Scheduling Administrator - Full-Time
Top Benefits
About the role
WHO ARE WE?
peopleCare Communities is a long-term care and retirement living organization that has operated throughout Ontario for over 50 years. We are thrilled to be named one of Canada’s Best Managed Companies for the twelfth year in a row. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. We are also accredited with Exemplary Standing, the highest award possible through Accreditation Canada’s Qmentum program.
WHAT WE OFFER
- Employer Paid Benefits
- Employer Matched RPP
- Employee Wellness Program
- Education Assistance Program
Full job description
WHO ARE WE?
peopleCare Communities is a long-term care and retirement living organization that has operated throughout Ontario for over 50 years. We are thrilled to be named one of Canada’s Best Managed Companies for the twelfth year in a row. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. We are also accredited with Exemplary Standing, the highest award possible through Accreditation Canada’s Qmentum program.
WHAT WE OFFER
- Employer Paid Benefits
- Employer Matched RPP
- Employee Wellness Program
- Education Assistance Program
Why You’ll Love This Role
This is a great opportunity to join a new Home and be part of the team from the beginning.
As we prepare to open our Tillsonburg Home, this role will support the Executive Director and department leaders with the staffing processes needed to build teams across the Home. In the early months, the main focus will be recruitment and onboarding coordination to support hiring across departments.
As the Home becomes established, the role will shift into a broader scheduling and administrative support function, assisting leaders with staffing-related processes such as scheduling support, onboarding, education coordination, payroll administration, and employee record maintenance.
This role is well suited to someone who is organized, dependable, and comfortable managing multiple tasks in a busy environment. You’ll play an important support role in helping leaders keep staffing processes organized, accurate, and consistent.
In this role, you will:
- Support department leaders with recruitment activities, including interview scheduling, candidate communication, and hiring documentation
- Assist with onboarding processes, including employment paperwork, orientation scheduling, and system access coordination
- Track completion of pre-employment requirements, including credentials, police checks, immunizations, and other required documentation
- Coordinate education and training requirements and help maintain related records
- Support department leaders with scheduling and tracking probationary, provisionary, and annual performance reviews
- Assist with maintaining and posting departmental schedules in collaboration with department leaders
- Help monitor staffing coverage needs, absences, and scheduling gaps, and escalate concerns to leaders as needed
- Support payroll administration by preparing and submitting payroll information accurately and on time
- Maintain employee records and ensure documentation is up to date and filed appropriately
- Apply collective agreement provisions and organizational policies when completing scheduling and payroll-related tasks (with leadership support as needed)
- Assist managers with administrative aspects of attendance management, WSIB documentation, and return-to-work coordination
- Complete other administrative and staffing support duties as assigned
Who You’ll Work With
You will work closely with the Resident Care Manager on nursing-related scheduling needs and provide support to department leaders across the Home for staffing and administrative processes.
You will also work with the People & Culture team at the Leadership Support Office for guidance on policies, collective agreements, and people processes.
This role is primarily a coordinating and administrative support role, helping leaders by keeping staffing-related tasks organized and completed accurately.
What You Bring
We’re looking for someone who is organized, detail-oriented, and enjoys supporting a team. You’ll be a strong fit if you have:
- A college or university diploma/degree in Human Resources, Health Administration, Business Administration, or a related field (or equivalent experience)
- 2–3 years of experience in an administrative, staffing, scheduling, payroll, or HR support role (healthcare or unionized environment is an asset)
peopleCare is committed to providing and arranging accommodation to candidates upon request.
Thank you for your interest in working with us!
peopleCare is committed to providing and arranging accommodation to candidates upon request.
Thank you for your interest in working with us!
About peopleCare Communities
peopleCare Communities is a leading operator of senior living communities in southwestern Ontario, with strong family values and a long history of service. Together with our compassionate and dedicated employees, we are working towards our vision to change the world of senior living by creating vibrant communities of care that deliver clinical best practices, engaging programs and integrated services that meet seniors' changing needs.
Along with our owned and managed long-term care homes, in 2017 peopleCare opened Oakcrossing Retirement Home in London, Ontario. This beautiful facility is part of our innovative "community of care" model that supports couples, families and friends to live and age together by offering a range of services and housing options in one location.
Our exciting plans for the future involve new builds and expansion projects, including in many communities we already call home. We are also focused on sharing our leading-practice quality and operational systems with our partners in the health sector through our expert long-term care management consulting services.
peopleCare's innovation and industry leadership has earned Accreditation Canada – Exemplary Status, Canada's Best Managed Companies designation for the sixth straight year, North America's Most Engaged Workplaces Award, and an Innovation Award research grant from the Health Technology Fund. Our trailblazing Clinical Pharmacy Model, a first in the Canadian long-term care environment, also recently won the Quality Improvement and Innovation Award from the Ontario Long-Term Care Association.
