Job Information

Position Type: Part Time (Tuesdays are mandatory)

Location: In office at 1310 The Queensway, Etobicoke, ON

Hours per week: 20-30

Salary: $20 per hour

Job Summary

As the Bookkeeper, you will be responsible for accounts receivable and accounts payable, processing invoices, reconciling bank statements, and preparing financial reports to assist Flex Point Security and Flex Point Academy maintain our financial health.

Responsibilities

The Bookkeeper will, at all times, handle confidential and sensitive information with integrity and discretion. The Bookkeeper will stay up to date on office policies, procedures, and regulations, and ensure compliance. The Bookkeeper will be an active and collaborative team member, creating collegial and productive relationships with all members of Flex Point Security and Flex Point Academy.

Specific Responsibilities:

• Maintain and update financial records via QuickBooks in accordance with our company policies and accounting standards.
• Manage Accounts Payable & Receivable, tracking and managing payments.
• Take part of weekly Collections meetings to advise management team of outstanding payments, status of communication with clients, and next steps for obtaining payment.
• Reconcile bank and credit card statements, ensuring accuracy and resolving discrepancies.
• Assist in preparing monthly, quarterly, and annual financial reports, including balance sheets and profit & loss statements.
• Track and manage expenses, ensuring they are in line with budget expectations.
• Prepare and process payroll, inclusive of deductions and reimbursements.
• Calculate and administer sales teams commissions.
• Assist with tax filings and collaborate with external agencies.
• Provide support in budgeting and forecasting processes.
• Work closely with management to ensure financial accuracy.
• Ensure compliance with relevant accounting regulations and standards.
• Other duties as assigned by CEO and senior management.

Qualifications:

• Minimum 1 year of bookkeeping or accounting experience, preferably in a fast-paced service environment.
• Proficiency in QuickBooks Online for managing general ledger, reconciliations, and financial reporting.
• Experience with ADP or other payroll systems for processing payroll, vacation/stat pay, and maintaining employee records.
• Strong knowledge of online banking platforms for reconciliations, vendor payments, and cash flow management.
• Demonstrated experience with invoicing, accounts receivable, and accounts payable.
• Ability to prepare and analyze financial statements, reports, and spreadsheets with accuracy.
• Strong organizational skills and attention to detail to manage multiple accounts and transactions.
• Proficient in Microsoft Excel, Word, and Outlook for reporting and communication.
• Excellent communication skills to liaise with management, vendors, and clients in a professional manner.
• Ability to maintain confidentiality and work with a high level of integrity.