IT Vendor and Licensing Administrator
Top Benefits
About the role
We acknowledge with respect that BC Transit delivers our mission on the ancestral territories of Indigenous Peoples across British Columbia, and their historical relationships with the land continue to this day.
In Victoria, where our Corporate Office is located, our people are privileged to live and work on the unceded traditional territories of the Lək̓ʷəŋən peoples, and the Esquimalt and Songhees Nations.
Location: Victoria, BC
Employment Type: Regular Full Time
Union: MOVEUP
Monthly Salary Range: MoveUp Group 08, MIN $5,419.00 - MAX $6,497.00 is available through annual general wage/step increases.
Recruitment Range: MIN $5,419 – STEP 3 $6,008.
Placement in the salary range is determined by an assessment of knowledge, skills, experience and ability of the candidate to meet the key requirements of the job. In exceptional cases, candidates may be hired above the recruitment range, provided agreement is reached with the Union.
Closing Date (MM/DD/YYYY): 10/13/2025
Are we right for you...
We’re passionate about people and creating sustainable, safe and affordable public transit solutions to residents across BC. We are an organization that has a people-first approach and considers people first in every business decision that we make. We are part of the solution and what we do matters; from fighting climate change with battery electric buses, to affordability through cost effective transportation, to connecting remote communities, we bring the heart, soul and innovation to public transportation.
It’s an exciting time to be in public transportation sector and we’re looking for a creative and passionate people and leaders to join our team. Not only would you be joining an engaged organization but you’d also get to enjoy flexible work arrangements, extended benefits and a pension plan as just a few of the benefits BC Transit employees are eligible for. Keep reading to find out if this role is meant for you!
What you'll be doing...
You’ll play a key role in supporting the administration of BC Transit’s technology contracts and licensing portfolio – consisting of 100+ applications, each with its own lifecycle, renewal schedule and financial terms. From receiving invoices and coding expenses to tracking contract dependencies and coordinating approvals, you’ll be hands on with the operational details that keep our systems and budgets aligned.
You’ll collaborate across departments—working with accounting to manage payments, with procurement to support contract workflows, and with IT to stay ahead of technology lifecycle demands. You’ll help coordinate financial forecasting, monitor contract dependencies, and ensure compliance with capitalization rules and reporting requirements.
This role offers a unique vantage point into how technology investments are managed within a complex organization. You’ll contribute to planning, documentation, and process improvement, while helping bridge communication between technical teams, financial analysts, and procurement specialists.
What you might love about this role…
Working in a dynamic environment with exposure to the inner workings of technology, finance and procurement that provides a unique cross-functional view.
Connecting the dots across systems as you work with contracts, licenses, budget cycles, and renewal timelines and develop a strong understanding of how these elements interact.
Maintaining a large portfolio of contracts and software licences will challenge your ability to track details, spot patterns, and continuously improve complex workflows.
Exposure to procurement processes, capital planning, financial forecasting, and technology operations that offers development opportunities in a variety of directions.
An opportunity to navigate and adapt to diverse stakeholder groups and excel as a cross-functional communicator.
For additional information about the full accountabilities of this position please review the IT Vendor and Licensing Administrator job description.
What you'll bring to the table...
We love lifelong Learners and recommend the following mix of education or certifications to be successful in conjunction with relevant experience:
- Post secondary diploma in administration, business or a related field
- Three (3) years related experience managing and coordinating capital projects, and managing technology asset documentation
- Must possess strong organization, evaluation and problem-solving skills
- Must be able to communicate effectively in writing and verbally
- Customer service-oriented mindset
- Superb budgeting, asset tracking and cost-management skills
- Ability to conform to shifting priorities in spending strategies, product demands and purchasing timelines through analytical capabilities
- Strong written, oral and interpersonal communication skills
- Collaborative working and decision making
- Ability to effectively prioritize and execute tasks in a high-pressure environment
- Professional integrity and discretion
What we'll bring to the table...
