Office & Accounts Coordinator

Are you passionate about working with Albertans with disabilities and supporting your local community? Do you have what it takes to champion our Vision to Inspire Potential, Build Community and Enrich Lives?

Easter Seals Alberta is a provincial not-for-profit organization that has been supporting Albertans for more than 70 years. Our mission is to provide services that foster inclusion, independence, and recreation for individuals with disabilities and medical conditions. We strive to ensure that the resources Albertans need for an independent and full life are available.

Easter Seals fosters a work environment that is inclusive as well as diverse, where our people can be themselves. Every idea and perspective is valued to reflect the people we serve.

We have an immediate opening for a Full-time Office & Accounts Coordinator, reporting to the Director of Finance. This role combines financial support with front office responsibilities and direct client interaction. You use your accounting and professional skills to ensure all tasks are completed accurately and in a timely manner, while also supporting families and community members as a first point of contact.

Our ideal candidate is highly organized, proactive, communicates well, and is able to meet deadlines. Strong customer service skills and the ability to manage multiple priorities are essential.

Key Responsibilities:

Accounts Payable Duties

• Process outgoing payments in compliance with financial policies and procedures
• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted
• Verify and investigate discrepancies by reconciling vendor accounts and monthly statements
• Facilitate payment of invoices due by sending reminders and contacting clients
• Generate reports detailing accounts payable status

Office Coordination & Client Services

• Provide reception support, including greeting visitors, answering phones, and directing inquiries in a professional and friendly manner
• Assist with camp registration, helping families navigate the process, collecting documentation and payments
• Collect payments for various ESA programs and services
• Support families and clients in understanding program options and requirements
• Maintain a welcoming and organized front office environment
• Order and manage office supply inventory to ensure smooth day-to-day operations
• Provide general administrative support and coordination as required

Qualifications:

• 1–2 years of related experience in office administration or accounting would be considered an asset
• Solid understanding of basic bookkeeping and accounts payable principles would be considered an asset
• Proficient in data entry, with a keen attention to accuracy and detail
• Hands-on experience with spreadsheets or accounting software
• Experience with Financial Edge is considered an asset
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong interpersonal skills and a customer-focused mindset
• Excellent phone communication and problem-solving skills
• Strong work ethic and ability to multitask

Other Information:

• This is a full-time position in office that may require travel to our camp location

What We Offer:

• Fun, dynamic team culture
• An opportunity to continually grow and learn
• Ability to make a difference in the lives of others
• Flexible schedule within the needs of the position and organization