Position Title: HR Business Partner
Reports To: National Director, Human Resources
Version Date: October 2025
Job Code: 420C

Position Summary

The HR Business Partner (HRBP) plays a key role in supporting the organization’s people strategy by managing and optimizing HR processes, ensuring data integrity within the HR Information System (HRIS), and enabling data-driven decision-making through analytics and reporting. This role provides strategic and operational HR support to leaders and employees while ensuring compliance, accuracy, and efficiency across payroll, HR data management, and employee relations activities.

Key Responsibilities :

1. HRIS, Data Management & Reporting (30%)
    Maintain, audit, and update employee data in the HRIS to ensure accuracy,
   consistency, and confidentiality.
    Generate, analyze, and interpret HR and payroll reports using Excel and HRIS
   reporting tools to support business decisions.
    Develop and maintain dashboards and workforce metrics (e.g., turnover,
   headcount, absenteeism, recruitment activity, training compliance).
    Support automation and data integrity projects to streamline HR operations and
   enhance reporting capabilities.
    Provide accurate HR data to Finance and other departments for audits,
   budgeting, and workforce planning.

2. Payroll Review & Administration (20%) :



Review and validate payroll data, including new hires, terminations, salary
changes, leaves, and deductions.
 Collaborate with Payroll and Finance teams to resolve discrepancies and ensure
timely, accurate payroll processing.
 Approve payroll inputs in accordance with internal deadlines and established
controls.
 Respond to employee payroll and benefits inquiries while maintaining
confidentiality and accuracy.
 Support process improvements that strengthen payroll accuracy and compliance.

1. Employee Relations & Organizational Support (30%) :



Advise managers on HR policies, employee relations, and conflict resolution.
 Support investigations, disciplinary actions, grievances, and performance
improvement plans.
 Promote employee engagement, recognition, and attendance improvement
initiatives.
 Assist with the implementation and interpretation of collective agreements and
represent the company in joint labour-management committees.
 Contribute to change management efforts, performance management cycles,
and employee well-being initiatives.

1. Recruitment & Onboarding (10%) :



Manage the end-to-end recruitment process, including job postings, screening,
interviewing, and background checks.
 Coordinate onboarding and offboarding activities to ensure a positive employee
experience.
 Partner with marketing to enhance employer branding and promote recruitment
campaigns through social media and other channels.
 Maintain recruitment metrics and generate related reports.

1. HR Compliance & Policy Management (10%) :



Monitor and ensure compliance with employment legislation, internal policies,
and collective agreements.
 Conduct HR audits and recommend corrective actions to uphold compliance and
consistency.
 Maintain up-to-date HR documentation, including handbooks, policies, and
standard operating procedures.
 Support investigations and provide documentation for legal, Ministry, or unionrelated
matters when required.

1. Ad Hoc Responsibilities :



Support HR projects, site visits, and other initiatives as assigned by the National
Director, Human Resources.

Qualifications:



Bachelor’s Degree in Human Resources, Business Administration, or a related
field.
 Minimum of 3–5 years of progressive HR experience with exposure to HRIS
management, payroll processing, and HR reporting.
 Strong understanding of employment and labour relations principles.
 Advanced proficiency in Microsoft Excel (pivot tables, XLOOKUPs, charts, and
data analysis).
 Experience with HRIS and payroll systems (e.g., ADP, Workday, Ceridian,
EmployerD, etc.).
 Excellent analytical, organizational, and communication skills.
 Ability to manage sensitive information with discretion and integrity.

Working Conditions :



Office-based position with flexibility to visit client sites as needed.
 May require occasional extended hours during payroll or reporting cycles.

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