Corporate Facilities Coordinator
Top Benefits
About the role
Corporate Facilities Coordinator
Permanent
Department: Corporate Facilities (130)
30 Adelaide Str, East
Toronto, Ontario, M5C 3G9
Canada
Number of Positions: 1
Who we are
With its global headquarters in Toronto, Canada, International Financial Data Services (IFDS) is a world-leading provider of outsourcing and technology solutions to the financial services industry. IFDS services over 240 financial organizations around the world, providing solutions to a wide range of global asset managers, wealth managers, banks, and insurance companies. The IFDS enterprise supports more than 17 million accounts with AUA of approximately CAD $4 trillion. IFDS Canada is a 50/50 joint ventures between Boston-based State Street Corporation, one of the world’s leading providers of financial services to institutional investors, and Connecticut-based SS&C Technologies, a global provider of investment and financial software-enabled services and software for the global financial services and healthcare industries.
Imagine yourself at IFDS
Come experience a community like no other at International Financial Data Services (IFDS). We offer work opportunities driven by a passion for creating market leading financial solutions, and a culture that nurtures collaboration, accountability, diversity & inclusion, and continuous learning. We’ll provide you with opportunities to develop your career. From ongoing training and development programs to experiences working with our global financial services partners, you’ll be able to realize your full potential.
Role Overview
The incumbent will be responsible for the successful day to day operation of the facility environment, assist in maintaining an accurate record of security information (per compliance requirements), coordinating internal moves and liaising with external service providers. If you want to be part of a culture that values and fosters team unity, builds rapport with our clients and works closely with our fellow business partners then consider working at IFDS.
Reporting directly to the Director of Corporate Facilities, this role also collaborates with other members of the team, internal stakeholders and external partners/vendors.
Role Responsibilities
- Collaborate with compliance team to meet audit requirements/requests
- Generating Physical Security Reports (Secondary)
- Act as an administrator for the Physical Security System - C-Cure (Reports for audits, security cards)
- Facilitate/administer security process for both internal staff and external guests
- Maintaining a clean and safe working environment
- Develop and maintain relationships with external vendors and internal clients
- Collaborate cross functionally with internal departments to ensure proper set up of new IFDS employees
- Assist with monthly inspections
- Maintaining MFPs (Multi-Function Printers)
- Set up meeting rooms for Internal Training and Events
- Submit and monitor status of maintenance requests to building management for any facilities related issues
- Responsible for daily management of Corporate Facilities mailbox (Requests and Tickets)
- Responsible for generating Reports and Floor Plans
- Coordinate internal office moves, set up for new hires and terminations (physical component and records)
- Act as secondary back up for Corporate Facilities Administrator
- Assist the Director of Corporate Facilities in the successful completion of department projects
- Perform purchasing functions
- Maintain the Corporate Facilities Site on the internet (ROCK)
Minimum Qualifications
- Post-secondary education in a related discipline
- Previous facilities management experience is an asset
- Previous experience in a service-oriented environment; strong client focus
- Excellent interpersonal and communication skills with the ability to work closely with vendors
- Very strong ability to organize and prioritize work.
- Team Player, able to work in a team environment with shared goals and accountabilities
- Strong research / information gathering / analytical and problem-solving skills - takes a logical approach to analyzing problems.
- Positive impact – performs in a manner that makes a strong positive impression on others
- Self-motivated with exceptional organizational skills to prioritize tasks and meet deadlines
- Accountable with strong initiative and ability to handle increased responsibility over time
- Excellent time management skills to ensure tasks are completed in a timely and thorough manner
- Proficient use with Microsoft programs (Word, Excel, PowerPoint, and Outlook)
Effort and Working Conditions
- Willingness to work in an environment with flexible schedules (weekends or overtime when deemed necessary)
- Must be flexible and able to work in an environment that is driven by client commitments and projects
AODA Statement
IFDS Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodation needed to support your participation in the recruitment process. We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.
Salary Range
Pay Range (CAD $): 52,000 - 66,000
The above reflects an industry-benchmarked target compensation range. The salary offered may vary based upon the candidate’s skills and experience, job-related knowledge, and other specific business needs.
