Job Category

Student Employee

Job Title

Undergraduate Academic Asistant

Department

Program Operations Conference Management | Department of Radiology | Faculty of Medicine

Posting End Date

February 10, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

August 31, 2026

The pay rate for this position is $26.4/hour

The Department of Radiology is seeking a motivated and organized Undergraduate Assistant to support educational, research, and administrative activities from February for one year. The position is part-time and based in Vancouver, British Columbia, with a combination of in-person and online responsibilities. Regular visits to the UBC campus are required. Weekly hours may fluctuate throughout the year, with both slower and busier periods.

The Undergraduate Assistant will report to the Manager, Program Operations and Conferences and will work in close collaboration with the RADS301 Team, faculty and Senior Program Assistant.

Key Responsibilities

• Support radiology education activities, including lectures, conferences, workshops, and student engagement initiatives
• Assist with course and program logistics, including preparation of teaching materials, session coordination, curriculum development and advertising initiatives; keeps lecturers well informed of schedules and schedule changes
• Provide administrative support for departmental projects, meetings, and events
• Act as a point of contact between students and the teaching or research team, helping triage questions and facilitate communication
• Support student learning and development, including organization, communication, teamwork, and professionalism
• Assist with data organization, documentation, and basic project coordination as needed
• Assist in the preparation of payments for lecturers and students
• Keep handbook up-to-date
• Uphold confidentiality, professionalism, and departmental standards at all times

Eligibility Requirements

Applicants must meet the following criteria:

• Currently enrolled as a full-time undergraduate student at the University of British Columbia during the appointment period
• Must disclose any other employment or academic commitments that may conflict with this role prior to accepting the position
• Legally eligible to work in Canada for the full duration of the appointment
• Must reside in British Columbia for the duration of the appointment
• Able to attend mandatory training and onboarding, including completion of all Workday requirements
• Must be available to assist in person during the lecture times (Monday, Wednesday and Friday

Preferred Qualifications

• Prior experience supporting academic courses, research projects, or departmental initiatives

• Previous completion of RADS 301 or demonstrated familiarity with the course content and learning objectives

• Comfortable using online and digital platforms, including Canvas, Zoom, and Microsoft Office tools

• Able to maintain professional conduct while representing the Department of Radiology

• Available to support scheduled activities in person, as required by the department

• Previous experience advertising a course at the campus and via social media

• Strong organizational skills and attention to detail

• Clear written and verbal communication skills

• Ability to manage multiple tasks and deadlines in a fast-paced environment

• Interest in medical imaging, health sciences, or academic medicine

• Fast-paced environment with pro-active approach and planning required

About Us

We value each individual and the unique skills and background they bring to our community. We offer a wide variety of career opportunities and encourage you to explore your true potential in an environment that fosters professional and personal growth.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at

workplace.accessibility@ubc.ca

.