About Us

STEM Camp is a not-for-profit organization dedicated to inspiring youth through hands-on, engaging experiences in science, technology, engineering, and mathematics. With multiple operating entities, we require a full-time ( 30-40 hours) bookkeeper ideally with experience in Sage Accounting, multi-entity reporting, and not-for-profit financial practices.

This is a growth-focused role, ideal for someone early in their accounting career who is looking to build strong, practical experience in bookkeeping, multi-entity financial management, and not-for-profit accounting. You will be supported through mentorship and training from our existing experienced bookkeeper, who will provide guidance as you develop confidence in the role.

Responsibilities

Core Duties

• Full-cycle bookkeeping using Sage Accounting Software
• Accounts Payable and Accounts Receivable processing
• Assistance with payroll processing (year-round ~10 staff; seasonal ~600 staff)
• Monthly bank and credit card reconciliations
• Support in preparing monthly financial statements
• HST filings (Quarterly and Annual, as applicable per entity)
• Inter-company invoicing and reconciliation across multiple entities
• Preparation of basic management reports as required
• Support with setting up or maintaining payroll or accounting system integrations

Additional Responsibilities

• Maintain organized and up-to-date financial records and filing systems
• Assist with year-end preparation for external accountants
• Support government grant tracking and reconciliation (e.g., Canada Summer Jobs)
• Review and process staff expense reports
• Communicate with internal team members regarding financial documentation and requests
• Provide administrative support related to financial operations during peak summer periods

Qualifications

• Working knowledge of Sage 50 or Sage 300 (or willingness to learn quickly)
• 0–2+ years of bookkeeping or accounting experience (co-op, internship, or entry-level roles considered)
• Basic understanding of bookkeeping principles and financial record keeping
• Familiarity with (or interest in learning) Canadian not-for-profit accounting practices
• Exposure to payroll, HST filings, or financial reporting considered an asset
• Strong attention to detail and willingness to learn
• Ability to manage multiple tasks with guidance and support
• Good communication skills and responsiveness to team members

Pay: $35,000 - $42,000/year

Work Location: Embro, Ontario