About the role
Realstar is a fully integrated management firm providing a full range of investment and property management services for the last 50 years. It is one of Canada’s largest multi-residential asset managers on behalf of institutional and private investors. It manages over 22,000 rental apartments in six provinces with an asset value of more than $5 billion. Realstar is headquartered in Toronto, and is part of Realstar Group which has over $9 billion of multi-family, hospitality and alternative real estate assets under management. www.realstar.ca/
About the Role
We are seeking a highly organized, professional, and proactive Executive Assistant to support the CEO and members of our executive team. This is a critical role that requires discretion, exceptional attention to detail, and the ability to manage a fast-paced, dynamic environment.
The ideal candidate will thrive under pressure, handle confidential matters with the utmost integrity, and serve as a polished representative of the executive office in all internal and external interactions.
Key Responsibilities
Calendar & Communication Management
- Manage complex calendars for multiple executives, including scheduling meetings and prioritizing conflicting demands.
- Manage inbound and outbound communications, including executive email inboxes.
- Draft, edit, and proofread documents, presentations, and reports as needed.
Travel & Accommodation
- Coordinate all aspects of travel, including flights, ground transportation, accommodation, and itineraries.
- Handle changes and last-minute adjustments with efficiency and discretion.
Event Coordination – Annual Investor Retreat
- Serve as one of the leads in planning and executing the company’s multi-day annual investor retreat.
- Coordinate logistics, vendor management, investor communications, and onsite execution.
- Act as the primary point of contact for investors and external partners before and during the event.
- Prepare and run PowerPoint presentations and meeting materials for executives.
Administrative & Operational Support
- Organize and set up boardrooms and meeting spaces, including AV setup, food and beverage orders, and preparation of meeting materials.
- Serve as point of contact for partners, investors, and various stakeholder relationships.
- Plan and prepare materials including agendas, briefings, and presentations for management committee, investor, and partner meetings.
- Support special projects as required.
Expense Management
- Prepare, review, and process expense reports and track budgets.
Confidentiality & Decision-Making
- Handle sensitive information with discretion and exercise judgment in prioritizing and managing requests.
After-Hours Support
- Be available for urgent requests, travel coordination, or communications outside of standard business hours, including evenings and weekends, as needed.
Qualifications & Skills
- Ten (10) years of proven experience as an Executive Assistant, with at least five (5) years supporting senior executives.
- Exceptional organizational and time-management skills with the ability to prioritize tasks and meet tight deadlines.
- Strong attention to detail and accuracy.
- Polished and professional demeanor; able to represent the executive office to internal and external stakeholders.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools; familiarity with travel booking platforms preferred.
- Ability to work independently and anticipate the needs of executives.
- Flexibility and adaptability to manage changing priorities and last-minute requests.
We thank all those who apply, but only those selected for an interview will be contacted.
Realstar is committed to reflecting the diverse communities we serve. We encourage applications from our diverse communities, including Indigenous Peoples, persons with disabilities, women, visible minorities, LGBTQ+ persons and those who are able to speak fluently in a language(s) other than English.
Realstar supports equal opportunity initiatives. Accommodation will be provided in all stages of the hiring process. Contact us for any accommodation requests, and we will work with you to meet your needs.
About Realstar
Since 1974, Realstar has been committed to excellence in every facet of multi-unit residential real estate. Its real estate investment arm, Realstar Properties Limited, is one of the largest owners of rental properties in Canada. It focuses on the acquisition of high-quality properties that offer both long-term stable income streams and capital appreciation. Whether purchasing a single property or a portfolio of properties, Realstar’s thorough market research, sharp financial analysis, and rigorous physical due diligence are the cornerstones of each transaction.
Realstar Management Partnership preserves and enhances the value of Realstar’s assets through a financially disciplined, service-oriented approach to asset and property management. Realstar also provides asset and property management services to large Canadian financial institutions and pension funds that recognize the importance of the broad value-enhancing approach Realstar brings to multi-unit residential portfolios. By combining state-of-the-art operating and financial reporting systems with a team of dedicated Resident Managers and engineering/property standards professionals, Realstar delivers superior results for its partners and clients, ensuring its 70,000+ residents enjoy clean, quiet, well-maintained homes.
Realstar’s commitment to excellence has enabled it to become a leading provider of quality rental accommodation from coast to coast in Canada.
