People & Culture Coordinator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Manager, People & Culture (Buildings East), the Coordinator, People & Culture, will be responsible for supporting the day-to-day operations of the Toronto District and ensuring a consistent and effective application of Human Resources legislation, policies, procedures, and practices.

This position is based in our Mississauga, ON office and is a permanent full-time opportunity.

What You Will Be Working On

People & Culture Support

• Build and maintain positive working relationships, representing the P&C team, at all levels of the organization.
• Support a consistent, one-team unified approach demonstrated through the delivery of P&C principles, practices, and policies.
• Work with the Manager, People & Culture to prepare all proper employee documentation including offer letters, promotional agreements, and termination and resignation documentation.
• Support employee investigations by providing administrative support through note taking and preparing reports.
• Manage and organize in person exit interviews and interpret interview data through Workday and Survey tools.
• Assume responsibility of Workday administration including reporting, promotions, transfers, changes, updates, and vacation tracking and reconciliation.
• Coach and train new hires and employees on Workday.
• Answer benefit inquiries for salaried employees.
• Answer general employee questions, draft letters of employment and respond to requests for information.
• Exercise and demonstrate sound judgment, strict confidentiality, and adherence to company policies and procedures.
• Actively participate in meetings; deliver presentations as required.

People & Culture Programs and Process Support

• Liaise with P&C and Payroll on new hire, promotion, termination, benefits, and other team member changes.
• Support the development of various P&C initiatives and projects.
• Support employee orientation and onboarding (preparation of new hire packages, new hire setup (welcome email, IT set up and payroll documents), and ensure consistency amongst groups.
• Support termination and off boarding process (collect and track hardware, communicate with IT).
• Assume responsibility for the accurate, complete, and timely preparation of records, reports, and other documents.
• Propose continual process improvements to P&C standard operating procedures to improve efficiencies.
• Support the annual service award process including communicating to service award recipients and sending out awards along with assisting in coordination of ceremony including 25 Year Club celebrations.
• Champion campus hiring and co-op initiatives from career fair/information sessions to candidate selection and offer presentation.
• Champion sourcing, hiring, and onboarding process for temp/contract workers, collaborating with the management team and temp agencies.
• Perform other related duties as required.

What we are Looking For

• Undergraduate degree in Business Administration, or Commerce with a concentration in Human Resources or related discipline
• Have obtained or working towards a CPHR certification an asset
• 1-3 years’ experience in Human Resources as a coordinator with a large organization
• Advanced technical proficiency in Microsoft Office Suite (e.g., Excel, Word, Visio, PowerPoint, Outlook)
• Advanced technical proficiency in Workday and/or SAP or similar HRIS an asset
• SharePoint knowledge an asset
• Ability to work collaboratively with a positive attitude
• Proven ability to demonstrate a high level of confidentiality, including tact and discretion in preparing, disclosing, and handling information of a sensitive nature
• Ability to forge, grow and maintain positive relationships with multiple groups
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
• Ability to work within tight deadlines and prioritization of work to achieve them
• Flexibility with work/personal schedules i.e., meetings occurring outside of business hours due to different time zones
• Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
• Highly developed interpersonal and organizational skills
• Superior written and verbal communication skills

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.