Project Coordinator/Executive Assistant

Total Compensation:100,000-110,000+ Full Benefits+ pension plan+ 4 Weeks of Vacation!!!

This role is downtown Toronto and less than a 5-minute walk from Union Station

The individual will be required to work in the office 3 days per week

THE OPPORTUNITY: Is with a client that is a Consulting firm that is innovative and very collaborative! The company is progressive and forward-thinking and is looking for a Project Coordinator/Executive Assistant to assist one very busy Executive who wants a “right arm” and a long-lasting partnership. The ideal candidate would possess strong administrative and problem-solving skills, combined with the proven ability to maintain a high level of accuracy and pay strict attention to detail. If you are proactive, resourceful, service-oriented and really enjoy working in a client facing role then this would be a great career opportunity! This role will be rewarding due to the variety of duties and responsibilities.

Responsibilities can include but are not limited to

• Proactively manage very busy calendars, ensuring all necessary materials and resources are prepared in advance.
• Gather and prepare the necessary information, materials and resources for meetings and events.
• Manage multiple projects and ensure all deliverables and deadlines are met.
• Create reports and presentations for external stakeholders.
• Plan and arrange events for external stakeholders.
• Conduct research as well as work with a CRM and ensure all information is up to date and accurate.
• Arrange travel (flights, hotel, car service) and make last minute changes as well as provide a detailed itinerary
• Manage expenses and ensure they processed accurately and on time.
• Ensure a positive and professional experience for all internal and external stakeholders.
• Prepare and provide updates to the Executives on a regular basis regarding the priorities and objectives that have changed throughout the day.
• Build and maintain strong internal and external relationships, responding to any inquiries in a clear and efficient manner.

Qualifications

• Experience working in a Consulting firm, Executive Search firm or a Professional Services firm or experience in a client facing administrative role is ideal.
• Strong influencing, interpersonal and diplomacy skills with a high comfort level in dealing with high profile senior Executives and individuals at all levels.
• Ability to take initiative and demonstrate a flexible approach in responding to needs as they arise.
• Strong service orientation and sound judgment in assessing requests, with the ability to act on issues and handle situations on the Executive’s behalf.
• Able to exercise discretion and tact in sensitive and confidential situations.
• Strong verbal and written communications skills.
• Strong organizational, time management and priority setting skills in order to meet tight deadlines.
• Post secondary education (Degree or Diploma) is a definite asset.