About the role
We Bring Food to Your Family’s Table
The Erb Group is one of North America’s largest privately-owned refrigerated transportation providers. The Erb Group specializes on the timely, protected distribution of temperature-controlled perishable goods across Canada and the U.S. The Erb Group is a family-owned business and has been in the industry for over 65 years. Its head office is based in New Hamburg, Ontario, with additional Canadian terminals in Baden, Toronto, Thunder Bay, North Bay, Ottawa, Montreal, Trenton, and Winnipeg. In addition, we have been recognized as Best Fleets to Drive For several years, a Top Fleet Employer and continue to be a safety industry leader.
Shift: Monday to Friday; 8:00am - 4:30pm
End Date: January 28, 2026
SUMMARY
The Payroll Administrator assists with processing bi-weekly payroll and all other functions of payroll for Erb Transport Limited.
PRIMARY RESPONSIBILITIES
- Process bi-weekly pay according to federal payroll legislation, in conjunction with company pay guidelines.
- Ensure differences with Ontario, Manitoba and Quebec deductions are reflected.
- Review timecards, trip reports and terminal summary sheets for accuracy.
- Verify employee absences affecting pay are interpreted correctly.
- Ensure entitlements for overtime, shift premiums, medical days, holiday pay, and other personal leaves are calculated accurately and in compliance with company policy and regulations.
- Enter data into Erb systems.
- Import and ensure accuracy of payroll data from the time and attendance system.
- Audit Payroll Register to ensure accuracy.
- Create new employee profiles in the payroll system and modify employee records as required.
- Process all position transfers, salary changes, and status changes received from HR department.
- Process terminations and complete the Record of Employment.
- Monitor and track vacation entitlements. Run listings, recalculate, and adjust accruals as required.
- Assist in payment of special additional pay runs i.e. early vacation bonus payments, driver safety bonus etc.
- Input employee miscellaneous deductions.
- Print direct deposit pay stubs and prepare for distribution to all terminals.
- Respond to emails and answer employee inquiries.
- Assist in department filing, and any special projects as assigned.
- Report new hires on Service Canada website.
- All other duties as required.
REQUIREMENTS/QUALIFICATIONS
- 2 years payroll experience required. Knowledge of the transportation industry considered an asset.
- PCP designation or equivalent experience required.
- Detail oriented, able to prioritize and effectively manage multiple assignments within deadlines.
- Must be organized and able to comply to standardized procedures and regulations.
- Advanced MS Office Suite experience required. Experience with Dayforce considered an asset.
- Good communication skills, both verbally and written required.
- Knowledge of AS400 and NTE1000 preferred.
- Willingness to be part of a team with a high degree of integrity and confidentiality.
WORKING CONDITIONS
- Overtime may be required.
How To Make Your Next Cool Move – Apply online today!
Having trouble completing the application? Contact us 1-800-461-5299 or Recruiting@erbgroup.com
Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet almost every qualification. At The Erb Group, we’re committed to continually improving our approach to building a diverse, inclusive, and value driven workplace. If you’re excited about this role but your past experiences don’t align perfectly with our job description, we encourage you to apply regardless. You could just be the right candidate for this role or others!
The Erb Group is an equal opportunity employer and is committed to providing an inclusive and barrier-free work environment, including all stages of the hiring process. If you require accommodation, please contact recruiting@erbgroup.com or call 1-800-461-5299. All information received in relation to accommodation will be kept confidential.
We thank all those who apply. Only those selected for further consideration will be contacted.
About The Erb Group
Founded in 1959, The Erb Group of Companies is one of North America’s largest privately-owned refrigerated transportation providers. The Erb Group specializes on the timely, protected distribution of temperature-controlled perishable goods across Canada and the U.S. The Erb Group is a family-owned business, hosting over 1,500 employees, 1,100 trailers and 750 power units. Its head office is based in New Hamburg, Ontario, with additional Canadian terminals in Baden, Toronto, Thunder Bay, North Bay, Ottawa, Montreal, Trenton, Winnipeg and a U.S. terminal in Elverson, PA.
The Erb Group is known for its commitment to family and community initiatives. The Erb Group has earned recognition as 2023’s Best Fleets to Drive For and Top Fleet Employers and Purpose Trailblazer of the Year.
