Manager, Payroll

Shape the Future of Payroll at Kingston Health Sciences Centre

Are you a strategic thinker with a passion for precision and leadership? Kingston Health Sciences Centre is looking for a Manager, Payroll to lead a high-performing team in delivering accurate, timely, and compliant payroll services. In this pivotal role, you’ll drive operational excellence, guide system improvements, and ensure alignment with regulatory and organizational standards—all within a dynamic healthcare environment.

Department: Financial Services

Hours of Work: Full-time Position;Days

Hourly Rate: Class 08 - $121,975.04 - $146,370.12 per annum + pension/benefits

Union: Non-Union

Location: Kingston General Hospital site, 72 Barrie Street, Kingston, Ontario

DESCRIPTION:
Under the direction of the Director Financial Services, the Manager of Payroll is responsible for leading and managing the payroll and time evaluation functions, ensuring accurate, timely, and compliant delivery of all payroll services. This role provides technical expertise and developmental support to payroll staff, while collaborating closely with Financial Services, People Services, and other interest holders to meet contractual, legislative, and regulatory obligations.

This position oversees workload prioritization, policy and process development, and the implementation of system and procedural changes impacting payroll operations. Acting as the escalation point for complex payroll, time, and pension issues, the Manager maintains robust internal controls to mitigate financial risk, ensures accurate regulatory and operational reporting, and manages resources effectively to support organizational objectives.

PRIMARY RESPONSIBILITES & DUTIES:

• The Manager, Payroll provides management support to the payroll staff. The Manager will provide technical leadership and work collaboratively with peers in Financial Services and People Services to ensure contractual and regulatory obligations are met.

• Handle escalated payroll, time, or pension issues that cannot be resolved at the Supervisor level, ensuring timely and effective resolution.

• The position is responsible for ensuring workload prioritization, new policy and process development and implementation as well as making recommendations for improvements in alignment with the Hospital’s overall organizational strategy. Provide high-level, cross-functional guidance on procedural and system changes impacting payroll (e.g., scheduling changes, organizational restructuring, SAP updates, legislative changes in taxation or pensions).

• The position is accountable for ensuring adequate internal control systems to mitigate financial risks to the Hospital as applicable to the sub-systems under this area of leadership. This position must also ensure both collective agreement and legal obligations are met around payroll process and outcomes.

• Ensure regulatory and operations reporting requirements are achieved through the management of data, statistical and financial information and analyses (i.e. CRA statutory payments, WSIB, pension reporting).

• Manage the operations of a service or program, ensuring efficient and effective deployment and use of human, financial, and materiel resources.

• NOTE: The above duties are representative but are not to be construed as all-inclusive. A full job description is available upon request at Careers@kingstonhsc.ca

QUALIFICATIONS:

• 3-year Business Administration diploma or equivalent

• 5 – 7 years significant payroll related experience required

• Payroll experience in a healthcare setting

• Professional Accounting Designation preferred, Payroll Compliance Professional (PCP) and Payroll Leadership Professional (PLP)

• Payroll administration and compliance expertise (including SAP and related systems)

• Leadership and team management (direction, coaching, and development of staff)

• Strong analytical and problem-solving abilities

• Knowledge of collective agreements, taxation, pensions, and regulatory requirements

• Policy and process development with change management skills

• Financial and internal control management

• Communication and interpersonal skills (with staff, unions, external agencies)

• System testing, configuration, and process improvement

• Time management and prioritization of competing deadlines

• Audit preparation and regulatory reporting accuracy

• Strong organizational and leadership skills.

• Ability to deal with numerous demands in a professional and competent manner.

• Leads by example and actively incorporates the mission and values of the organization in their everyday practice.

• Satisfactory criminal reference check required.

PHYSICAL REQUIREMENTS:

The applicant must be able to meet the physical demands of this position.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.

KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.

We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.