FRPO Customer Service Award of Excellence: 2007, 2008, 2009, 2011, 2014
About the role
Realstar is a fully integrated management firm providing a full range of investment and property management services for the last 50 years. It is one of Canada’s largest multi-residential asset managers on behalf of institutional and private investors. It manages over 22,000 rental apartments in six provinces with an asset value of more than $5 billion. Realstar is headquartered in Toronto, and is part of Realstar Group which has over $9 billion of multi-family, hospitality and alternative real estate assets under management. www.realstar.ca/
About the Role
We are seeking a highly organized, professional, and proactive Executive Assistant to support the CEO and members of our executive team. This is a critical role that requires discretion, exceptional attention to detail, and the ability to manage a fast-paced, dynamic environment.
The ideal candidate will thrive under pressure, handle confidential matters with the utmost integrity, and serve as a polished representative of the executive office in all internal and external interactions.
Key Responsibilities
Calendar & Communication Management
- Manage complex calendars for multiple executives, including scheduling meetings and prioritizing conflicting demands.
- Manage inbound and outbound communications, including executive email inboxes.
- Draft, edit, and proofread documents, presentations, and reports as needed.
Travel & Accommodation
- Coordinate all aspects of travel, including flights, ground transportation, accommodation, and itineraries.
- Handle changes and last-minute adjustments with efficiency and discretion.
Event Coordination – Annual Investor Retreat
- Serve as one of the leads in planning and executing the company’s multi-day annual investor retreat.
- Coordinate logistics, vendor management, investor communications, and onsite execution.
- Act as the primary point of contact for investors and external partners before and during the event.
- Prepare and run PowerPoint presentations and meeting materials for executives.
Administrative & Operational Support
- Organize and set up boardrooms and meeting spaces, including AV setup, food and beverage orders, and preparation of meeting materials.
- Serve as point of contact for partners, investors, and various stakeholder relationships.
- Plan and prepare materials including agendas, briefings, and presentations for management committee, investor, and partner meetings.
- Support special projects as required.
Expense Management
- Prepare, review, and process expense reports and track budgets.
Confidentiality & Decision-Making
- Handle sensitive information with discretion and exercise judgment in prioritizing and managing requests.
After-Hours Support
- Be available for urgent requests, travel coordination, or communications outside of standard business hours, including evenings and weekends, as needed.
Qualifications & Skills
- Ten (10) years of proven experience as an Executive Assistant, with at least five (5) years supporting senior executives.
- Exceptional organizational and time-management skills with the ability to prioritize tasks and meet tight deadlines.
- Strong attention to detail and accuracy.
- Polished and professional demeanor; able to represent the executive office to internal and external stakeholders.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools; familiarity with travel booking platforms preferred.
- Ability to work independently and anticipate the needs of executives.
- Flexibility and adaptability to manage changing priorities and last-minute requests.
We thank all those who apply, but only those selected for an interview will be contacted.
Realstar is committed to reflecting the diverse communities we serve. We encourage applications from our diverse communities, including Indigenous Peoples, persons with disabilities, women, visible minorities, LGBTQ+ persons and those who are able to speak fluently in a language(s) other than English.
Realstar supports equal opportunity initiatives. Accommodation will be provided in all stages of the hiring process. Contact us for any accommodation requests, and we will work with you to meet your needs.
About Realstar
Since 1974, Realstar has been committed to excellence in every facet of multi-unit residential real estate. Its real estate investment arm, Realstar Properties Limited, is one of the largest owners of rental properties in Canada. It focuses on the acquisition of high-quality properties that offer both long-term stable income streams and capital appreciation. Whether purchasing a single property or a portfolio of properties, Realstar’s thorough market research, sharp financial analysis, and rigorous physical due diligence are the cornerstones of each transaction.
Realstar Management Partnership preserves and enhances the value of Realstar’s assets through a financially disciplined, service-oriented approach to asset and property management. Realstar also provides asset and property management services to large Canadian financial institutions and pension funds that recognize the importance of the broad value-enhancing approach Realstar brings to multi-unit residential portfolios. By combining state-of-the-art operating and financial reporting systems with a team of dedicated Resident Managers and engineering/property standards professionals, Realstar delivers superior results for its partners and clients, ensuring its 70,000+ residents enjoy clean, quiet, well-maintained homes.
Realstar’s commitment to excellence has enabled it to become a leading provider of quality rental accommodation from coast to coast in Canada.
FRPO Customer Service Award of Excellence: 2007, 2008, 2009, 2011, 2014