Job Summary

The AP and Administrative Clerk is responsible for providing financial and human resources administrative support to ensure the efficient day-to-day operations of Huronia Transition Homes (HTH). This position supports accounts payable and receivable functions, assists with HR processes, and helps maintain accurate financial and personnel records while contributing to overall office coordination.

Responsibilities and Activities

HUMAN RESOURCES Assist with scheduling and coordinating interviews. Keeping all human resource documentation tools in order and up-to-date Prepare HR memos and correspondence as directed. Maintain and update employee files to ensure accuracy and compliance. Support onboarding processes, including documentation and coordination with internal teams. Assist with ensuring required employee documentation is current (e.g., training, certifications). Provide general administrative support to HR functions as needed. FINANCIAL SUPPORT Process accounts payable, including invoice entry, verification, and filing. Assist with accounts receivable tasks, including tracking and recording payments. Prepare and reconcile petty cash on a regular basis. Complete bank deposits and maintain accurate transaction records. Assist with reconciliation of supplier statements and identify discrepancies. Maintain organized financial records and supporting documentation. OFFICE COORDINATION Support with organizational purchasing and procurement Distribute incoming and outgoing mail. Maintain filing systems for financial and HR documentation. Provide general administrative support to finance and leadership teams. Carry out other duties and responsibilities as assigned. Ensure all financial and HR records are accurate, complete, and up to date. File and organize documents in accordance with organizational policies Qualifications Post-secondary degree or diploma in relevant subject (Office Administration, Business, HR) 1-3 years experience in an administrative role Proficient in Microsoft 365 Highly organized with the ability to manage multiple projects. Must have strong interpersonal skills and the ability to work both independently and in a team environment Familiarity with the way nonprofit organizations are structured Ability to handle confidential information with discretion. Must display interpersonal and communication skills, both verbally and written REQUIRED COMPETENCIES Teamwork: Work cooperatively and collaboratively with other members of the organization; demonstrate the ability to cooperate in achieving organizational goals and work objectives; share information and communicate effectively with team members; use effective conflict resolution skills. Service Delivery: Recognize, meet, and effectively communicate regarding the unique service needs of individual women and children in service; role model and mentor others to develop the ability to apply a woman-centred approach to service delivery which demonstrates a comprehensive understanding of the organization’s mission, beliefs and aims, anti-racist/anti-oppression/harm reduction framework. Policy, Procedure and Process Adherence: Thoroughly understand and apply appropriate organizational and operational policies, principles, procedures, methodologies, rules, guidelines and interpretations in all aspects of daily work. Judgment/Decision Making: Demonstrate ability to analyze relevant information and evaluate alternate courses of action within scope of position; anticipate consequences and assume responsibility for actions taken. Adaptability/Innovation: Demonstrate initiative to respond effectively to challenges and responsibilities; demonstrate flexibility when considering concepts, ideas and work practice; able to initiate new ideas and recommend innovative methods, processes and strategies. Listening, Understanding and Responding Demonstrate the ability to practice active listening; to understand scenarios as they occur, and to respond appropriately when interacting with individuals and groups; liaise effectively and respectfully with team, supervisors, co-workers, service users and the general public. Achieving Results: Able to achieve or surpass identified goals with appropriate use of supervision; consistently produce quality work by establishing priorities, implementing, monitoring and adjusting in order to meet objective and deadlines. Technological Competence: Appropriately and efficiently use office equipment; use technology with fluency and ease; resolve routine problems without assistance; learn new technologies quickly and adapt to change easily; comply with computer and equipment use policy. Intersectional Feminist Analysis: Provide all services and supports using an intersectional feminist approach which recognizes that social norms are set by the dominant social groups, and work towards dismantling those norms; recognize women’s individual and unique social locations and experiences of oppression; understand identities of gender, sex, sexual orientation, class, race, ethnicity, religion or spirituality, immigration status, and ability; understand the complexity of these identities, and connect these social locations to the multi-layered experiences of power, privilege and oppression, and how various social norms give or diminish power; Understand how oppression contributes to systemic injustice and social inequality; demonstrate a strong understanding of all forms of gender-based violence; demonstrate a commitment to continuing education as it relates to feminism and violence against women. Work Within a Harm Reduction Philosophy: Demonstrate knowledge and understanding of harm reduction principles as an evidence-based framework; understand use, effects and impacts of substances and able to communicate both practical and functional aspects of harm reduction practices to the women we serve; meet women “where they are at” with a non-judgmental approach; demonstrate a commitment to continuous learning in regards to trends, strategies, legislation etc.