About Us

Classic LifeCare is a trusted provider of homecare services, dedicated to enhancing the lives of individuals through compassionate, professional, and client-centered care**.** We are currently hiring an organized, detail-oriented Financial Administrative Assistant to join our team. This is a full-time, permanent role ideal for someone with strong payroll, finance, and customer service skills who thrives in a supportive and professional environment.

What You'll Do

As the Financial Administrative Assistant, you will play a key role in ensuring accurate and timely payroll and invoicing processing, supporting our employees with payroll-related inquiries, and assisting with invoicing and financial tasks.

Payroll Responsibilities

• Process semi-monthly payroll for all locations using ADP Workforce Now
• Verify approved, cancelled, and rejected time entries
• Process paid sick days, vacation pay, premiums, and office visits
• Enter and manage ROEs, adjustments, T4s, and T2200s
• Handle employee payroll inquiries within 24 hours
• Conduct offboarding in ADP, including termination processing
• Perform audits, resolve discrepancies, and track custom pay rates

Accounts Receivable

• Prepare and send invoices semi-monthly
• Ensure accuracy in billing hours, rates, and client data
• Process third-party billing via external portals
• Reconcile client accounts and follow up on outstanding payments
• Post payments and prepare weekly deposits
• Create and analyze aging reports for high-risk accounts

Bookkeeping

• Post payments and revenue in Sage 50
• Perform monthly bank reconciliations (for multiple locations)
• Manage franchise payments

Administrative Support

• Answer phones and direct calls
• Complete regular checklists to ensure tasks are completed
• Issue client and tax receipts as required

Who You Are

We’re looking for someone who is dependable, organized, and confident working with numbers and people.

Qualifications

• Minimum 2 years of payroll and customer service experience
• Certificate or diploma in Business Administration or Bookkeeping is an asset
• Proficient with Microsoft Office (Excel, Outlook, Teams, SharePoint)
• Experience with ADP Workforce Now and Sage 50 preferred
• Strong knowledge of payroll best practices and finance principles

Skills and Attributes

• Exceptional attention to detail
• Strong problem-solving and reconciliation skills
• Excellent communication and interpersonal skills
• Proven ability to handle sensitive and confidential information
• Strong sense of accountability and ownership of responsibilities
• Ability to manage multiple priorities and meet deadlines

Why Join Classic LifeCare?

• Competitive salary
• 2 weeks paid vacation per year
• 1 week paid sick time per year
• Extended health and dental benefits after 3 months
• A professional, respectful, and team-oriented workplace
• Opportunities for growth and skill development

Job Type: Full-time

Salary: $47,000 annually

Location: Vancouver, BC V6P 6G5

We are committed to hiring individuals who are genuinely passionate about making a positive impact on the lives of others. We value kindness, empathy, joy, respect, and understanding. At Classic LifeCare, diversity and inclusion are integral to our culture, and we welcome everyone.

If you are interested in joining our team, please submit your application, and you can expect to hear from us very soon!