IFDS Provides:
-**Total Rewards:**IFDS offers a comprehensive, competitive compensation & benefits package -**Work-Life Balance:**IFDS offers a hybrid work environment with our office located in the downtown core within walking distance to Union Station and the PATH -**Professional Development:**IFDS offers continuous learning opportunities, leadership development & training programs -**Inclusive Culture:**Our inclusive work environment supports equity and values diversity -**Wellness Programs:**Access to a variety of wellness initiatives, mental health support, and employee assistance programs -**Community Engagement:**Participate in volunteer opportunities and give back to our community through our various social care programs
Not the right fit? Search for Corporate Facilities Coordinator jobs in Toronto, ON
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Corporate Facilities Coordinator
Top Benefits
About the role
Corporate Facilities Coordinator
Permanent
Department: Corporate Facilities (130)
30 Adelaide Str, East
Toronto, Ontario, M5C 3G9
Canada
Number of Positions: 1
Who we are
With its global headquarters in Toronto, Canada, International Financial Data Services (IFDS) is a world-leading provider of outsourcing and technology solutions to the financial services industry. IFDS services over 240 financial organizations around the world, providing solutions to a wide range of global asset managers, wealth managers, banks, and insurance companies. The IFDS enterprise supports more than 17 million accounts with AUA of approximately CAD $4 trillion. IFDS Canada is a 50/50 joint ventures between Boston-based State Street Corporation, one of the world’s leading providers of financial services to institutional investors, and Connecticut-based SS&C Technologies, a global provider of investment and financial software-enabled services and software for the global financial services and healthcare industries.
Imagine yourself at IFDS
Come experience a community like no other at International Financial Data Services (IFDS). We offer work opportunities driven by a passion for creating market leading financial solutions, and a culture that nurtures collaboration, accountability, diversity & inclusion, and continuous learning. We’ll provide you with opportunities to develop your career. From ongoing training and development programs to experiences working with our global financial services partners, you’ll be able to realize your full potential.
Role Overview
The incumbent will be responsible for the successful day to day operation of the facility environment, assist in maintaining an accurate record of security information (per compliance requirements), coordinating internal moves and liaising with external service providers. If you want to be part of a culture that values and fosters team unity, builds rapport with our clients and works closely with our fellow business partners then consider working at IFDS.
Reporting directly to the Director of Corporate Facilities, this role also collaborates with other members of the team, internal stakeholders and external partners/vendors.
Role Responsibilities
- Collaborate with compliance team to meet audit requirements/requests
- Generating Physical Security Reports (Secondary)
- Act as an administrator for the Physical Security System - C-Cure (Reports for audits, security cards)
- Facilitate/administer security process for both internal staff and external guests
- Maintaining a clean and safe working environment
- Develop and maintain relationships with external vendors and internal clients
- Collaborate cross functionally with internal departments to ensure proper set up of new IFDS employees
- Assist with monthly inspections
- Maintaining MFPs (Multi-Function Printers)
- Set up meeting rooms for Internal Training and Events
- Submit and monitor status of maintenance requests to building management for any facilities related issues
- Responsible for daily management of Corporate Facilities mailbox (Requests and Tickets)
- Responsible for generating Reports and Floor Plans
- Coordinate internal office moves, set up for new hires and terminations (physical component and records)
- Act as secondary back up for Corporate Facilities Administrator
- Assist the Director of Corporate Facilities in the successful completion of department projects
- Perform purchasing functions
- Maintain the Corporate Facilities Site on the internet (ROCK)
Minimum Qualifications
- Post-secondary education in a related discipline
- Previous facilities management experience is an asset
- Previous experience in a service-oriented environment; strong client focus
- Excellent interpersonal and communication skills with the ability to work closely with vendors
- Very strong ability to organize and prioritize work.
- Team Player, able to work in a team environment with shared goals and accountabilities
- Strong research / information gathering / analytical and problem-solving skills - takes a logical approach to analyzing problems.
- Positive impact – performs in a manner that makes a strong positive impression on others
- Self-motivated with exceptional organizational skills to prioritize tasks and meet deadlines
- Accountable with strong initiative and ability to handle increased responsibility over time
- Excellent time management skills to ensure tasks are completed in a timely and thorough manner
- Proficient use with Microsoft programs (Word, Excel, PowerPoint, and Outlook)
Effort and Working Conditions
- Willingness to work in an environment with flexible schedules (weekends or overtime when deemed necessary)
- Must be flexible and able to work in an environment that is driven by client commitments and projects
AODA Statement
IFDS Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodation needed to support your participation in the recruitment process. We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.
Salary Range
Pay Range (CAD $): 52,000 - 66,000
The above reflects an industry-benchmarked target compensation range. The salary offered may vary based upon the candidate’s skills and experience, job-related knowledge, and other specific business needs.
IFDS Provides:
-**Total Rewards:**IFDS offers a comprehensive, competitive compensation & benefits package -**Work-Life Balance:**IFDS offers a hybrid work environment with our office located in the downtown core within walking distance to Union Station and the PATH -**Professional Development:**IFDS offers continuous learning opportunities, leadership development & training programs -**Inclusive Culture:**Our inclusive work environment supports equity and values diversity -**Wellness Programs:**Access to a variety of wellness initiatives, mental health support, and employee assistance programs -**Community Engagement:**Participate in volunteer opportunities and give back to our community through our various social care programs
Not the right fit? Search for Corporate Facilities Coordinator jobs in Toronto, ON