Company Overview EM Dynamics Inc. is a precision metal fabrication and CNC manufacturing company supporting high-tech industries across Ontario. We specialize in complex, high-mix, low-to-medium volume manufacturing and are looking to strengthen our quoting and estimating capability with an experienced manufacturing professional.

Is This an Existing Vacancy? No — this posting is for a newly created position. Use of AI: We use artificial intelligence tools to help screen applications during the hiring process.

Position Overview The Accounts Payable Coordinator is responsible for managing the full accounts payable cycle, ensuring the accurate and timely processing of vendor invoices, payments, and reconciliations across multiple business entities. The role supports month-end financial activities, maintains strong vendor relationships, ensures compliance with company policies and internal controls, and contributes to the successful implementation and continuous improvement of the Company's ERP system.

Key Responsibilities Manage the end-to-end accounts payable process for multiple legal entities, locations, and business units. Review, code, and process vendor invoices accurately and in a timely manner. Ensure invoices are supported by appropriate documentation, purchase orders, approvals, contracts, and receiving records where applicable. Maintain vendor master data, including payment terms, banking details, tax documentation, and contact information. Reconcile vendor statements and investigate discrepancies, duplicate invoices, missing credits, unapplied payments, and billing issues. Work closely with purchasing, operations, department managers, and vendors to resolve invoice and payment-related matters. Assist with month-end close activities, including AP reconciliations, accruals, prepaid expenses, expense analysis, and reporting. Ensure compliance with internal controls, approval limits, company policies, and segregation-of-duties requirements. Monitor and assist with the collection and maintenance of vendor tax documentation, including W-9 forms and information required for annual 1099 reporting. Identify opportunities to improve AP processes, reduce manual work, improve invoice turnaround time, and strengthen payment controls. Act as a subject matter resource for accounts payable processes during the implementation of a new ERP system. Work collaboratively with the ERP implementation team on requirements gathering, process documentation, invoice workflow design, approval matrix setup, testing, user acceptance testing, data migration validation, and issue resolution. Support the development of AP workflows, controls, reports, and training materials within the new ERP environment. Provide guidance and day-to-day support to junior AP team members where required, while remaining primarily responsible for individual deliverables.

Qualifications and Experience Bachelor’s degree in Accounting, Finance, or a related field is required. Two to five years of progressive accounts payable, invoice processing, vendor management, or general accounting experience. Experience working in a multi-entity, multi-location, or multi-company accounting environment is strongly preferred. Strong understanding of accounts payable processes, invoice coding, purchase order matching, vendor reconciliations, payment processing, accruals, and month-end reporting. Comfortable working with ERP systems and accounting software; experience with ERP implementation, migration, or system upgrades is an asset. Ability to learn new systems quickly and work effectively with internal technology and implementation teams. Strong Microsoft Excel skills, including reconciliations, reporting, filters, pivot tables, and data analysis. High level of accuracy, organization, accountability, and attention to detail. Strong communication and interpersonal skills, with the ability to manage vendor and internal stakeholder relationships professionally. Ability to prioritize competing deadlines and work independently in a fast-paced environment.

Preferred Attributes Proactive and solution-oriented approach to resolving invoice, payment, and vendor account issues. Comfortable taking ownership of complex vendor accounts, payment schedules, and reconciliation matters. Able to work independently while collaborating effectively with a broader finance and implementation team. Strong process mindset with an interest in improving systems, controls, and operational efficiency. Professional, dependable, and able to maintain confidentiality when handling financial and vendor information.

Join us to be part of a forward-thinking team dedicated to pushing the boundaries of manufacturing excellence!

Accommodation Requirements: We are committed to providing accessible employment practices and will provide accommodations upon request for any part of the application process. If you require any accommodations, please let us know.

Compensation Competitive compensation based on experience.

Benefits: Dental care Employee assistance program Extended health care Life insurance On-site gym Vision care

Work Location: In person