About the BridgGroup of Companies:

The Bridg Group of Companies (TBGOC) has been in business for over 24 years and provides exceptional consumer services in the Financial and Real Estate world.

Our mission is to change lives one client at a time and to be the home of all your financial needs!

We aim to foster a culture of caring and accountability. Caring for our clients and employees in a team working environment. As a company we focus on working on diversified services that allow each client to reach their financial goals. But we also aim to ensure that our team experiences personal growth in their careers by offering ongoing training and development opportunities.

“The Executive Assistant will be responsible for providing high-level administrative and strategic support to the Chief Executive Officer and President of The Bridg Group of Companies. This individual will play a critical role in managing day-to-day priorities, and communication, scheduling, and project coordination on behalf of the President/CEO. The successful candidate will be proactive, highly organized, and capable of managing competing priorities with discretion, tact, and efficiency.

Position: Executive Assistant

Salary: $70,000 to $80,000 + Performance Based Bonus

Expected Start Date: As soon as possible

Benefits:

• 15 Days Paid Vacation Days
• 3 Paid Employee Sick Days
• Quarterly Bonuses
• Group Benefits (Medical, Dental, Vision)
• Ongoing Professional Development
• Employee Social Events
• Complimentary Daily Breakfast, Lunch, Snacks and Beverages

Major Responsibilities

Managing executive schedules and travel: Responsible for organizing the CEO and President’s calendar, travel, and appointments to ensure smooth daily operations.

• Coordinate meetings, including virtual, internal and external appointments, and executive events.
• Book travel arrangements and create detailed itineraries for business trips.
• Monitor scheduling changes and adjust the calendar to reflect shifting priorities.

Handling communication and correspondence: Responsible for managing inbound and outbound communications for the CEO and President.

• Screen and prioritize calls and messages.
• Draft and proofread written correspondence, memos, and reports.
• Maintain confidentiality when handling sensitive executive-level communications.

Meeting preparation and follow-up: Ensure all meetings involving the CEO and President are properly planned and followed up.

• Prepare agendas, briefing notes, presentations and meeting materials.
• Take meeting minutes and track follow-up actions.
• Coordinate with departments to gather relevant documents or data.

Supporting executive operations: Provide administrative assistance and ensure smooth daily functioning for the CEO and President.

• Manage digital and paper-based filing systems for executive documents.
• Process expense reports, receipts, and manage confidential paperwork.
• Maintain contact lists, key files, and organizational tools.
• Manage CEO’s and President’s personal errands including food pick-up, vehicle maintenance, fueling, washing, and other local tasks as required.

Coordinating special projects and initiative: Assist the CEO and President in tracking and following up on strategic projects and tasks.

• Track key deadlines, action items, and department submissions.
• Follow up with internal teams to ensure project completion.
• Compile and create data reports, summaries and updates for review by the President.

Serving as internal liaison and engagement support: Facilitate communication between the CEO/President and staff.

• Distribute internal communications and coordinate leadership meetings.
• Assist with planning internal and external company events.
• Serve as a liaison between departments and executive leadership.

Qualifications and Requirements:

• Bachelor’s degree in business administration, communications, or related field.
• 15+ years of experience as an Executive Assistant, supporting senior management.
• Proficient in Microsoft Office Suite; advanced Excel skills (XLOOKUP, PivotTables, etc.) are required.
• Must have experience in booking business trips including air, hotel and car rental.
• Must have strong negotiation skills with billing disputes, price rates and other compliance issues.
• Must have experience in detailed research, analysis, and presentation of data.
• Strong organizational and time-management abilities with acute attention to detail.
• Excellent communication, problem solving and employee engagement skills.
• Proven ability to multitask and prioritize under pressure.
• High level of integrity, professionalism, and confidentiality and communication with high level executives and affluent clients.
• Maintain a high degree of confidentiality and mange sensitive information with discretion and integrity.
• Must be able to type 50+ WPM.
• Must own a vehicle and have access at all times.

Assets:

• Experience in the financial services or real estate industry is considered an asset.
• Understanding of corporate governance and organizational structure.
• Proficiency with tools such as Asana, Notion, or Trello for project tracking.
• Formal training or certification in executive support, or administrative management is an asset.

Work Schedule and Conditions:

• Work Schedule Monday to Friday 9:00am to 6:00pm with flexibility to work additional hours to meet required deadlines.
• May involve after-hours communications or travel coordination during evenings and weekends.
• Daily pressure associated with tight deadlines, high-level decision-making, and handling confidential matters.
• Regular meetings with the CEO/President and Senior Leadership to discuss upcoming priorities and strategic alignment.
• Must be able to meet deadlines and achieve quotas as set by management.

The Bridg Group of Companies is an equal opportunity employer, and we strive to provide a culturally diverse workforce. We will not discriminate based on race, creed, color, national origin, age, sex, religion, marital status, sexual orientation, or disability. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Compensation Range: CA$70K - CA$80K