- Comprehensive medical and dental benefits to support you and your family, regardless of what life throws at you
- Membership in BC’s Public Service Pension Plan (PSPP). Nationally recognized for its strong investment and governance practices, PSPP is a “defined benefit” plan
- Access to fitness and lifestyle centers to help you take care of your physical fitness and health
- Various programs that support employees such as an Employee Assistance Program and health and wellness initiatives and events aimed at fostering your mental health
- A complimentary employee bus pass (plus taxable dependent passes)
- A corporate learning and development program to help you in continuous career growth
- An employee recognition program where we all recognize each other's successes (not just your Leaders!)
- A social club that gives you access to events throughout Victoria
What next steps could look like...
- Interviews will take place the week of October 27th, 2025.
- There may be an assignment/presentation as part of the interview process.
- The position requires the completion of a Criminal Record Check or Vulnerable Sector Search.
- An eligibility list may be established for future full time regular and full time temporary vacancies
- If you have a disability that requires an accommodation during any stage of our recruitment process, please contact careers@bctransit.com to let us know how we can assist you.
- BC Transit is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities. If the organization identifies this position as a reasonable accommodation for an existing employee, all candidates will be notified as soon as reasonably possible.
At BC Transit, we are dedicated to building a diverse, inclusive, and authentic workplace; if you’re excited about this role and you have a combination of education and experience that you feel would fulfill its requirements, we encourage you to apply. In keeping with this belief, we do not discriminate on any basis. Should you require any accommo**dation or have questions, please let us know.
About BC Transit
BC Transit is British Columbia's provincial transit authority responsible for transporting 58 million passengers every year, operating 88 transit systems in 130 communities across British Columbia (outside of Greater Vancouver).
Recognized as a Top Employer in BC for 2021, 2022 and 2023, BC Transit is proud to offer rewarding career opportunities, competitive compensation and great benefits to support employees and their families. Whether your passion is driving a bus, working with numbers, planning routes or supporting employees, we offer positions across our six divisions: Operations, Asset Management, Business Development, Finance, Information Technology or People and Culture.
If you are looking to become part of a work environment where teamwork and diversity are valued, check the Opportunities in Victoria page at jobs.bctransit.com for our job postings and connect with us – we’d love to hear from you.
IT Vendor and Licensing Administrator
Top Benefits
About the role
We acknowledge with respect that BC Transit delivers our mission on the ancestral territories of Indigenous Peoples across British Columbia, and their historical relationships with the land continue to this day.
In Victoria, where our Corporate Office is located, our people are privileged to live and work on the unceded traditional territories of the Lək̓ʷəŋən peoples, and the Esquimalt and Songhees Nations.
Location: Victoria, BC
Employment Type: Regular Full Time
Union: MOVEUP
Monthly Salary Range: MoveUp Group 08, MIN $5,419.00 - MAX $6,497.00 is available through annual general wage/step increases.
Recruitment Range: MIN $5,419 – STEP 3 $6,008.
Placement in the salary range is determined by an assessment of knowledge, skills, experience and ability of the candidate to meet the key requirements of the job. In exceptional cases, candidates may be hired above the recruitment range, provided agreement is reached with the Union.
Closing Date (MM/DD/YYYY): 10/13/2025
Are we right for you...
We’re passionate about people and creating sustainable, safe and affordable public transit solutions to residents across BC. We are an organization that has a people-first approach and considers people first in every business decision that we make. We are part of the solution and what we do matters; from fighting climate change with battery electric buses, to affordability through cost effective transportation, to connecting remote communities, we bring the heart, soul and innovation to public transportation.
It’s an exciting time to be in public transportation sector and we’re looking for a creative and passionate people and leaders to join our team. Not only would you be joining an engaged organization but you’d also get to enjoy flexible work arrangements, extended benefits and a pension plan as just a few of the benefits BC Transit employees are eligible for. Keep reading to find out if this role is meant for you!
What you'll be doing...
You’ll play a key role in supporting the administration of BC Transit’s technology contracts and licensing portfolio – consisting of 100+ applications, each with its own lifecycle, renewal schedule and financial terms. From receiving invoices and coding expenses to tracking contract dependencies and coordinating approvals, you’ll be hands on with the operational details that keep our systems and budgets aligned.
