HR Administrative Assistant
About the role
This role is for one of the Weekday's clients
Min Experience: 3 years
Location: Toronto
JobType: full-time
We are looking for a proactive and independent Administrative Assistant to support day-to-day office operations and coordination needs in a fast-growing, hands-on environment. This onsite role is ideal for someone who enjoys variety, takes ownership of tasks, and thrives while managing multiple responsibilities. You will act as a central support function, ensuring smooth communication, scheduling, and operational efficiency across teams.
Requirements
Key Responsibilities
- Manage calendars and schedule meetings, ensuring timely coordination and follow-ups
- Assist with drafting and responding to emails and tracking action items from meetings
- Arrange travel logistics including flights, accommodations, and itineraries
- Coordinate with offshore teams and external HR or payroll service providers
- Support general office operations, vendor coordination, and administrative needs
- Maintain organized records and ensure smooth day-to-day back-office functioning
- Take initiative to support ad-hoc tasks, special projects, and evolving business needs
What Makes You a Great Fit
- Strong written and verbal communication skills with a professional and confident approach
- A self-starter who can work independently with minimal supervision
- Highly organized, reliable, and comfortable juggling multiple priorities
- Flexible mindset with willingness to take on varied responsibilities in a small team setup
- Strong follow-through and attention to detail
- Positive attitude, eagerness to learn, and a growth-oriented mindset
- Comfortable in a fast-moving, hands-on work environment where ownership is valued
- Prior experience in office administration, back-office operations, vendor coordination, or scheduling is an advantage
About Weekday AI
HR Administrative Assistant
About the role
This role is for one of the Weekday's clients
Min Experience: 3 years
Location: Toronto
JobType: full-time
We are looking for a proactive and independent Administrative Assistant to support day-to-day office operations and coordination needs in a fast-growing, hands-on environment. This onsite role is ideal for someone who enjoys variety, takes ownership of tasks, and thrives while managing multiple responsibilities. You will act as a central support function, ensuring smooth communication, scheduling, and operational efficiency across teams.
Requirements
Key Responsibilities
- Manage calendars and schedule meetings, ensuring timely coordination and follow-ups
- Assist with drafting and responding to emails and tracking action items from meetings
- Arrange travel logistics including flights, accommodations, and itineraries
- Coordinate with offshore teams and external HR or payroll service providers
- Support general office operations, vendor coordination, and administrative needs
- Maintain organized records and ensure smooth day-to-day back-office functioning
- Take initiative to support ad-hoc tasks, special projects, and evolving business needs
What Makes You a Great Fit
- Strong written and verbal communication skills with a professional and confident approach
- A self-starter who can work independently with minimal supervision
- Highly organized, reliable, and comfortable juggling multiple priorities
- Flexible mindset with willingness to take on varied responsibilities in a small team setup
- Strong follow-through and attention to detail
- Positive attitude, eagerness to learn, and a growth-oriented mindset
- Comfortable in a fast-moving, hands-on work environment where ownership is valued
- Prior experience in office administration, back-office operations, vendor coordination, or scheduling is an advantage