About the role
We Bring Food to Your Family’s Table
The Erb Group is one of North America’s largest privately-owned refrigerated transportation providers. The Erb Group specializes on the timely, protected distribution of temperature-controlled perishable goods across Canada and the U.S. The Erb Group is a family-owned business and has been in the industry for over 65 years. Its head office is based in New Hamburg, Ontario, with additional Canadian terminals in Baden, Toronto, Thunder Bay, North Bay, Ottawa, Montreal, Trenton, and Winnipeg. In addition, we have been recognized as Best Fleets to Drive For several years, a Top Fleet Employer and continue to be a safety industry leader.
Shift: Monday to Friday; 8:00am - 4:30pm
End Date: January 28, 2026
SUMMARY
The Payroll Administrator assists with processing bi-weekly payroll and all other functions of payroll for Erb Transport Limited.
PRIMARY RESPONSIBILITIES
- Process bi-weekly pay according to federal payroll legislation, in conjunction with company pay guidelines.
- Ensure differences with Ontario, Manitoba and Quebec deductions are reflected.
- Review timecards, trip reports and terminal summary sheets for accuracy.
- Verify employee absences affecting pay are interpreted correctly.
- Ensure entitlements for overtime, shift premiums, medical days, holiday pay, and other personal leaves are calculated accurately and in compliance with company policy and regulations.
- Enter data into Erb systems.
- Import and ensure accuracy of payroll data from the time and attendance system.
- Audit Payroll Register to ensure accuracy.
- Create new employee profiles in the payroll system and modify employee records as required.
- Process all position transfers, salary changes, and status changes received from HR department.
- Process terminations and complete the Record of Employment.
- Monitor and track vacation entitlements. Run listings, recalculate, and adjust accruals as required.
- Assist in payment of special additional pay runs i.e. early vacation bonus payments, driver safety bonus etc.
- Input employee miscellaneous deductions.
- Print direct deposit pay stubs and prepare for distribution to all terminals.
- Respond to emails and answer employee inquiries.
- Assist in department filing, and any special projects as assigned.
- Report new hires on Service Canada website.
- All other duties as required.
REQUIREMENTS/QUALIFICATIONS
- 2 years payroll experience required. Knowledge of the transportation industry considered an asset.
- PCP designation or equivalent experience required.
- Detail oriented, able to prioritize and effectively manage multiple assignments within deadlines.
- Must be organized and able to comply to standardized procedures and regulations.
- Advanced MS Office Suite experience required. Experience with Dayforce considered an asset.
- Good communication skills, both verbally and written required.
- Knowledge of AS400 and NTE1000 preferred.
- Willingness to be part of a team with a high degree of integrity and confidentiality.
WORKING CONDITIONS
- Overtime may be required.
How To Make Your Next Cool Move – Apply online today!
Having trouble completing the application? Contact us 1-800-461-5299 or Recruiting@erbgroup.com
Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet almost every qualification. At The Erb Group, we’re committed to continually improving our approach to building a diverse, inclusive, and value driven workplace. If you’re excited about this role but your past experiences don’t align perfectly with our job description, we encourage you to apply regardless. You could just be the right candidate for this role or others!
The Erb Group is an equal opportunity employer and is committed to providing an inclusive and barrier-free work environment, including all stages of the hiring process. If you require accommodation, please contact recruiting@erbgroup.com or call 1-800-461-5299. All information received in relation to accommodation will be kept confidential.
We thank all those who apply. Only those selected for further consideration will be contacted.
About The Erb Group
Founded in 1959, The Erb Group of Companies is one of North America’s largest privately-owned refrigerated transportation providers. The Erb Group specializes on the timely, protected distribution of temperature-controlled perishable goods across Canada and the U.S. The Erb Group is a family-owned business, hosting over 1,500 employees, 1,100 trailers and 750 power units. Its head office is based in New Hamburg, Ontario, with additional Canadian terminals in Baden, Toronto, Thunder Bay, North Bay, Ottawa, Montreal, Trenton, Winnipeg and a U.S. terminal in Elverson, PA.
The Erb Group is known for its commitment to family and community initiatives. The Erb Group has earned recognition as 2023’s Best Fleets to Drive For and Top Fleet Employers and Purpose Trailblazer of the Year.