For over 40 years, Archmill House Inc. has been a trusted leader in the creation of high-end millwork and premium store fixtures across North America. Our legacy is built on delivering exceptional craftsmanship, innovative solutions, and unwavering commitment to quality. This dedication has allowed us to become a preferred partner for a wide range of commercial and retail sectors.

At Archmill House, we take pride in our ability to evolve with the industry while maintaining our commitment to precision, efficiency, and client satisfaction. Our latest innovation, the Rapid Re-Image™ program, exemplifies this commitment. This cutting-edge restaurant remodelling solution is designed to meet the unique demands of Quick Service Restaurants, offering swift, flawless transformations that minimize disruption and maximize return on investment.

By integrating our expertise in millwork with the Rapid Re-Image™ program, Archmill House not only delivers superior renovations but also reinforces our reputation for excellence. We understand the importance of minimizing downtime, enhancing operational efficiency, and ensuring that every project we undertake reflects the high standards that have defined our brand for decades. With a robust presence across Canada and the United States, we continue to set the benchmark for quality and innovation in the industry.

POSITION SUMMARY

The Program Coordinator will work closely with the Program Management team, which leads multiple projects and plays a critical role in delivering superior products and customer service/delivery to our clients. This role is critical to our success, and therefore highly valued within our organization. The right candidate will be comfortable working collaboratively within a team, ensuring the overall scope of work is performed within prescribed timelines.

Job Type: Full-time, Fixed-term contract

KEY RESPONSIBILITIES:

• Data management, including the downloading of reports and updating dates as they change

• Coordinate material requisitions

• Populate financial reports for the project management team

• Update sales orders, including site survey details and a list of deliverables, as drawings and project requirements change

• Update sales orders status once the deliverables list is confirmed and finalized

• Monitor service/deficiency work, which involves generating the scope of work and estimating costs

• Work with Project and Program Managers to manage forecast and pipeline, and administer various steps in our Project Management Methodology to ensure compliance

• Coordinate Project Manager tasks with internal requirements to ensure compliance; ensure reporting tools are updated

• Follow up with various internal stakeholders to ensure compliance with various requirements, such as budget tracking and adherence, schedule, progression/scope, etc.

• Assist in developing and implementing strategies to meet project budgets

• Assist in project auditing and reconciliation, ensuring tasks such as invoicing, project progress tracking and overall status are completed on time, and reported internally in order to ensure full project methodology execution

• Provide effective day-to-day project execution support through troubleshooting, tracking and reporting

• Assist the PMO review and approval of all project drawings, materials & hardware

• Oversee various LEED documents to ensure compliance

• Manage obtaining sample materials, coordinating internal authorization, and the client approval process

• Coordinate the review and approval of all project Change Order Requests to ensure internal visibility, tracking, and timely execution

• Work closely with Project Managers to ensure timely and accurate KPI reporting

• Contribute to supplier qualification and relationship management to optimize performance

QUALIFICATIONS:

• University degree, Business, Project Management or a related field (preferred)

• 5 years’ experience in a Project Coordinator or related role

• 3-5 years’ experience working within the construction or architectural design industry (preferred)

• Familiarity with AutoCAD and/or commercial design principles

• Ability to review Architectural drawings, contract documents & specifications

• Knowledge of the AWMAC Standard is considered an asset

• LEED certification or knowledge is preferable, but not mandatory

• Highly effective negotiation, diplomatic, and conflict resolution skills

• Able to effectively communicate with all types of staff, including technical, professional, and upper management, both verbally and in writing

• Strong knowledge of financial management, technology management and internal controls

• Extensive technical and problem-solving skills

• Intuitive grasp of organizational structure in order to manage cross-departmental and cross-disciplinary resource allocation

WORK CONDITIONS

• In-Person Workplace

• Will be required to remain stationary at the desk for extended periods.

CHARACTERISTICS TO SUCCEED:

At Archmill House Inc., we are seeking Ideal Team Players who are Humble, Hungry and Smart (as referenced by Patrick Lencioni in his book, The Ideal Team Player).

• Humble – Who shares the credit and success with team members

• Hungry – Who is always looking for more responsibilities and learning

• Smart – Who is emotionally intelligent and has good judgment

We pursue individuals who have an “All In” attitude**.** "All In" means showing unwavering commitment, embracing teamwork, and going above and beyond to drive success for our company, our colleagues, and our clients.

WHY YOU WILL LOVE WORKING WITH US

• Competitive pay

• Employee Assistance Program

• Perkopolis Account

• In-Office Bistro with Snacks & Refreshments

• Frequent Social Committee Events

OUR COMMITMENT TO EQUITY & INCLUSION

Archmill House Inc. is committed to fostering an inclusive and accessible work environment where all employees feel respected and have the opportunity to succeed. If you are contacted to arrange for an interview, please advise us if you require an accommodation, and we will work with you to ensure your needs are met. We encourage applicants from all backgrounds to apply, and we are committed to providing a fair and accessible application process for everyone.