canadian employment legislation. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.