Req ID: 27176

Vacancy Type: Permanent

Number of Positions: 1

Closing Date: 10/29/2025

Job Summary Reporting to the Manager of Transportation Infrastructure Management in the Infrastructure Planning and Engineering Services Division, the Administrative Assistant will be a key part of our team as we deliver projects, programs and services to support the needs of residents, businesses and other communities in the City of Mississauga.

Duties and Responsibilities

• Provide administrative and clerical support to the Transportation Infrastructure Management, Environmental Services, and Transportation Planning teams.
• Prepare, organize and file correspondence, reports, mail, spreadsheets, files, standard operating procedures.
• Assist with on-going improvement and maintenance of the team's Sharepoint sites and folders for projects, programs and general reference documents.
• Track, input and prepare reports for time and labour reporting in SAP.
• Prepare drawdowns for purchase orders in SAP.
• Provide support to projects and program activities within the team, including scheduling of in-person and virtual meetings, booking venues for public meetings and team events, assisting with large printing orders and mail-outs, organization and tracking of in-coming correspondence, and related activities.
• Respond to general inquiries and prepare, forward and track service requests from City Councillors and members of the public for response by appropriate staff.
• Maintain inventory and place orders for office supplies and uniforms, personal safety wear for staff.
• Assist managers/supervisors with user setups, access cards and general onboarding for new staff.
• Provide backup administrative support to other sections in the division to cover vacations and other absences.
• Perform other related duties as assigned.

Skills And Qualifications

• Graduate from a recognized post-secondary program in office administration/business support, or a related discipline, with 1 to 3 years progressive experience in an administrative/business support role.
• Demonstrated competencies in providing customer service, communicating effectively, advancing continuous improvement, working with diverse populations, and acting with integrity.
• Demonstrated ability to prepare written correspondence, including letters, emails, memorandums, meeting agendas & minutes.
• Solid typing/keyboarding and computer skills, including experience with Microsoft Office programs.
• Experience with computer softare programs such as SAP, Sharepoint and Powerpoint considered an asset.
• Ability to complete tasks and meet timelines with minimal day-to-day supervision.
• May require some light lifting of office supplies/materials.
• Primarily office environment with prolonged exposure to computer keyboards and screens.

Hourly Rate/Salary: $ 53,354.00 - $ 71,139.00

Hours of Work: 35

Work Location: Civic Centre - 300 City Centre Drive, Mississauga

Work Model: This role follows a hybrid work model, requiring employees to be onsite in the office 3 days per week and allowing remote work for the remaining days. Specific in-office days may be set by the team or department to support collaboration and business needs.

Department/Division/Section: T&W/Transportation&Works Dept , T&W/Infrast Planning & Eng Serv Div , Transportation Infrastructure Mgmt

Non-Union/Union: Non Union

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion .

Accommodations The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to recruitment.accommodation@mississauga.ca citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.