We’re looking for a Marketing Assistant to join our team and play a key role in organizing, maintaining, and managing the foundational systems that support our marketing and business development efforts. This role is ideal for someone who enjoys bringing order to creative environments – ensuring our project data is up to date, our marketing assets are well organized, and our proposals are supported with accurate, timely information. If you’re drawn to innovative design, ambitious structures, and a workplace that values your well-being both inside and outside the office, we encourage you to apply!

At Fast + Epp, our core purpose is to advance structural design and propel architectural imagination. We strive to manifest this core purpose in the designs we produce, the community we have created, and the professional development opportunities we provide for our staff. We’re looking for people who approach problems with a sense of curiosity and are not afraid to ask, “is there a better way to do this?” We want people who will bring diverse experiences and viewpoints to our team, those who love to collaborate with others and understand they have something to learn from everyone they meet. We’re searching for individuals who are honest, reliable, and good listeners.

Primary Responsibilities:

• Project Data Management - Maintain and regularly update the firm’s internal project databases, collect historical project data, ensuring accurate records of project details, project assets, and current project status.

• Asset Coordination - Manage the collection and organization of marketing assets including project photography. Ensure all assets are easy to retrieve and properly tagged for marketing and proposal use.

• Proposal & RFP Support (as needed) - Support the preparation of proposals, qualifications packages, and client presentations.

• Marketing Reports – Assist in preparing marketing performance reports by collecting, analyzing, and summarizing data from social channels and the company website.

• Bid Site Monitoring (as needed) – work with the BD team to monitor bid sites.

• Content & Communications Support (as needed) - Assist with drafting collateral such as staff bios, award submission writeups, and speaker submissions for conferences. Support content for social media, website, or newsletters as required.

How you fit into the team:

• You report directly to Director of Marketing and Business Development.

• You work closely with the Marketing and Business Development Teams.

What you bring to the table:

• Diploma or Bachelor’s degree in Marketing, Communications, Business Administration, or equivalent related experience.

• Exceptional organizational skills and attention to detail.

• Proficiency in Microsoft Office (especially Excel); familiarity with InDesign, Canva, or database platforms is an asset.

• Ability to manage multiple deadlines, maintain accurate records, and communicate clearly with internal stakeholders. Strong writing, editing, and verbal communication skills.

Why work for Fast + Epp?

At Fast + Epp, we strive to be more than a stereotypical engineering company. We are also a collection of musicians, volunteers, amateur athletes, artists, parents and community members. We build our workplace culture through frequent socials, in-house sports teams, relay triathlon teams, weekly group hiking nights, and informal pub nights, to name a few. Our workdays are flexible and fit with our lives outside of the office. As we continue to grow, we are committed to preserving our “design studio” atmosphere by encouraging our staff to be creative and forward thinking in all that they do.

• Work for an industry leader and contribute to exciting and challenging projects.

• We want everyone at Fast + Epp to grow as professionals – whether you’re an engineer, drafter, or part of our administrative team. We are continually looking for ways to mentor you inside our company and to support continued learning outside the office, including courses, conferences, exam preparation, and membership in professional organizations. We realize one size does not fit all. At Fast + Epp, you’re encouraged to envision a professional development plan that fits your role and career goals – we will do our best to support you in reaching the next milestone. We invest in your professional development, with offered tuition support/assistance.

• Flexible working hours.

• Annual company profitability and discretionary bonuses.

• Office closure between Christmas + New Year’s Day.

• Positive and collegial team and working atmosphere with fun social events!

• Health & Dental Plan, Health Spending Account, and RRSP Matching.

• Transit subsidy.

Compensation: $50,000 - $60,000 CAD