Stonehenge Therapeutic Community is a client centered not-for-profit in the Guelph area, providing specialized support services for clients with addictions challenges.

"We believe that every individual has the capacity to grow and contribute to society"

About the Role:

Under the supervision of the Director of Corporate Services, the Scheduling Coordinator provides calendar management to the Agency’s Directors. This role will also work in collaboration with multiple departments to coordinate the scheduling of direct support staff working in 24-7 continuous care programs. In this dynamic role, the individual will be required to interact with a diverse group of people in a broad range of situations using diplomacy, tact, and professionalism.

**Hours of Work:**Full Time
**Location:**Guelph. Partial remote work may be available

**Hours of Work:**Monday to Friday, Days

Why Work for Us?

• Enhanced vacation entitlements for all staff

• Excellent health/dental benefits (no employee co-pay)

• Paid wellness days

• Employee and Family Assistance Program available

• Professional development opportunities

Role Responsibilities:

Scheduling and Calendar Management

• Manage calendars for the two Directors of Clinical Services and the Director of Corporate Services including:

  • Booking internal supervision meetings, general program support meetings, and external stakeholder meetings using scheduling tools and calendars;

  • Manage internal and external requests for meetings and resolve scheduling conflicts

• Communicate in a timely and professional manner with external stakeholders about appointment availability

• Provide timely updates to relevant stakeholders and Leadership team members where there is a change in schedule

• Meet weekly with each Director concerning calendar management

• Prepare meeting information and materials as requested by Directors

• Participate as a member of the Administrative Support Team

• Other projects and additional administrative support, as assigned by Directors

Schedule Coordination

• Manage and maintain staffing schedules for all continuous care (24/7) program staff and any other staff teams (as directed by the Director of Corporate Services) including:

  • Resolving scheduling conflicts, including unexpected scheduling gaps
  • Managing internal staff schedules and accommodating special requests as directed by Finance and Human Resources
  • Auditing schedules on a weekly basis to ensure staffing level targets are met

• Provide consultation for basic Manager or employee questions concerning schedule maintenance

• Liaise with Clinical Leadership, Finance and HR to support use of automated employee “on-call” notification system and attendance management systems

• Work with Finance and direct service staff to reconcile shifts in time management systems, where required

• Contribute to maintenance of process documentation related to scheduling (SOPs)

• Prepare weekly staffing report for Human Resources and Finance

• Complete other projects and duties or administrative support as assigned by the Director of Corporate Services

Qualifications:

• Completion of Post-Secondary education (College Diploma or University Degree) in Office administration, Human Resources or Business Administration; alternative education and/or experience may be considered

• Minimum of 1 year progressive experience in an similar administrative role, including experience in scheduling within a continuous operation environment

  Experience in executive calendar management an asset

• Experience in project management an asset

• Knowledge of Ontario employment legislation

• Experience working in a not-for-profit environment is an asset

• Experience working in social service or healthcare settings an asset

• Lived experience related to addictions and/or mental health an asset

Applications will be accepted until April 6, 2026 at 4pm.

We look forward to meeting you!

STC accommodates the needs of applicants throughout the recruitment process in accordance with the (AODA) and Human Rights legislation. Should you require, accommodation can be made at any point, upon request.

Stonehenge Therapeutic Community recognizes that diversity strengthens our community. We are committed to promoting diversity, equity, and inclusion in our workforce. We believe in equitable opportunities for all and encourage cultural diversity as part of the recruitment and selection processes. We welcome applications from qualified individuals from diverse backgrounds, experiences, abilities, and perspectives to enrich our collective growth and learning.