Administrative CoordinatorPosition Status: Full-Time RegularDepartment: Regional ParksEmployee Group: Teamsters Local 31Location: 4515 Central Boulevard, BurnabySalary Range/ Wage Rate: PG T22 $3,039.93 - $3,577.88 bi-weekly Our Regional Parks Department is seeking an Administrative Coordinator who will be responsible for supervision, as well as the coordination of a variety of complex administrative and clerical duties. This position supports the Parks West Area staff from Head Office. You are: A quick learner, detail-oriented, resourceful, have the ability to work with limited supervision, and thrive working in a busy environment. You are also adaptable and excel in an environment where teamwork is required to meet department and organizational goals.  This role: Provides, coordinates and supervises administrative support services for the management and staff of a departmental area office and/or its site offices as required. Plans, assigns, reviews and supervises the work of subordinates engaged in clerical and customer service work; participates in recruitment, selection and performance evaluation; provides or ensures for training. Develops and implements a variety of office systems, procedures and controls to meet business requirements and promote efficiency; liaises with other departments as appropriate to confirm corporate or departmental administrative policies and procedures and advises staff accordingly; ensures that office administrative processes and records management systems are in compliance with corporate standards. Coordinates the compilation of the annual operating budget and works with department financial analyst in incorporating projections and identifying anomalies; monitors operating and capital expenditures and ensures correct account allocation; prepares quarterly reports and projections for review by a superior; analyzes data related to revenue and expenditure forecasts; investigates variances and initiates corrective action or notifies appropriate personnel. Serves as contact with IT and as staff resource on hardware and software matters; assesses the need for computer software and hardware enhancements and writes justifications; recommends IT solutions to operating needs as appropriate; liaises with IT department on servicing, installation and upgrade of computer systems and components; ensures that staff are adequately trained on computer systems. Serves as staff contact on human resources and payroll matters and investigates discrepancies; coordinates the hiring, sign on and termination of seasonal and auxiliary staff. Liaises with a variety of internal and external contacts on matters related to the work; provides information to the public on department services, rules and regulations and refers technical and controversial matters to appropriate staff members. Compiles annual area work plan and tracks project progress; tracks visitor or participant data and comments; maintains statistics; locates, assembles and compiles information on various subjects; prepares and maintains a variety of documentation related to the work such as memoranda, correspondence, agendas, and procedure manuals.  Maintains legal files and processes documentation related to property purchases and personal injury claims; assists superiors in the development of responses to freedom of information requests  Maintains office furniture and equipment inventories and arranges for maintenance and disposal; coordinates the purchase and installation of office furniture and business equipment; assists in coordinating office renovations; monitors service contracts, resolves problems and makes recommendations on renewals. Initiates purchasing requests; oversees the processing of invoices, purchase orders, and requisitions and follows up on requests; monitors and oversees petty cash funds; reconciles bank deposits. Coordinates meetings for superiors; prepares agendas, takes minutes and follows up on actions. Composes non routine correspo