The District Municipality of Muskoka is currently recruiting for a

Administrative Assistant,

Community and Planning Services

Posting Date: Wednesday, May 6, 2026

Closing Date: Wednesday, May 20, 2026 @ 12:00 NOON

Starting Rate: $73,928 annually

Salary Range: $73,928 - $86,486 annually

Hours of Work: 37.5 hours per week

Classification: Non-union, Staff Class NU4

Status: Temporary Full-time (up to 18 months)

This job posting is for an existing vacancy.

The District:
Muskoka is a great place to live and play, and the District is a four-season municipality

passionate about protecting, servicing and caring for this community. We have opportunities

that will allow you to learn, grow and build your career amongst other ambitious leaders and

innovators. We offer a competitive compensation package and are committed to promoting

diversity, accessibility and inclusion. It’s what we do!

The Opportunity:
The Administrative Assistant provides coordination and confidential administrative support to

department Commissioner and other departmental leaders. Manages schedules, coordinates

meetings and events, prepares detailed reports and correspondence, and handles sensitive

information with discretion. This position acts as a liaison between various departments, elected

officials, and the public, facilitating smooth interactions and addressing inquiries.

What you will do:

• Provide administrative support to departmental leaders, including confidential

correspondence and reports, briefing notes, scheduling, travel and meeting arrangements,

report review and editing.

• Act as the primary point of contact for internal and external communications, handling

inquiries and directing them to appropriate personnel.

• Communicate and act as a liaison with other departments, members of Council or other

committees, area municipalities, provincial and federal ministries, and other related

organizations, and members of the public.

• Research, compile data, and initiate preliminary Committee and Council reports,

correspondence, policies and procedures for the department Commissioner and other

departmental leaders.

• Proofread and edit reports, correspondence, and presentations to ensure accuracy and

adherence to municipal policies, procedures, and standards.

• As part of District Council governance, prepare, review, distribute and coordinate meeting

agendas and minutes including meetings of the relevant Standing Committees, special

purpose committees, departmental meetings, and meetings with the Area Municipalities.

• On behalf of departmental leadership, arrange meetings with internal teams, external

stakeholders and partners, and staff of other levels of government.

• Support the Commissioner and other department leaders with coordination of off-site

meetings, agencies /board meetings, and/or departmental meetings, which could include

coordinating venues, presentations and speakers, compiling feedback, and following up on

action items.

• Act as the departmental Records Coordinator to develop and maintain departmental record

keeping systems including electronic files, scanning, records retention, financial, personnel

and other confidential files. Provide direction to divisions as required for divisional record

keeping.

• Assist in coordination and implementation of departmental administration projects and

initiatives, such as annual budget preparation, staff/committee meetings, department

specific taskforces and planning tables.

• Review operating practices / procedures to identify opportunities for improvements in

workflow.

• Participate in corporate special projects and events, such as development of strategic

priorities, media events, ministry delegations, conferences, and workshops.

• Assist in the development and maintenance of the District’s internal and external websites.

• Related duties as assigned.

What you will need:

• Graduation from a three-year community college program in office/ business administration

or related field

• Minimum four (4) years progressively responsible related experience, preferably in a

municipal environment

• Exceptional interpersonal / customer service skills, including tact, diplomacy, and

confidentiality.

• Superior organizational skills and demonstrate a high level of accuracy, speed, and attention

to detail.

• Advanced technological proficiency and highly developed written and oral communication

skills.

• Ability to deal effectively and diplomatically with the public, community partners, staff, senior

officials and municipal, provincial and federal politicians.

• Advanced proficiency in, Adobe, web-based applications and Microsoft 365 including

SharePoint.

What we are offering:
The District is proud to offer the following benefits with this job:

• Health benefits

• OMERS pension

• Work-life flexibility

• Perks and discounts

• Wellness programs

• Fostering and fun environment

• Professional development and education opportunities

• Pay range progression based on length of time in the job and satisfactory performance

The Next Step
If you have the necessary skills, experience and qualifications, and can support our vision and

values (RISE: Respect, Innovation, Service and Equity), submit your application using the apply

now link below.

APPLY NOW or visit our careers page for other opportunities.

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging

applications from all qualified individuals. Our organization is committed to providing persons with disabilities with

equal opportunities and standards of goods and services, and we are compliant with the Accessibility for Ontarians

with Disabilities Act. If you require disability related accommodation to participate in the recruitment process, please

advise the Human Resources department as soon as possible. Accommodation may be provided in all steps of the

hiring process. Any questions regarding this posting should be directed to the Human Resources Department.