Position Details:
Current Rate of Pay: Min = $37.60/hr, Max = $43.57/hr

Employment type: Permanent

Hours of work: 35 hrs/week

Work location: Head Office

Division: Legislative & Property Services

Business unit: Clerk’s Office

Travel: 10%

Hybrid Work: Yes

Existing Vacancy: Yes

About TRCA:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development. Also, TRCA was recently recognized as a Greater Toronto’s Top Employer for 2025 and a Canada’s Greenest Employer for 2025.

To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter in one file (PDF or Word) and upload using only the ‘Resume’ feature within the application prior to 11:59 pm on October 16, 2025.

How you will contribute as part of the TRCA team:
The Coordinator, Policy and Board provides administrative, technical and secretariat support to Toronto and Region Conservation Authority (TRCA) Board of Directors and Committees, such as Executive Committee, Regional Board Meetings (RBM), Toronto and Region Source Protection Authority (TRSPA), Toronto and Region Conservation Foundation (TRCF), Natural Science and Education Committee (NSEC), Regional Watershed Alliance (RWA) and Partners in Project Green Executive Management Committee (PPG EMC) through an effective governance operating model under the direction of the Clerk and Manager, Policy. This position also provides support to TRCA’s internal corporate secretariat, including the Agenda Review Team (ART), Senior Leadership – Policy Approvals (SLT-PA), Senior Management Team (SMT), and Policy Committee (PC).

Major Responsibilities:

• Prepares meeting materials for agendas for Board of Directors and Executive Committee using meeting management software (e.g. eSCRIBE);
• Prepares and distributes meeting agendas for Advisory Committees, using meeting management software;
• Acts as the Recording Secretary for Board of Directors, Executive Committee, Advisory Committees using meeting management software;
• Maintains report tracking and other relevant lists for Board of Directors, Executive Committee, and Advisory Committee meetings;
• Supports the Clerk’s Office, Board of Directors, and Advisory Committees in performing policy analysis and research duties as well as special projects, responding to and developing communications for stakeholders;
• Prepares meeting materials or agendas for corporate meetings and internal committees, including, but not limited to Agenda Review Team (ART), Senior Leadership Team – Policy Approvals (SLT-PA), Senior Management Team (SMT), and Policy Committee (PC) using meeting management software;
• Organizes and leads training and development sessions for staff in relation to meeting management software and policy management best practices and report and policy writing
• Supports other divisional and corporate functions and duties, as required.
• Develops and implements processes for creating, changing and distributing policies, guidelines and procedures, including the maintenance and review of policy development schedule;
• Supports the Clerk’s Office, Board of Directors, Advisory Boards and Committees in performing policy analysis and research duties as well as special projects, responding to and developing communications for stakeholders and assists the Clerk and Manager, Policy in updating policies, procedures, and manuals to align with legislative updates.

What will you need to succeed:
Education (degree/diploma/certifications/licenses)

• Post-secondary diploma or degree in Public Administration, Political Science, Information Management or a related field.

Experience

• 3+ years of experience providing administrative support associated with the relevant job duties;
• Demonstrated experience developing, analyzing and reviewing policies

Knowledge/Skill/Ability - Competencies

• Knowledge of member councils and conservation authority board rules and regulations and meeting management and records management software (e.g, eSCRIBE and Laserfische) and records retention principles;
• Understanding and knowledge of the Conservation Authorities Act, Municipal Act, Planning Act, Ontario Not for Profit Corporations Act, and the Statutory Power Procedures Act;
• Discretion in dealing with sensitive and confidential matters with tact and diplomacy and ability to work well in a high-volume environment with multiple competing priorities;
• Ability to use critical thinking to evaluate problems, gather information, understand causes, and identify best possible solutions;
• Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
• Excellent written and verbal communication skills to communicate to various audiences;
• Able to comprehend written documentation, and procedural guidelines; killed in writing clear correspondence (concise, logical, grammatically correct);
• Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint and ability to work evening meetings, as required.

What TRCA has to offer you:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).

You will be part of a diverse and inclusive organization that:

• Makes a positive difference in the communities we serve.
• Fosters high performance and collaborative teams.
• Provides continuous learning and development opportunities.
• Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
• Pregnancy & Parental Leave Top-Up Program.
• Provides unique TRCA Perks.
• Provides flexible work arrangements.
• Offers potential for career growth and advancement.

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.

TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA. We welcome applications from all qualified persons.

Personal information you provide through the TRCA recruitment, selection, and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act. Any questions regarding this collection activity should be directed to the Manager of Records and Information, 5 Shoreham Drive, Toronto, ON, M3N 1S4, (437) 880 2308.