Hospitality & Facilities Assistant (12 Month Contract)
About the role
Ranked a Best Employer in Canada for 24 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.
We are currently recruiting for the following role in our Edmonton office:
Hospitality & Facilities Assistant (12 Month Contract)
Essential Functions The Hospitality and Facilities Assistant will closely work with the Hospitality and Facilities Coordinator, taking on various key responsibilities:
- Ensuring smooth hospitality services, including delivering and setting up food and beverages for meetings, tidying meeting rooms, and restocking supplies as needed.
- Maintaining the cleanliness and organization of boardrooms and ensuring they are well-supplied.
- Keeping coffee stations and the lunchroom clean, stocked, and ready for use, including washing dishes and restocking supplies.
- Assisting with the setup and takedown of meeting areas to facilitate smooth transitions between events.
- Collaborating with the Office Services team (reception, mail room, audiovisual) to enhance client experience and provide coverage during lunch breaks, staff vacations, or absences due to illness.
- Assisting in coordinating premises maintenance with external vendors to uphold facility standards.
- Fulfilling any other necessary tasks as required to support operational efficiency.
Qualifications
- Experience in a hospitality-related industry is necessary.
- Knowledge of reception, hosting, banquets, audiovisual support, and mailroom operations in a professional services or office setting is advantageous.
- Strong organizational skills and attention to detail are essential.
- Excellent communication skills, both written and verbal, while maintaining a high level of customer service.
- Flexibility and adaptability to accommodate changing priorities and requirements daily.
- Takes initiative, self-motivated, and requires minimal supervision.
- Capable of working effectively independently as well as part of a team.
- Must uphold high standards for cleanliness.
- Ability to perform some heavy lifting (up to 20 pounds).
- Proficient in computer skills, including Outlook and Microsoft Office.
- Willingness to work overtime or outside of core business hours as necessary.
Apply To Human Resources
Bennett Jones Services Limited Partnership
1400 Stantec Tower
10220 - 103 Avenue NW
Edmonton, AB T5J 0K4
E-mail: hrdeptedm@bennettjones.com
About Bennett Jones
For over a century, Bennett Jones has been an internationally recognized Canadian law firm founded and focused on principles of professional excellence, integrity, respect and independent thought. Our firm’s leadership position is reflected in the law we practise, the ground-breaking work we do, the client relationships we have and the quality of our people.
Bennett Jones is home to more than 500 lawyers and business advisors in seven offices—Calgary, Toronto, Edmonton, Ottawa, Vancouver, Montréal and New York. Our professional practice encompasses virtually every sector of business, industry and government. Operating seamlessly across our geographic locations, our business practice is to assign lawyers to work on client files who have the skills and experience that best meet our clients’ needs.
Our ranks are filled with leaders in the fields of mergers and acquisitions, energy and natural resources, corporate finance and banking, bankruptcy and restructuring, commercial litigation, climate change, environment, ESG, construction, technology and intellectual property, tax, competition, international trade and public policy. Members of our exceptional Public Policy group have served at the highest levels of office and been invaluable for their leadership in shaping public policy in Canada—and in developing business responses to those policies.
Among our group we count a former governor of the Bank of Canada, two former deputy prime ministers of Canada, a former Supreme Court of Canada justice, a former Canadian ambassador to the United States of America and a former commissioner of the Canadian Competition Bureau.
Hospitality & Facilities Assistant (12 Month Contract)
About the role
Ranked a Best Employer in Canada for 24 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.
We are currently recruiting for the following role in our Edmonton office:
Hospitality & Facilities Assistant (12 Month Contract)
Essential Functions The Hospitality and Facilities Assistant will closely work with the Hospitality and Facilities Coordinator, taking on various key responsibilities:
- Ensuring smooth hospitality services, including delivering and setting up food and beverages for meetings, tidying meeting rooms, and restocking supplies as needed.
- Maintaining the cleanliness and organization of boardrooms and ensuring they are well-supplied.
- Keeping coffee stations and the lunchroom clean, stocked, and ready for use, including washing dishes and restocking supplies.
- Assisting with the setup and takedown of meeting areas to facilitate smooth transitions between events.
- Collaborating with the Office Services team (reception, mail room, audiovisual) to enhance client experience and provide coverage during lunch breaks, staff vacations, or absences due to illness.
- Assisting in coordinating premises maintenance with external vendors to uphold facility standards.
- Fulfilling any other necessary tasks as required to support operational efficiency.
Qualifications
- Experience in a hospitality-related industry is necessary.
- Knowledge of reception, hosting, banquets, audiovisual support, and mailroom operations in a professional services or office setting is advantageous.
- Strong organizational skills and attention to detail are essential.
- Excellent communication skills, both written and verbal, while maintaining a high level of customer service.
- Flexibility and adaptability to accommodate changing priorities and requirements daily.
- Takes initiative, self-motivated, and requires minimal supervision.
- Capable of working effectively independently as well as part of a team.
- Must uphold high standards for cleanliness.
- Ability to perform some heavy lifting (up to 20 pounds).
- Proficient in computer skills, including Outlook and Microsoft Office.
- Willingness to work overtime or outside of core business hours as necessary.
Apply To Human Resources
Bennett Jones Services Limited Partnership
1400 Stantec Tower
10220 - 103 Avenue NW
Edmonton, AB T5J 0K4
E-mail: hrdeptedm@bennettjones.com
About Bennett Jones
For over a century, Bennett Jones has been an internationally recognized Canadian law firm founded and focused on principles of professional excellence, integrity, respect and independent thought. Our firm’s leadership position is reflected in the law we practise, the ground-breaking work we do, the client relationships we have and the quality of our people.
Bennett Jones is home to more than 500 lawyers and business advisors in seven offices—Calgary, Toronto, Edmonton, Ottawa, Vancouver, Montréal and New York. Our professional practice encompasses virtually every sector of business, industry and government. Operating seamlessly across our geographic locations, our business practice is to assign lawyers to work on client files who have the skills and experience that best meet our clients’ needs.
Our ranks are filled with leaders in the fields of mergers and acquisitions, energy and natural resources, corporate finance and banking, bankruptcy and restructuring, commercial litigation, climate change, environment, ESG, construction, technology and intellectual property, tax, competition, international trade and public policy. Members of our exceptional Public Policy group have served at the highest levels of office and been invaluable for their leadership in shaping public policy in Canada—and in developing business responses to those policies.
Among our group we count a former governor of the Bank of Canada, two former deputy prime ministers of Canada, a former Supreme Court of Canada justice, a former Canadian ambassador to the United States of America and a former commissioner of the Canadian Competition Bureau.