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Scheduling Administrator - Full-Time
Top Benefits
About the role
WHO ARE WE?
peopleCare Communities is a long-term care and retirement living organization that has operated throughout Ontario for over 50 years. We are thrilled to be named one of Canada’s Best Managed Companies for the twelfth year in a row. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. We are also accredited with Exemplary Standing, the highest award possible through Accreditation Canada’s Qmentum program.
WHAT WE OFFER
- Employer Paid Benefits
- Employer Matched RPP
- Employee Wellness Program
- Education Assistance Program
Full job description
WHO ARE WE?
peopleCare Communities is a long-term care and retirement living organization that has operated throughout Ontario for over 50 years. We are thrilled to be named one of Canada’s Best Managed Companies for the twelfth year in a row. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. We are also accredited with Exemplary Standing, the highest award possible through Accreditation Canada’s Qmentum program.
WHAT WE OFFER
- Employer Paid Benefits
- Employer Matched RPP
- Employee Wellness Program
- Education Assistance Program
Why You’ll Love This Role
This is a great opportunity to join a new Home and be part of the team from the beginning.
As we prepare to open our Tillsonburg Home, this role will support the Executive Director and department leaders with the staffing processes needed to build teams across the Home. In the early months, the main focus will be recruitment and onboarding coordination to support hiring across departments.
As the Home becomes established, the role will shift into a broader scheduling and administrative support function, assisting leaders with staffing-related processes such as scheduling support, onboarding, education coordination, payroll administration, and employee record maintenance.
This role is well suited to someone who is organized, dependable, and comfortable managing multiple tasks in a busy environment. You’ll play an important support role in helping leaders keep staffing processes organized, accurate, and consistent.
In this role, you will:
- Support department leaders with recruitment activities, including interview scheduling, candidate communication, and hiring documentation
- Assist with onboarding processes, including employment paperwork, orientation scheduling, and system access coordination
- Track completion of pre-employment requirements, including credentials, police checks, immunizations, and other required documentation
- Coordinate education and training requirements and help maintain related records
- Support department leaders with scheduling and tracking probationary, provisionary, and annual performance reviews
- Assist with maintaining and posting departmental schedules in collaboration with department leaders
- Help monitor staffing coverage needs, absences, and scheduling gaps, and escalate concerns to leaders as needed
- Support payroll administration by preparing and submitting payroll information accurately and on time
- Maintain employee records and ensure documentation is up to date and filed appropriately
- Apply collective agreement provisions and organizational policies when completing scheduling and payroll-related tasks (with leadership support as needed)
- Assist managers with administrative aspects of attendance management, WSIB documentation, and return-to-work coordination
- Complete other administrative and staffing support duties as assigned
Who You’ll Work With
You will work closely with the Resident Care Manager on nursing-related scheduling needs and provide support to department leaders across the Home for staffing and administrative processes.
You will also work with the People & Culture team at the Leadership Support Office for guidance on policies, collective agreements, and people processes.
This role is primarily a coordinating and administrative support role, helping leaders by keeping staffing-related tasks organized and completed accurately.
What You Bring
We’re looking for someone who is organized, detail-oriented, and enjoys supporting a team. You’ll be a strong fit if you have:
- A college or university diploma/degree in Human Resources, Health Administration, Business Administration, or a related field (or equivalent experience)
- 2–3 years of experience in an administrative, staffing, scheduling, payroll, or HR support role (healthcare or unionized environment is an asset)
peopleCare is committed to providing and arranging accommodation to candidates upon request.
Thank you for your interest in working with us!
peopleCare is committed to providing and arranging accommodation to candidates upon request.
Thank you for your interest in working with us!
About peopleCare Communities
peopleCare Communities is a leading operator of senior living communities in southwestern Ontario, with strong family values and a long history of service. Together with our compassionate and dedicated employees, we are working towards our vision to change the world of senior living by creating vibrant communities of care that deliver clinical best practices, engaging programs and integrated services that meet seniors' changing needs.
Along with our owned and managed long-term care homes, in 2017 peopleCare opened Oakcrossing Retirement Home in London, Ontario. This beautiful facility is part of our innovative "community of care" model that supports couples, families and friends to live and age together by offering a range of services and housing options in one location.
Our exciting plans for the future involve new builds and expansion projects, including in many communities we already call home. We are also focused on sharing our leading-practice quality and operational systems with our partners in the health sector through our expert long-term care management consulting services.
peopleCare's innovation and industry leadership has earned Accreditation Canada – Exemplary Status, Canada's Best Managed Companies designation for the sixth straight year, North America's Most Engaged Workplaces Award, and an Innovation Award research grant from the Health Technology Fund. Our trailblazing Clinical Pharmacy Model, a first in the Canadian long-term care environment, also recently won the Quality Improvement and Innovation Award from the Ontario Long-Term Care Association.