What We Offer:

Reporting to the Foundation Program Manager, the Program Coordinator will play a key role in the smooth functioning of the Foundation. Working across our granting priorities, this role will help manage operational processes, support grantee relationships, and ensure the efficient administration of our granting activities.

We are looking for a highly organized and motivated individual with relevant experience who can confidently manage day-to-day responsibilities while developing the capacity to advance and assume additional responsibilities over time. This role will suit someone who has an interest in philanthropy and the drive to make a difference in education, healthcare, and community advancement.

Responsibilities

Grant Administration:

• Serve as the initial point of contact for potential partners and applicants, providing guidance on funding priorities and the application process.
• Administer the Application Management System and conduct initial assessments of grant applications for eligibility and alignment with the Foundation priorities.
• Prepare materials to support review discussions, including application summaries, grantee updates, briefing notes, and financial summaries.
• Arrange and manage grant agreements, including circulation for review, execution through DocuSign, and liaison with the family office finance team to ensure timely payments and track multi-year commitments.
• Collect annual impact reports from grantees and extract key metrics for analysis.
• Maintain accurate records and databases, including partner contact information and donor data entry.

Communications:

• Draft and schedule social media content, blog posts, impact stories, and promotional copy (e.g., gala ads, press key messages) to highlight the foundations’ work and grantee partnerships.
• Coordinate deliverables, recognition materials, and media/PR support for announcements and partner events.
• Work with the internal web developer to ensure the foundations’ websites remain current and accurately reflect programs, partnerships, and impact.
• Support the development and delivery of impact reporting for internal and external audiences.

Administrative and Operational Support:

• Support the planning and delivery of events and initiatives, including coordinating logistics and partner requirements.

• Provide routine administrative support, including scheduling, managing document workflows, and preparing operational updates for the Foundation directors, family office team and any other internal stakeholders.

• Maintain and update templates for gift agreements, correspondence, and other routine communications.

• Collect and organize due diligence documentation from grantees and maintain accurate records for audit readiness.

• Organize and prepare materials to support review discussions, including agendas, proposals, grantee updates, briefing notes, and financial summaries.

What You Bring:

Must Have

• Undergraduate degree in a related field, with 1–2 years of relevant work experience.
• Exceptional organizational and administrative skills, with strong attention to detail.
• Demonstrated customer service orientation with sound judgment and analytical abilities.
• Strong interpersonal, collaboration, and communication skills.
• Exceptional initiative and a proactive approach to responsibilities.
• Highly motivated to learn and grow professionally.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using Canva or similar tools for content creation.

Nice to Have

• Experience in grantmaking or fundraising.

• Experience working or volunteering in the not-for-profit sector, ideally within the Greater Toronto Area’s community-based sector.

• Familiarity with impact measurement and evaluation practices.

• Experience in event planning and coordination.

• Proficiency in managing applications through SurveyMonkey

Our Distinctive Edge:

• Effortless commute: say goodbye to commuting challenges/hassles with our complimentary shuttles and subsidized transit options, making your journey to work a breeze.
• Work-life integration: Embrace a well-balanced work-life rhythm through our hybrid model and flexible hours, empowering you to thrive both personally and professionally.
• Making a difference: Be a force for good with one dedicated day off for impactful volunteering, supporting causes close to your heart.
• Nurturing your career: Propel your career forward with abundant opportunities for on-site training, workshops, and personal development.
• Rewards that count: Reap the benefits of our comprehensive rewards package, including tuition reimbursement, a health spending account, and access to our onsite gym and yoga facility.

Unleash your spirit: Join a thriving workplace culture filled with employee-led clubs, campaigns, sports teams, and exhilarating activities – fostering camaraderie and fun.