The Department of Health and Wellness is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.

Reporting to the Deputy Minister, the Strategic Coordinator, Projects & Initiatives will support strategic coordination, collaboration, and project assistance to the Senior Leadership team of the Department. The incumbent will have responsibility supporting multiple projects intended to achieve the strategic direction of the organization. While projects and initiatives will vary in magnitude and complexity, they will typically span multiple functional areas and may involve substantial changes in program design, business processes, technology, staff roles and/or resource allocation. The Strategic Coordinator, Projects & Initiatives will have direct responsibility for supporting the Leadership team with coordination and implementation of various action items, projects, priorities, and strategic initiatives to drive projects forward across the organization, ensuring alignment with the Department’s vision and goals.

Duties will include but are not limited to:

• Facilitate the development, implementation and monitoring of departmental projects, initiatives, and strategic priorities.
• Supports the development and monitoring of project management plans, ensuring alignment with goals, and timelines that coincide with the project financial budget(s) and other targets
• Coordinates completion of various tasks and action items, including assisting with documentation, scheduling, follow-up, and collation of information to create summaries and briefing notes.
• Review project plans and support sharing of information with Senior Leadership, when required, to facilitate project governance, communication, project reporting, and management of risks,
• Track, monitor project and initiative milestones, action items, deliverables and timelines to ensure successful completion of initiatives under the Office of the Deputy Minister
• Support the engagement of various stakeholders in the design, delivery and evaluation of the program
• Works within project teams on the completion of assigned work plan activities
• Conduct administrative duties such as overseeing and setting up meetings of various committees or potential working groups, minute taking and preparing agendas
• Provides project teams and Senior Leadership support on a variety of special projects related to policy development, implementation and evaluation, organizational planning and change management;
• Arranges meetings, purposes and circulates agendas, distributes background information and provides advice and preparation to the chairperson;
• In collaboration with the project teams, drafts letters, notes, statements of work, Executive Council Memos, presentations, etc., to support initiatives and priorities moving forward.
• Review vendor contracts and invoices to ensure accuracy with pre-approved event terms; follow up on discrepancies and coordinate payment
• Other duties as required

Minimum Qualifications:

• University degree in Business or Public Administration, Health, Social Science or related field
• Demonstrated equivalency will be considered
• Training in areas related to project management would be considered an asset.
• Experience coordinating projects and strong knowledge of the health or related governmental system
• Considerable experience working with, and supporting, management and executives, preferably in a health-related setting
• Experience with project/program planning, reporting; writing reports, summaries and information notes, coordination with stakeholders, and drafting communications is required.
• Must have strong interpersonal and collaboration skills
• Excellent ability to establish and maintain effective working relationship with stakeholders is required
• Excellent problem-solving skills; oral and written communication skills are required
• Demonstrated ability to think and plan strategically and to develop and deliver presentations is required
• Ability to work under pressure, with tight and sometimes conflicting deadlines and establish work priorities;
• Demonstrated proficiency with typical business, such as Office 365 and statistical analysis software is required
• Must have a good work and attendance record
• Extensive experience in coordination with senior leadership across multiple organizations and departments
• Extensive experience engaging with various representatives across the Department, coordinating and collating information for briefing and summaries
• The successful candidate must provide a satisfactory Criminal Record Check prior to commencement of employment.

This competition may be used to fill future job vacancies.

Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.

Where possible, submitting an electronic resume or job application is preferred. Otherwise, please return forms to PEI Public Service Commission, P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8. Applications may be sent by fax to (902) 368-4383.

IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE.

Please ensure that the appropriate Posting ID number is stated on all application forms. You can apply online or obtain an application form by visiting our web site at www.jobspei.ca**. Forms may also be obtained by contacting any PEI Government office, ACCESS PEI Centre, Regional Services Centre, or by telephone (902) 368-4080.**

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