Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Research and Facilitation, Level A

Job Title

Research Project Coordinator

Department

Yang | Department of Civil Engineering | Faculty of Applied Science

Compensation Range

$6,251.00 - $8,986.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

October 28, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

December 31, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position is in the Department of Civil Engineering of the Faculty of Applied Science (APSC) Dean's office. The Research Project Coordinator is responsible for managing the day-to-day activities of the “Accelerated code implementation of high-performance energy efficient modular buildings” project. The position oversees all aspects of the project including planning, coordination between relevant research projects within the research group, team development, communications between research teams, identifying and attracting potential partners, and identifying and planning for leveraging funding mechanisms towards project implementation. The support provided for the project by this position can also include identifying appropriate funding opportunities and relevant external partners, organizing events and workshops, facilitating communications and media relations initiatives, developing, monitoring, and controlling budgets, early-stage proposal development, and proposal editing and review. This role will involve working with APSC and UBC researchers and researchers from UVic and UNB, research partnership, grants and business development staff, as well as other internal/external stakeholders.

A key component of this role will be to develop and maintain close contact with industry, government and community partners related to the project and to stay abreast of current funding opportunities and working with teams of researchers and stakeholders to submit competitive funding proposals. The position is also expected to coordinate the overall activities of the project and maintain communications with all relevant stakeholders, while planning for future projects and targeting stakeholders to engage.

The role will be expected to work closely with APSC Partnership and Research Development staff to provide grants and partnership expertise to researchers and partners in order to fully exploit and leverage partnered funding opportunities.

Expected outcomes include successful completion of the project which in turn includes a complete design guide as well as a prototype demonstration of the project results. This will enhance the impact of the research and commercialization activities.

This position will be located at the

UBC Vancouver

campus in British Columbia, Canada.

Organizational Status

The Research Project Coordinator will report to PI Prof. Yang and to the Senior Research Partnership Manager at the Faculty of Applied Science, Dr. Roshan.

Work Performed

• Coordinates day-to-day operations of project activities including budget-related activities such as preparing budget reports, reviewing expenses, and helping the researchers to prepare budget plans for funding applications
• Supports research staff and students setting work plans and timelines, and reviewing documents related to the workplans and students work reports
• Works closely with the project leads in all aspects of processes
• Plans and provides information and support on research funding opportunities to researchers, administrative staff, and other stakeholders, particularly pertaining to industry and partnered opportunities.
• Investigating potential sources of funding to establish strategic partnerships towards the project outcomes.
• Independently and proactively investigating potential external industrial partners and develop and maintain communications with them to support in the development of project prototype.
• Working with APSC Partnership and Research Development staff, identifies research synergies and potential funding mechanisms for external partnerships, and recommends these to project leads and their partners. This will include staying abreast of current funding opportunities, informing faculty of such opportunities and the support available for them, as well as maintaining close, collaborative relationships with funders and funding agencies. This also includes organizing and attending researcher-partner meetings to provide funding expertise.
• Plan, schedules and attends meetings, prepares and distributes agendas, minutes and relevant documents
• Organize events such as workshops and seminars as needed for the project
• Monitors and evaluates project progress
• Report regularly to the executive and technical leads of the project
• Conducts other duties as required

Consequence of Error/Judgement

Self-supporting units are unique within the university system. Errors in reporting, communication with research partners would negatively impact the viability and outcomes of the project. Likewise, errors in timely reporting of project progress or failure to meet the stringent demands of the granting agencies and industrial partners could compromise the researcher’s relationships with the partners. Poor management or improper decisions could damage the reputations of the Civil Engineering Department and APSC R&P portfolio and the University.

Supervision Received

This position reports to the Prof. Yang (PI) from Civil Engineering Department. The incumbent will be expected to communicate with researchers, the financial departments of the university and companies, the Innovation UBC and the industrial partners under the direct guidance of the PI.

Supervision Given

The position is not expected to supervise other staff although they will be required to liaise closely with UBC and project staff and researchers. Works independently, exercising judgment within areas of responsibility. Determines deadlines, schedules and priorities for several distinct areas of responsibility, balancing operational requirements, strategic considerations, and equity between portfolios.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• A Master’s degree and background in civil engineering discipline or equivalent professional designation with preferred minimum of five years of related experience, or an equivalent combination of education and experience.
• In-depth expertise in digital technologies, strong presentation and writing skills
• Excellent communication and problem-solving skills are required for bridging technical, linguistic and cultural differences to ensure the most effective engagement with all stakeholders.
• Ability to develop and maintain cooperative and productive working relationships with senior level academics, researchers, UBC administration, government agencies, external stakeholders and partners.
• Ability to work effectively with teams as well as independently.
• Exceptional organizational (project management) and interpersonal skills.
• Ability to effectively coordinate and oversee multiple work processes (e.g., multiple training and research projects).
• Strong judgement, work ethic, and ability to maintain confidentiality, tact and discretion.
• A combination of working knowledge and experience in conducting research, directing research
• teams, and supporting collaborative, multi-institutional research groups an asset.
• Demonstrated ability to develop and maintain cooperative and productive working relationships with groups and individuals such as senior level academics, researchers, UBC administration, funding agencies, external stakeholders and partners
• Experience in a Canadian or International University setting, particularly in a research administration role, is a significant asset.
• Experience in an industrial environment (construction sector) is a significant asset
• Knowledge of business/partnership development best practices is an asset