Executive Assistant to C-Suite
Top Benefits
About the role
Position: Executive Assistant to C-Suite Location: Downtown Toronto (Hybrid) Compensation: $90,000-$120,000 plus bonus eligibility, generous paid time off, 100% employer-paid benefits, employer pension contributions and matching, wellness spending allowances, summer hours, and much more Posting Type: Open vacancy
About the Opportunity
Our client, a highly respected Canadian organization, is seeking an experienced Executive Assistant to provide dedicated support to members of its C-Suite leadership team.
This is an exceptional opportunity for a polished and proactive Executive Assistant who thrives in a fast-paced corporate environment and enjoys acting as a true business partner to senior executives. Working alongside a collaborative and established Executive Assistant team, you will play a critical role in ensuring executives remain organized, informed, and prepared to focus on strategic business priorities.
The ideal candidate possesses a "Chief of Staff" mindset-someone who can anticipate needs, connect the dots, manage competing priorities, exercise sound judgment, and confidently move initiatives forward with minimal direction.
Key Responsibilities:
- Provide executive-level support to three C-Suite leaders
- Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders and time zones
- Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
- Prepare presentations, reports, executive correspondence, agendas, and briefing materials
- Ensure executives are prepared for meetings through the coordination of materials, action items, and follow-up activities
- Process and reconcile executive expenses
- Act as a trusted liaison between executives and internal and external stakeholders
- Manage highly confidential and sensitive information with discretion and professionalism
- Anticipate executive needs, identify potential challenges, and proactively implement solutions
- Support strategic initiatives, special projects, and broader administrative priorities as required
What We're Looking For:
- 5+ years of Executive Assistant experience supporting senior executives or executive leadership teams
- Proven ability to manage multiple priorities within a fast-paced corporate environment
- Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Word, and Excel
- Strong experience preparing executive presentations, reports, and business materials
- Highly proactive, resourceful, and solutions-oriented approach
- Ability to work independently and confidently with minimal oversight
This opportunity is ideal for an Executive Assistant who thrives as a true business partner to senior leadership, anticipates needs before they arise, takes ownership with minimal direction, and enjoys operating at a highly strategic level within a fast-paced executive environment. How to Apply:
Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca. REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.
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Not the right fit? Search for Executive Assistant to C jobs in Toronto, Ontario, Canada
About Quantum Management Services Ltd.
Where instinct meets experience.
At Quantum, our mission is to help clients and candidates strive for better. Better opportunities, better market insights and a better fit for the long run. As experts in specialized recruitment, we work with leading companies across Canada and the U.S. placing over 1,700 professionals in permanent roles annually and employing 2,500 temporary employees and contractors every single week.
By forging deeply human connections and combining tenacity with collaboration, our people drive for success in each individual role.
From support to executive level, we’re at your side for every step.
Tap into our expansive reach and explore what’s possible.
CNESST Permit No.: AP-2000158 & AR-2000157
Similar Jobs
Executive Assistant to C-Suite
Top Benefits
About the role
Position: Executive Assistant to C-Suite Location: Downtown Toronto (Hybrid) Compensation: $90,000-$120,000 plus bonus eligibility, generous paid time off, 100% employer-paid benefits, employer pension contributions and matching, wellness spending allowances, summer hours, and much more Posting Type: Open vacancy
About the Opportunity
Our client, a highly respected Canadian organization, is seeking an experienced Executive Assistant to provide dedicated support to members of its C-Suite leadership team.
This is an exceptional opportunity for a polished and proactive Executive Assistant who thrives in a fast-paced corporate environment and enjoys acting as a true business partner to senior executives. Working alongside a collaborative and established Executive Assistant team, you will play a critical role in ensuring executives remain organized, informed, and prepared to focus on strategic business priorities.
The ideal candidate possesses a "Chief of Staff" mindset-someone who can anticipate needs, connect the dots, manage competing priorities, exercise sound judgment, and confidently move initiatives forward with minimal direction.
Key Responsibilities:
- Provide executive-level support to three C-Suite leaders
- Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders and time zones
- Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
- Prepare presentations, reports, executive correspondence, agendas, and briefing materials
- Ensure executives are prepared for meetings through the coordination of materials, action items, and follow-up activities
- Process and reconcile executive expenses
- Act as a trusted liaison between executives and internal and external stakeholders
- Manage highly confidential and sensitive information with discretion and professionalism
- Anticipate executive needs, identify potential challenges, and proactively implement solutions
- Support strategic initiatives, special projects, and broader administrative priorities as required
What We're Looking For:
- 5+ years of Executive Assistant experience supporting senior executives or executive leadership teams
- Proven ability to manage multiple priorities within a fast-paced corporate environment
- Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Word, and Excel
- Strong experience preparing executive presentations, reports, and business materials
- Highly proactive, resourceful, and solutions-oriented approach
- Ability to work independently and confidently with minimal oversight
This opportunity is ideal for an Executive Assistant who thrives as a true business partner to senior leadership, anticipates needs before they arise, takes ownership with minimal direction, and enjoys operating at a highly strategic level within a fast-paced executive environment. How to Apply:
Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca. REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.
#tor1
Not the right fit? Search for Executive Assistant to C jobs in Toronto, Ontario, Canada
About Quantum Management Services Ltd.
Where instinct meets experience.
At Quantum, our mission is to help clients and candidates strive for better. Better opportunities, better market insights and a better fit for the long run. As experts in specialized recruitment, we work with leading companies across Canada and the U.S. placing over 1,700 professionals in permanent roles annually and employing 2,500 temporary employees and contractors every single week.
By forging deeply human connections and combining tenacity with collaboration, our people drive for success in each individual role.
From support to executive level, we’re at your side for every step.
Tap into our expansive reach and explore what’s possible.
CNESST Permit No.: AP-2000158 & AR-2000157