About TIES

The Immigrant Education Society (TIES) is a not-for-profit registered charitable organization that has been actively serving newcomers and low-income Calgarians since 1988. TIES' primary goal is to provide immigrants and economically disadvantaged individuals with a solid foothold in Canada and afford them the opportunities to feel belonging in their new community.

To provide high-quality, innovative language education, economic empowerment support, and holistic services for newcomers and Canadians in need, along with community-based research that benefits the broader community.

‍At TIES, we offer more than a job. We offer the opportunity to shape inclusive systems, strengthen communities, and contribute to meaningful social change. Our work is grounded in our values of Togetherness in Action, Inclusivity by Design, Empowerment with Purpose, and Strength in Curiosity.

If you are passionate about building inclusive workplaces and contributing to community impact, we invite you to apply to this opportunity.

About the Position

Position TitleAdministrative Assistant

Job Type Full Time, Temporary - 35 hours per week (8 weeks)

Work Location Onsite

Reports to Manager, Mental Health & Family Well-being

Summary of Role

Reporting to the Manager, Mental Health & Family Wellbeing, the Administrative Assistant (Summer Student) will support the daily operations of the mental health department. This includes maintaining and improving organizational systems and processes, supporting project activities, and enhancing program outreach.

Primary Duties & Responsibilities

Social Enterprise Research & Development

• Collaborate with Mental Health team members to confirm plans for summer programming
• Support and assist Mental Health Department with program delivery
• Support delivery of outreach & settlement programming
• Co-develop initiatives that meet the needs of newcomers of all ages
• Develop and support delivery of online, print, and in-person settlement programming
• Support summer activities under various Mental Health project teams
• Participate in community outreach activities and events
• Support activities for newcomers at TIES Wellness Space

Administrative & Operational Support

• Assist with asset/inventory management
• Support reception and administrative functions at Westwinds location
• Provide reports on a weekly basis or as required
• Help other TIES programs and employees when needed
• Perform other work-related duties assigned by the Supervisor

This position description reflects the general duties of the role but is not intended to be a detailed description of all duties. The Administrative Assistant may be asked to perform other duties as required or assigned.

Core Competencies

• Communication & Collaboration
• Inclusivity & Cultural Responsiveness
• Adaptability & Resilience
• Instructional & Service Excellence
• Continuous Learning & Growth Mindset
• Leadership & Accountability

Requirements / Qualifications

• High School Diploma or currently enrolled in college or university
• Experience working with non-profit organizations is an asset
• Comfortable with using technology, e.g. MS Office, Internet, skype, websites
• Be between 15 and 30 years of age at the start of employment
• Be a Canadian citizen, permanent resident, or a person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of employment
• Have a valid Social Insurance Number (SIN) at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation
• International students are not eligible. Recent immigrants are eligible if they are Canadian Citizen or permanent residents
• Highly organized with strong time management and multitasking abilities

TIES is proud to be an equal opportunity employer; we welcome and encourage applicants from diverse backgrounds and experiences. If you are passionate about our mission and can contribute to our team, we encourage you to apply.

All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, gender, gender identity or expression, family status, marital status, sexual orientation, place of origin, source of income, mental and physical disability, age or veteran status.

Join Our Team

If you are passionate about building inclusive workplaces and strengthening communities, we invite you to apply.

The successful candidate must complete a Police Information Check with Vulnerable Sector Search and a Child Intervention Record Check.

Applications will be accepted until a suitable candidate is found.

TIES is committed to providing reasonable accommodation throughout the recruitment process. To request accommodation, please contact us.

We thank all applicants for their interest in this opportunity. Only shortlisted candidates will be contacted for an interview.