Details of the position

Job title:

Office Agent, Principal Class

School / Centre / Department :

Board Office - Payroll Services

Location :

Magog, Quebec

Workload & schedule :

35 hours per week

Monday to Friday, 8:00 am to 4:00 pm

Status :

Replacement

Effective Date :

As soon as possible. Undetermined end date

Salary :

$25.86 - $31.65 per hour

Supervisor :

Director of Human Resources

Nature of the work

The principal and customary work of an employee in this class of employment consists in organizing, coordinating and monitoring the work performed by his or her team composed of administrative support staff.

This class of employment also includes employees who perform principally and customarily highly specialized work characterized by the complexity, expertise and autonomy required.

Description of tasks

General tasks related to this class of employment

• Coordinates, distributes, and verifies the work and gives advice on the quality
• Ensures that deadlines are met
• Ensures staff training
• Determines the work schedule in his or her sector according to the instructions received, reminds persons concerned, in or outside the school board, of deadlines
• Carries out complex and specialized duties
  • Find, prepares, and verifies data
  • Prepares documents, statements, and reports, including the entry of data that he or she must interpret, if necessary, and that he or she locates in or outside the school board
• Deals with the public or with employees concerning, in particular, the methods of payment or collection or any other matter within his or her competence
• Makes suggestions and recommendations designed to improve the operations for which he or she is responsible
• Uses necessary software to perform his or her duties related to: word processing, database entry, spreadsheets, and in-house programs
  • May be required to help colleagues with the common software or programs used

Tasks specific to this role

• Assist the administrative technician in assuming responsibility for the control, maintenance and accuracy of the bi-weekly payroll, primarily entering timesheet information

• Responds to employee inquiries

• Performs various tasks in relation to absences, sick leave banks, holidays and social leaves

• If need be, performs any other related duty

Desired profile

Schooling

Meet one of the following profiles:

• Hold a Diploma of Vocational Studies in an appropriate specialty

• Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Experience

Have six (6) years of pertinent experience

Other requirements

• Bilingual
• Knowledge of the MS Office suite
• Basic knowledge of accounting principals and basic payroll functions
• Knowledge of GRICS programs (Paie et GRH) and Scolago would be considered an asset

The hiring process includes administrative tests.