This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

**Location -**This role is in-person. Work primarily takes place at North Campus, Edmonton.

The Faculty of Engineering is one of North America’s top engineering schools, known for innovation, collaboration, and impact. It fosters an exceptional student experience through a holistic approach that combines technical excellence with emotional intelligence. With strong community engagement, interdisciplinary research, and a commitment to societal well-being, the faculty prepares students to lead in a rapidly evolving, global engineering landscape.

-Welcomeclients at the reception desk as the first point of contact and answer inquiries or direct visitors to the appropriate staff and resources. -Monitorthe departmental email account and respond to all inquiries promptly and professionally. -Coordinatedepartmental and research events, including booking venues, ordering catering, managing invitations, and processing associated invoices. -Managephysical and digital access controls by maintaining the lab key inventory, collecting deposits, and assigning proximity card access across multiple databases. -Processfinancial transactions and reconciliations for both operating and trust accounts, including Corporate Purchase Card (PCard) reporting and low-value purchases. -Arrangetravel logistics for staff, researchers, and guests, including booking flights and hotels and preparing subsequent expense reimbursement claims. -Generatemonthly financial reports from eTRAC and maintain various departmental records, such as faculty and staff contact lists. -Facilitatehuman resources and payroll tasks by submitting requests for students and staff and assisting with immigration or visa documents for foreign hires. -Communicatedepartmental information by updating social media platforms, maintaining the website, and posting physical notices on bulletin boards. -Performother related tasks to support the department and colleagues, including providing coverage and assisting with general administrative duties, including events, as required.

-Post-secondary educationrequired, such as a Business Administration Diploma; equivalent combinations of education and experience may be considered. -18 monthsof related administrative and front-line office experience, ideally in a post-secondary or client-service environment. -Strong client service, relationship management, communication, and interpersonal skills. -Demonstrated experiencecoordinating events or programs involving multiple stakeholders, such as department parties, conferences, and lecture series. -Excellent organizational, time management, and problem-solving skills, with the ability to manage competing priorities and resolve billing or scheduling issues. -Ability to workboth independently and collaboratively in a fast-paced environment to ensure efficient day-to-day office operations. -Experience with budgeting, reporting, and administrative processes, including PCard reconciliation and monthly financial reports. -Familiarity with Google Workspace(Google Suite Applications) and standard office software. -Demonstrated experiencewith technology related to hybrid meetings and conference room setups, including the proficiency to troubleshoot and set up equipment for meetings. .

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package*.*

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.