ADS Level 6 – Administrative Assistant - Faculty of Arts
About the role
The Faculty of Arts is seeking applications from qualified individuals to provide administrative support services to two institutes and a research lab and their associated coordinators and staff: the L. M. Montgomery Institute, including the Journal of L. M. Montgomery Studies; the Institute of Island Studies, including the Master of Arts in Island Studies (MAIS) program; and the GeoREACH Lab, including non-teaching related work of the Canada Research Chair. The position’s workload will be divided one-third to each unit and will report directly to the coordinators of each unit.
RESPONSIBILITIES:
- Providing logistical support to hiring program staff and students, scheduling meetings, booking rooms and catering, coordinating agendas, planning travel
- For the LMMI/JLMMS, tracking journal submissions, processing contracts, communicating with submitters and peer reviewers
- For the MAIS program, assisting with the development of teaching schedules, curriculum and calendar changes, and maintaining the sessional roster
- Managing the three units’ budgets, processing expenses, and financial reporting
- Assisting with research grant applications and logistics
- Supporting student and public queries and requests through accurate, timely, and professional communication
- Recording meeting minutes, ensuring key discussions, decisions, and action items are documented and actioned for each of the three units
- Assisting with the development, upkeep, and filing of, correspondence, reports, promotional materials, and presentations
- Assisting in planning, coordinating, and promoting special events, including conferences and workshops for the three units
- Additional duties as assigned
QUALIFICATIONS:
- Successful completion of a recognized post-secondary administrative assistant and/or a minimum of 2 years of relevant work experience
- Demonstrated strong abilities in UPEI systems including Microsoft suite, Colleague, Infosilem, and myupei
- Familiarity with UPEI processes, regulations, and policies and the roles of the various units on campus is an asset
- A proven ability to work independently and as a member of a diverse team, exercising a high degree of judgment, professionalism, adaptability, confidentiality, and positivity in their work
- Strong time management, organizational and interpersonal communication skills
- Excellent written and verbal communication skills
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.
ADS Level 6 – Administrative Assistant - Faculty of Arts
About the role
The Faculty of Arts is seeking applications from qualified individuals to provide administrative support services to two institutes and a research lab and their associated coordinators and staff: the L. M. Montgomery Institute, including the Journal of L. M. Montgomery Studies; the Institute of Island Studies, including the Master of Arts in Island Studies (MAIS) program; and the GeoREACH Lab, including non-teaching related work of the Canada Research Chair. The position’s workload will be divided one-third to each unit and will report directly to the coordinators of each unit.
RESPONSIBILITIES:
- Providing logistical support to hiring program staff and students, scheduling meetings, booking rooms and catering, coordinating agendas, planning travel
- For the LMMI/JLMMS, tracking journal submissions, processing contracts, communicating with submitters and peer reviewers
- For the MAIS program, assisting with the development of teaching schedules, curriculum and calendar changes, and maintaining the sessional roster
- Managing the three units’ budgets, processing expenses, and financial reporting
- Assisting with research grant applications and logistics
- Supporting student and public queries and requests through accurate, timely, and professional communication
- Recording meeting minutes, ensuring key discussions, decisions, and action items are documented and actioned for each of the three units
- Assisting with the development, upkeep, and filing of, correspondence, reports, promotional materials, and presentations
- Assisting in planning, coordinating, and promoting special events, including conferences and workshops for the three units
- Additional duties as assigned
QUALIFICATIONS:
- Successful completion of a recognized post-secondary administrative assistant and/or a minimum of 2 years of relevant work experience
- Demonstrated strong abilities in UPEI systems including Microsoft suite, Colleague, Infosilem, and myupei
- Familiarity with UPEI processes, regulations, and policies and the roles of the various units on campus is an asset
- A proven ability to work independently and as a member of a diverse team, exercising a high degree of judgment, professionalism, adaptability, confidentiality, and positivity in their work
- Strong time management, organizational and interpersonal communication skills
- Excellent written and verbal communication skills
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.