Working to coordinate numerous administrative activities to support the Executive leadership. The Executive Assistant manages a variety of complex and/or highly confidential issues with and/or on behalf of the Executive team member they support.

KEY RESPONSIBILITIES

• Working as a business partner to provide senior administrative support to the assigned Executive team member:

  • Work to keep the Executive team member organized by identifying, prioritizing and planning business related activities including scheduling and maintenance of their business calendar.
  • Organize in-person, virtual and hybrid meetings on behalf of the executive, ensuring that technology and all participant materials are prepared in advance.
  • Prepare meeting packages and follows up on action items arising from prior meetings, including detailed meeting minutes where appropriate.
  • Manage email and voice-mail and other confidential correspondence on behalf of the executive as required.
  • Arrange out-of-town business meetings, including securing travel and accommodation arrangements.
  • Reconciliation of executives monthly Credit Card statement.
  • Manage and support various high risk and high profile projects associated with the Executive, and ensures that the Executive is prepared with information and materials required.

• Participate in and provides administrative support to various committees that the Executive is involved:

  • Prepare and distribute detailed agendas, meeting dossiers and meeting minutes with follow-up on action items on behalf of the committee.
  • Maintain committee membership information and assist with annual recruitment of new members.
  • Develop and maintain committee communication avenues, and ensures that information is up to date, relevant and accessible by committee members.
  • Support the Executive and CPSA’s leadership team in tasks resulting from committee work.

• Provide administrative support to other departmental teams and/or activities as requested.

• In support of continuous quality improvement, review and make recommendations to update process or procedures within CPSA.

• Other duties as required.

QUALIFICATIONS

• Required Minimum Qualifications:

  • Post secondary diploma in administration or equivalent
  • 5 years of related administrative experience

• Preferred Qualifications and Experience:

  • Excellent verbal and written communication skills with a strong customer focus.
  • Competent in Microsoft Office or Office365, including proficiency in MS Excel.
  • Ability to multitask and coordinate competing priorities.
  • Exceptional organizational skills with the ability to apply critical thinking and problem-solving.
  • High attention to detail. Ensure privacy and accuracy in communications and correspondence.
  • Broad knowledge of the health system is an asset.

SALARY
The annual salary for this position is $69,342 and includes a comprehensive benefits package and pension plan.

Along with your resume, please submit a cover letter outlining why you are the right candidate for this position by telling us how your relevant work experience has prepared you to undertake this role. A submission without a cover letter will not be considered.

During the 90-day probationary period, the successful candidate will be required to work from CPSA's downtown Edmonton office. At the conclusion of a successful probationary period, a hybrid work arrangement may be considered.

Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.

We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.

By applying to this position, you are confirming you possess either a Canadian Citizenship, permanent resident, status, or valid work permit.

CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.

CPSA's work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home.