You’ll collaborate across departments—working with accounting to manage payments, with procurement to support contract workflows, and with IT to stay ahead of technology lifecycle demands. You’ll help coordinate financial forecasting, monitor contract dependencies, and ensure compliance with capitalization rules and reporting requirements.
This role offers a unique vantage point into how technology investments are managed within a complex organization. You’ll contribute to planning, documentation, and process improvement, while helping bridge communication between technical teams, financial analysts, and procurement specialists.
What you might love about this role…
Working in a dynamic environment with exposure to the inner workings of technology, finance and procurement that provides a unique cross-functional view.
Connecting the dots across systems as you work with contracts, licenses, budget cycles, and renewal timelines and develop a strong understanding of how these elements interact.
Maintaining a large portfolio of contracts and software licences will challenge your ability to track details, spot patterns, and continuously improve complex workflows.
Exposure to procurement processes, capital planning, financial forecasting, and technology operations that offers development opportunities in a variety of directions.
An opportunity to navigate and adapt to diverse stakeholder groups and excel as a cross-functional communicator.
For additional information about the full accountabilities of this position please review the IT Vendor and Licensing Administrator job description.
What you'll bring to the table...
We love lifelong Learners and recommend the following mix of education or certifications to be successful in conjunction with relevant experience:
- Post secondary diploma in administration, business or a related field
- Three (3) years related experience managing and coordinating capital projects, and managing technology asset documentation
- Must possess strong organization, evaluation and problem-solving skills
- Must be able to communicate effectively in writing and verbally
- Customer service-oriented mindset
- Superb budgeting, asset tracking and cost-management skills
- Ability to conform to shifting priorities in spending strategies, product demands and purchasing timelines through analytical capabilities
- Strong written, oral and interpersonal communication skills
- Collaborative working and decision making
- Ability to effectively prioritize and execute tasks in a high-pressure environment
- Professional integrity and discretion
What we'll bring to the table...
- Comprehensive medical and dental benefits to support you and your family, regardless of what life throws at you
- Membership in BC’s Public Service Pension Plan (PSPP). Nationally recognized for its strong investment and governance practices, PSPP is a “defined benefit” plan
- Access to fitness and lifestyle centers to help you take care of your physical fitness and health
- Various programs that support employees such as an Employee Assistance Program and health and wellness initiatives and events aimed at fostering your mental health
- A complimentary employee bus pass (plus taxable dependent passes)
- A corporate learning and development program to help you in continuous career growth
- An employee recognition program where we all recognize each other's successes (not just your Leaders!)
- A social club that gives you access to events throughout Victoria
What next steps could look like...
- Interviews will take place the week of October 27th, 2025.
- There may be an assignment/presentation as part of the interview process.
- The position requires the completion of a Criminal Record Check or Vulnerable Sector Search.
- An eligibility list may be established for future full time regular and full time temporary vacancies
- If you have a disability that requires an accommodation during any stage of our recruitment process, please contact careers@bctransit.com to let us know how we can assist you.
- BC Transit is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities. If the organization identifies this position as a reasonable accommodation for an existing employee, all candidates will be notified as soon as reasonably possible.
At BC Transit, we are dedicated to building a diverse, inclusive, and authentic workplace; if you’re excited about this role and you have a combination of education and experience that you feel would fulfill its requirements, we encourage you to apply. In keeping with this belief, we do not discriminate on any basis. Should you require any accommo**dation or have questions, please let us know.
About BC Transit
BC Transit is British Columbia's provincial transit authority responsible for transporting 58 million passengers every year, operating 88 transit systems in 130 communities across British Columbia (outside of Greater Vancouver).
Recognized as a Top Employer in BC for 2021, 2022 and 2023, BC Transit is proud to offer rewarding career opportunities, competitive compensation and great benefits to support employees and their families. Whether your passion is driving a bus, working with numbers, planning routes or supporting employees, we offer positions across our six divisions: Operations, Asset Management, Business Development, Finance, Information Technology or People and Culture.
If you are looking to become part of a work environment where teamwork and diversity are valued, check the Opportunities in Victoria page at jobs.bctransit.com for our job postings and connect with us – we’d love to hear from you.