The Company

We are a 100% employee-owned consulting engineering firm, but we are also more than that. Our diverse crew includes engineers, technologists, biologists, agrologists, planners, scientists, and more. We began in 1975 and work together in an environment that empowers us to think differently about real-world problems. We want to work with those who, like us, take pride in creating innovative solutions that push the boundaries of conventional practices.

In addition, we seek opportunities for continuous improvement in our work and support those who have a passion for excellence. At KWL, we care about each other and strive to create a fun, open and engaging environment that leverages our individual strengths and encourages vibrant discussion.

We are looking for an innovative and accountable Project Assistant with a passion for delivering the right solution to serve each client’s unique needs. You are an expert in your field take pride in your work and build trust by following through on your commitments to your clients, partners, and colleagues. In addition, you want to be part of a company culture that focuses on effectively growing your personal and professional talents.

The Company

We are a 100% employee-owned consulting engineering firm, but we are also more than that. Our diverse crew includes engineers, technologists, biologists, agrologists, planners, scientists, and more. We began in 1975 and work together in an environment that empowers us to think differently about real-world problems. We want to work with those who, like us, take pride in creating innovative solutions that push the boundaries of conventional practices.

In addition, we seek opportunities for continuous improvement in our work and support those who have a passion for excellence. At KWL, we care about each other and strive to create a fun, open and engaging environment that leverages our individual strengths and encourages vibrant discussion.

What You’ll Do

• Under direction of a Project Manager, take a lead role in coordination and completion of Proposals.
• Provide quality control in ensuring that KWL standards are adhered to by providing writing, proof reading and formatting of reports and memos.
• Prepare and exchange official correspondence, both internally and externally, related to project activities, including emails, memos, reports, and technical specifications.
• Assist Project Managers in the development and ongoing status of project management plans; including monthly invoicing, budget tracking, and reporting.
• Schedule, setup and prepare documentation for, including agenda and meetings: discussions, meetings, and briefing sessions.
• Respond to routine requests for information.
• Make travel arrangements for project personnel.
• Assist Project Managers with Vision updates and reporting including: contact databases, project specific information, budget updates, quality management records including project deliverable tracking and project close-outs.
• Maintain Project Record Management systems for digital documents.
• Assist Sector Leaders in planning and organizing Sector and Corporate work events.
• Assist in reviewing client contracts for Project Managers, including identifying excessive risk and liability to the company, arranging insurance certificates, correspondence with client and arranging for signatures.
• Communicate with clients on an as needed basis.
• Undertake other assignments that Project Managers may deem necessary

What You’ll Bring

• A positive and motivated personality!
• Office or Business Administration Diploma or related education
• Minimum 2-3 years of previous experience in a construction or engineering consulting industry is preferred.
• Highly proficient in Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and web-based accounting software (Deltek Vision or similar)
• Possess strong written and oral communication skills
• Personable and professional in your work ethic
• Self-motivated and able to grasp new concepts quickly
• Ability to handle many tasks simultaneously, work with deadlines, and prioritize work for maximum efficiency
• Excellent interpersonal with the ability to work with team members in a multi-disciplinary environment
• A desire to lean new skills and an eagerness to grow within your role

What We Offer

• A hybrid work environment
• Competitive salary and a generous performance-based bonus
• Excellent benefits, including extended health, dental, vision and health care spending account
• Employee and Family Assistance Program that offers 24/7 support for all employees and their family members via phone or online
• Group Savings Matching Plan (GRSP/TFSA)
• Annual Health & Wellness Allowance
• Opportunity to work remotely outside of Canada for a period of 30 calendar days per year
• Ability to create your own work schedule and flexibility for your workday
• Relocation support, if applicable and the ability to work from any of our 5 offices
• Career Coaching program and continuous support for professional development and growth
• An employee-centric culture that includes sport participation, various team memberships, and team building activities
• Direct guidance from experienced teammates and an opportunity to work with an award-winning team
• And more

Wage Range

• $50,000-60,000 per year, wage dependent on years of experience

KWL values diversity and equity within our teams and provides equality of treatment and opportunity to all employees and applicants. We are committed to encouraging applications regardless of age, race, colour, religion, ethnic origin, gender, sexual orientation, and marital status. Recruitment selection will be based on the applicant’s possession of experience, essential skills, knowledge, and capability required to perform the job. Only those selected will be contacted.

We acknowledge that our head office is located on the unceded traditional territory of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. We are grateful for the opportunity to work from this land.

KWL values diversity and equity within our teams and provides equality of treatment and opportunity to all employees and applicants. We are committed to encouraging applications regardless of age, race, colour, religion, ethnic origin, gender, sexual orientation, and marital status. Recruitment selection will be based on the applicant’s possession of experience, essential skills, knowledge, and capability required to perform the job. Only those selected will be contacted.

We acknowledge that we are on the unceded, traditional & occupied territories, and as guests of the First Nations and the Métis Nation. We are grateful for the opportunity to work from this land.