Title: Labour Assistant

Reports to: Farms Production Manager

Based at: Mucci Farms Ltd., Kingsville, ON

Revised: October 2nd, 2023

Type of Employment: Full-Time, permanent, 6-days a week; and some additional hours which may include Saturdays, depending on workload and priorities.

Job Responsibilities and Accountabilities:

• Train new employees and recently arrived employees in the use of Priva, keep Logs of employees training and re-training updated.
• Validation and Correction of daily registrations from GHS and WHS employees, to make sure all the information is accurate.
• Keep logs and records of data such as Attendance, Activities, Uniforms, Readers, Cellphones, Trials Hours, etc.
• Keep boards with activities and employees’ tags and pictures updated.
• Keep weekly/biweekly graphs updated (dashboards), either in posters or screens.
• Complete new set ups in Priva, making sure all the connected pages are updated accordingly.
• Do complete set up of new employees in Priva, looking at Categories, Crops, Departments, Cost Profile, Bonus Profile, etc.
• Complete weekly reports of Labour, Production and Quality for Growers and Supervisors as needed/requested.
• Set up Crops and trials with the data provided by growers.
• Set up Count Sections for Crop Registration.
• Audit Crop Registration data once a week.
• Coordinate with other Departments to make sure that all hardware and equipment related to FS Performance such as: readers, cellphones, receivers, terminals, screens, concentrators, boosters, etc. are working adequately.
• Generate accurate bi-weekly reports of Hours and Bonuses for Payroll Department.
• Ensure that all forms that need signature from the employees are completed and sent to the office requesting.
• Keep employee’s information updated in all pages, programs or Departments that need the information.
• Enter daily projections and actuals in projections file.
• Ensure packages are delivered to employees and get picked up from the main office.
• Communicate with Uniforms company about new employees, shortages and changes.
• Make sure paperwork gets delivered to the main office once a week.
• Manage inventory of stationary items and cafeteria.
• Assist the Growers and Supervisors with office related processes such as making copies, sending emails, scanning documents, etc.
• Enter all employees' updates in the system such us: attendance, documents, disciplines, traveling, housing, medical, work location, work department, status, etc.
• Assist the supervisors with Incident Reports.
• Communicate to HR the incidents/accidents at work, manage the new folder for Incident Reporting, scan documents and maintain files updated.
• Write, translate and issue Modified Duties Offers and send it to HR.
• Send hours to HR when the employee lost time due to workplace incident.
• Make sure all paper work received by the employee in the hospital/clinic is sent to HR (Form 8, FAF, Prescriptions, Etc.)
• Coordinate transportation before hours or after hours for employees when they are in the hospital calling a Taxi or Company drivers.
• Follow up to WSIB cases with HR and follow up No-WSIB cases that need work accommodations.
• Request and send information to HR for payment of lost time through insurance when is not workplace incident/accident.
• Coordinate receiving and assisting with HR the WSIB calls with the employees**.**

Knowledge, Skills, and Abilities:

• 1-2 years’ experience in an Administration environment.
• Ability to work independently and with minimal supervision.
• Ability to work under pressure, to multi-task and to reprioritize tasks on a daily basis.
• Ability to communicate effectively (written, oral and spoken) in English and additional languages (Spanish, will be considered an asset).
• Experience with Microsoft Office and Microsoft Outlook.
• Familiarity with Priva computer software will be considered an asset.

Physical Abilities:

• Must be able to sit, stand, and/or walk for extended periods of time.
• Must be able to bend, stretch, twist, or reach with body, arms, and/or legs.
• Must be able to lift material regularly up to 14 kg / 30 lbs; and occasionally up to 23 kg / 50lbs.
• Able to climb stairs and stand on feet for an extended period of time.

Job Requirements: The incumbent will be committed to customer service excellence and leading by example. A positive attitude in the workplace is required as is the ability to adhere to all human resources, operational and food and health safety policies and procedures.

Note: This description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Responsibilities, tasks, and duties of the jobholder might differ from those outlined and other duties may be assigned.

Mucci welcomes and encourages applications with disabilities to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require a specific accommodation due to a disability or documented medical need, please contact the Human Resource Department so that arrangements can be made for the appropriate accommodation. Mucci is achieving a culture and work environment that is supportive of employees with disabilities and promotes dignity, independence, integration, and equal opportunity.