Manitoba Research Data Centre

Vice-President(Research & International)

Position number: 37446

Date posted: February 6, 2026

Advertised until: February 13, 2026

Job details

Administrative Assistant - OA4 (AESES)

New Project Part-Time (Budget Funded)

Full-time:

No

Permanent:

No

Work schedule:

0-35 variable hours/week

Salary:

$24.69 to $33.63 per hourplus vacation pay

Appointment Dates

March 2, 2026 to September 3, 2027

Trial/Probation period:

840 hours worked

For more information please contact: Allison Stephen - allison.stephen@umanitoba.ca

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

• Completion of formal training program is required.

EXPERIENCE:

• Three years of directly related experience is required.
• Previous administrative work experience is required.
• Understanding of research environment, basic understanding of research contracts is required.
• Understanding of basic financial documentation is required.
• Experience evaluating large documents (contracts, reports, forms) for completeness, consistency, and compliance with guidelines required.
• Familiarity with payroll processes, timesheet submissions, and HR administrative procedures is required.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Proficency with Microsoft Office 365 and Microsoft Office Suite is required.
• Strong reporting writing and review skills required.
• Exceptional attention to detail is required.
• Strong organizational and time management abilities, including task prioritization and managing multiple workflows simultaneously is required.
• Strong verbal and written communication skills is required.
• Ability to work independently with minimal supervision and take initiative is required.
• Accurate data entry and database maintenance skills is required
• Ability to audit, verify, and reconcile data across multiple systems is required
• Ability with handling confidential or sensitive information in compliance with privacy and security requirements is required.
• Proficiency with financial systems is required.
• Strong analytical skills, including the ability to interpret financial and operational data is required.
• Ability to prepare polished, accurate reports, summaries, tables, and supporting documents for management review is required.
• Discretion, tact, and confidentiality is required.
• Ability to learn new systems quickly Is required.
• Sound judgment is required.
• Ability to work with a team is required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

• SECURITY CLEARANCE: Successful candidates will undergo a background/ reliability check.

Key responsibilities

• Maintain a contract management log to monitor contract lifecycles, renewal dates, amendments, and compliance requirements.
• Coordinate with institutional offices (e.g., ORS, Finance) to verify that contract terms align with university policies and data access protocols.
• Flag approaching deadlines, discrepancies, and required actions for the Centre Director or Operations Manager.
• Maintain a centralized database of all affiliated MRDC researchers, students, and authorized users, ensuring information is accurate and up to date.
• Regularly audit the database to identify inactive users, expired access, or changes in departmental or institutional affiliation.
• Prepare reports on researcher activity or affiliation status when requested by management or national RDC partners.
• Coordinate with Statistics Canada and university partners to ensure alignment of researcher status with data access permissions.
• Process all purchase requisitions, vendor payments, and expense claims for MRDC using the university’s EPIC procurement system.
• Ensure purchases comply with institutional policies, funding guidelines, and budget allocations.
• Reconcile invoices against purchase orders, verify accuracy, resolve discrepancies, and follow up with vendors or Procurement Services as required.
• Maintain organized financial documentation for audits, reporting, and budget planning.
• Provide monthly or quarterly summaries of expenditures to support financial oversight.
• Collect and review quarterly activity reports, financial summaries, and utilization statistics required by MRDC, the national RDC network, or internal stakeholders.
• Compile data from multiple sources—researcher activity logs, access records, financial documents—and complete draft reports for management review.
• Verify the completeness, accuracy, and consistency of report content, flagging missing data or anomalies.
• Prepare supporting materials such as charts, tables, and written summaries to support decision‑making and annual planning.
• Assist in the submission and archiving of all quarterly reporting documentation.
• Serve as the first point of contact for MRDC inquiries, directing researchers, students, or external partners to appropriate resources.
• Schedule meetings, prepare agendas, take minutes, and support logistical planning for workshops, training sessions, or committee meetings.
• Maintain office supplies, equipment needs, and room bookings to ensure smooth day‑to‑day operations.
• Processes payroll time entry for support staff and students, as applicable.
• Other duties as assigned.

Additional information

This is an in-person position located at the Bannatyne campus. Hours range from 0-10/week.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.