Job Title: Signature Event Operations Coordinator

Location: Toronto, ON(Detailed office location information can be found by visiting this link: https://cancer.ca/en/contact-us)

Work Model: Hybrid Work Model

Salary Band: 3 ($50,000 - $68,000 CAD)

HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA

The Canadian Cancer Society works tirelessly to save and improve lives. We raise funds to fuel the brightest minds in cancer research. We provide a compassionate support system for all those affected by all type of cancer, across Canada. Together with patients, supporters, donors and volunteers, we work to create a healthier future for everyone. Because to take on cancer, it takes all of us. It takes a society.

MAKING AN IMPACT

Reporting to the Sr. Manager, Signature Event Operations, the Signature Event Operations Coordinator plays a key role in supporting the logistics and administration of the CIBC Run for the Cure and Relay For Life Youth events nationwide. This dynamic position involves executing essential operational and administrative tasks, managing inventory and order tracking and overseeing the packing and shipping of event materials – all to ensure seamless and impactful events.

WHAT YOU’LL BE DOING**:**

1 Executes Administrative and operational strategies and activities for CIBC Run for the Cure

• Coordinate and execute the kitting, shipping and tracking of all event materials sent from central location out to event locations across the country.
• Track invoices and expenses relating to signature event budgets while adhering to financial guidelines and procedures set by CCS
• Supports the administrative tasks associated with event location email addresses
• Facilitates the collection and submission of local event details required to execute critical tactics including website creation, site and rout maps, sponsor activations etc.
• Create and execute an acquisition plan and processes for Multi-site Teams to increase participation and revenue in this business stream
• Work collaboratively with internal teams and external vendors to maintain a professional and positive working environment with all stakeholders.
• Ensure participant and vendor communications are tracked consistently and accurately within CCS’s CRM.
• Identifies and recommends opportunities to improve department processes that will drive efficiency.

2. Executes Administrative and operational strategies and activities for Relay For Life Youth

• Support the ordering of event materials from the vendor warehouse to events across the country
• Work in a timely and organized manner to ensure all orders arrive accurately and on time for their event.
• Work collaboratively with internal teams and external vendors to maintain a professional and positive working environment with all stakeholders
• Identify and recommend opportunities to improve department processes that will drive efficiency.
• Ensure participant and vendor communications are tracked consistently and accurately within CCS’s CRM.
• Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.
• Other duties as assigned

QUALIFICATIONS:

• Post-secondary education such as acquiring a college diploma, as well as specialized technical/professional training and/or certification, or equivalent.
• More than 1 year of practical or job-related experience
• Bilingualism (French/English) is required due to the organization’s nationwide operations and the need for effective communication across various regions
• Excellent computer skills and knowledge of Microsoft Office Suite
• Proven project management and strong organizational skills are necessary attributes
• Proven ability to accomplish goals and establish priorities with minimal direction.
• Ability to work confidently under pressure, and to the deadlines.
• Proven relationship management skills with internal and external stakeholders
• Proven ability to work simultaneously on a variety of complex projects with tight timelines.
• Problem solving and diplomacy skills to resolve issues with internal and external stakeholders.
• Demonstrated ability to exercise sound judgement and maturity in dealing with a variety of constituents.
• Experience in an office environment, multi-level organization and working with colleagues in remote offices is an asset.
• Working knowledge of Salesforce is considered an asset.
• Strong customer service, communication and interpersonal skills
• Excellent attention to detail and analytical skills
• Experience working in a team-oriented environment
• Ability to make decisions based on guidelines and training without constant supervision.
• Others may apply

WHAT YOU CAN EXPECT FROM US:

CCS provides impactful opportunities to transform the lives of Canadians affected by cancer. We are devoted to creating an inclusive workplace that celebrates diverse experiences and skills, encouraging all qualified candidates to join us. Our inspiring culture is rooted in our core values and commitment to meaningful change:

COURAGEOUS UNITED CARING RIGOROUS

We offer a competitive salary, excellent benefits, including paid parental leave, family sick time, and health insurance—and a fulfilling work environment where your efforts make a meaningful impact daily.

COME AS YOU ARE

At CCS, we celebrate individuality and the strength of diversity. We are committed to fostering an inclusive and equitable workplace that empowers everyone. We encourage applications from all qualified candidates, including those from equity-deserving groups such as BIPOC, 2SLGBTQI+ communities, individuals with disabilities, veterans, and others who contribute to the richness of our organization. Together, we unite Canadians to shape the future of cancer care.

HOW TO APPLY:

Qualified candidates are invited to submit their resume, cover letter and salary expectations by October 06th, 2025.

We thank all candidates for their interest and advise that only those selected for an interview will be contacted.

OTHER INFORMATION:

CCS is dedicated to employment equity and encourages applications from all qualified candidates*. In accordance with the local provincial* Accessibility Act*, accommodation will be provided as requested throughout the recruitment process**.* We want to make the interview process a great experience for you!

Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles*, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.*

Privacy Disclosure

We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law.We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting privacy@cancer.ca. For more information about our privacy practices*, visit cancer.ca/privacy.*

CONNECT WITH US:

LinkedIn | Facebook | YouTube | Bluesky

#LI-VL1

#LI-HYBRID