Job Summary:

In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Director, Accounts Payable oversees the PHSA, VCH and PHC Accounts Payable portfolio and reports to the Provincial Director, Accounts Payable. The Director is accountable for the timely and accurate payment of accounts and compliance with federal/provincial tax regulations and plays a key role in the provision of expert commodity tax reporting, analysis and standardization for the accounts payable operations. The role oversees a team of accounts payable staff and is responsible for the strategic and operational planning as well as development, standardization, implementation and evaluation of the Accounts Payable function of PHSA and VCH-PHC health organizations to ensure the effective and efficient delivery of accounts payable services.

Working closely with leaders at all levels across the organizations serviced by PHSA, the role is responsible for the completeness, accuracy and validity of all expenditure transactions comply with policies, procedures and internal controls and satisfy associated internal/external reporting requirements. The Director is charged with organizing goals and objectives and interpreting policy directives to ensure that financial management practices meet formal audit requirements and public scrutiny and as a primary client interface, strives to build and expand on the Accounts Payable Shared Services image and brand.

Duties/Accountabilities:

• Provides leadership to the PHSA VCH-PHC Accounts Payable team and from other teams, designated operational leaders, physicians, and project consultants/staff through collaborative coaching, guiding and modeling key behaviours and strategies, encouraging dialogue and providing guidance and advice to facilitate resolutions to work issues. Implements effective performance development and performance management processes. Identifies staff development opportunities to build team capabilities, and strives for optimal talent deployment within the team.

• Oversees all aspects of human resource (HR) management within the portfolio, in partnership with HR, including investigating work and staff issues, initiating disciplinary action up to and including termination, administration of policies and procedures, implementation of corporate initiatives, programs and services. Participates in labour relations, including the grievance process and essential services planning. Monitors and approves requests for overtime, vacation, leaves of absences, and sick time.

• Engages with internal and external auditors in relation to operational and financial audits as well as specific investigations. Responds to audit findings and recommendations and is accountable for implementing changes in processes and controls agreed to by management.

• Develops annual operating and capital budgets for the department and ensures expenditures are within established parameters. Ensures the organization is recognized by clients for a standardized approach, quality, cost-effectiveness and timeliness of its services.

• Prepares monthly management reports, including key performance indicators, for review and presentation to Finance leaders across the customer base. Evaluates processes and recommends methods to improve efficiency and strengthen controls. Provides leadership in identifying and defining Accounts Payable opportunities and develops business cases to support appropriate action.

• Establishes procedures and controls and contributes to Accounts Payable related policies. Assures that processes and controls are adjusted to reflect new or changing risks or operational deficiencies by updating/developing policies and guidelines as required. Ensures compliance and performance to Accounts Payable's internal controls and ensures accruals are properly stated. Assures compliance to provincial, federal and non-resident tax legislations through regular monitoring, review and sign-off of periodic and annual reconciliations/remittance filings.

• Builds strong relationships with key finance stakeholders both within PHSA and across the customer base in a shared service environment. Represents Accounts Payable on internal and external task forces and committees in place of the Provincial Director and as required.

• Represents Accounts Payable and provides strategic subject matter expertise to, and collaborates with, internal and external stakeholders to improve processes to ensure timely and accurate processing of transactions.

Qualifications:

A recognized Chartered Professional Accountant (CPA) with a minimum of (7) years of recent, related experience in a progressively more senior management/leadership role, including direct supervisory experience in a shared Accounts Payable services environment within a large complex multi-site organization.

Advanced knowledge of various accounting frameworks (PSAS, IFRS, and Canadian GAAP), excellent technical accounting skills and significant experience in complex accounting analysis. Customer service focused with the ability to facilitate and encourage co-operation between diverse operational groups and skill sets. Collaborative leadership skills in working with others to identify issues, design solutions, follow up with actions, and evaluate results. In depth knowledge of automated disbursement systems and financial systems and reporting. Demonstrated experience in delivering outstanding customer service within a shared services environment. Proven judgment, analytical, and problem solving skills. Extensive experience with complex computer systems and project planning. Ability to organize and prioritize workload to meet deadlines. Exceptional written and oral presentation skills. Excellent general management knowledge and strong leadership skills. Ability to be flexible and work analytically in a problem-solving environment. Strong supervisory and coaching skills. Strong conceptual, planning, and decision-making skills. Strong organizational, multi-tasking, and time-management skills. Excellent negotiation, influence, mediation and conflict management skills