Luther College High School invites applications for a full-time permanent position in the role of Administrative Assistant (Main Office). Reporting to the Principal, this position is responsible for reception, student administration, faculty support administration, and communications.

Responsibilities

General Administration

• Serve as the point of first contact for outsiders: answer phone, greet visitors, answer doorbell, redirect inquiries to the appropriate parties and track visitors.
• Respond to lutherhs@luthercollege.edu
• Liaise with the Vice Principal Academic, Human Resources, and IT to assist visitors, substitute teachers, and special guests with keys, wi-fi passwords, lunch passes, and directions as required.
• Receive and distribute mail and deliveries for staff and dorm students.
• Book courier pick-ups as required.
• Coordinate blue bin recycling as required.
• Arrange winter parking assignments for staff liaising with the Finance Office for payroll deductions.
• In conjunction with the Finance Office, financial duties include:
  • Accept tuition or other payments as required and submit payments and documentation to the Finance Office.
  • Run daily Global Machines report and submit to Finance with credit/debit card payments.
  • Code and submit invoices as required.
  • Manage petty cash float for students who need change and submit petty cash reimbursements to Finance as required.

Student Administration

• Manage preparations for first day of school including schedules, agendas, fobs, lanyards, wi-fi passwords, maps, etc. Assist Registrar with second semester student arrival, administration, and new student packages. At graduation, collection, and processing of fobs from graduating students.
• Daily assistance for students with fobs, passwords, bus passes, dress code violations, lockers, locks, wi-fi, meal passes, etc.
• Daily management of school and student attendance including substitute teachers’ attendance, school approved extra-curricular absences, drivers’ education, etc.
• Update and communicate TAG groups for all new and returning students.
• Maintain and update student filing system.
• Update student administration system as required with new and departing student information.
• Request cumulative files from previous schools for new students and send cumulative files for transferring students.
• Prepare lock/locker assignments for each semester for students and Physical Education spaces including ordering new locks and recycling old ones.
• Assist with student groups that may have need for extra supports (bursary, dorm, medical sensitivities, etc.).
• Distribute summer school registrations.
• Distribute school, graduation, and award photos.
• Assist Vice Principal Academic and Registrar with preparations for exam sessions, including ordering supplies, posting information and troubleshooting.
• Manage bus registration including establishing deadlines, liaising with bus company, the Finance Office, and Communications.
• Manage Driver Education Program including room bookings, liaising with the driving instructor, SGI, and Communications.
• Manage semester meal plan program including liaising with the Finance Office and the cafeteria staff.
• Manage student photocopy cards sales.
• Manage all Spend-a-Day bookings.
• Assist sick students if the nurse has left for the day.
• In conjunction with the Admissions Office:
  • Assist with New Student Orientation
  • Assist with Information Nights

Faculty Support Administration

• Order and provide all supplies in teacher workroom, photocopy room, main office, and supply room. Replace toner in main office photocopier.
• Manage parent/teacher interviews for faculty and ESL department, including set up, scheduling, trouble shooting and communication.
• Assist faculty with picture day, retakes, cap and gown, award ceremony photograph information and arrangements.
• Assist with the musical, sporting tournament, fundraiser, school trip, and extra-curricular event ticket sales.
• Assist with special event planning and tasks including graduation, awards ceremonies, parent meetings, etc.
• Assist IB Coordinator with shipment of IB exams and other tasks as required.
• Prepare cab/taxi slips for teachers holding school activities off campus and help arrange buses for service day.
• Assist Vice Principals with monitoring and watching video footage when required.
• Setting up fobs for new faculty and coaches.
• Manage room bookings.

Communications

• Prepare and distribute daily announcements in print, email and on internal television monitors.
• Liaise with Principal and Director of Communications in posting information such as announcements, adjusted schedules, exam schedules, events, etc. to television monitors, bi-weekly emails, school website, etc.
• Communicate bus cancellations and delays.
• Ensure all forms that students may require from the Main Office are kept up to date and available, including course request, driver education, drop/add class, expense, and incident forms.
• Communicate to delivery and mail services staff when the school is closed or there is an adjusted office schedule.
• Communicate any changes to office hours during holidays.

Other duties as required.

Qualifications

• Graduation from a recognized technical school or office education course with a minimum of two years of related experience, or a combination of education, training and experience that provides the required knowledge, skills and abilities to perform the essential functions of the position;
• Exceptional interpersonal skills with ability to maintain effective working relationships and deliver excellent customer service; ability to maintain a service-oriented perspective with internal and external clients;
• Demonstrated competence with Microsoft Office applications (Word, Excel, PowerPoint); knowledge of the specialized software used by Luther College would be an asset (My School Sask, School Messenger, Google calendar);
• Strong attention to detail;
• Highly motivated and able to work independently and as part of a team;
• Ability to organize many tasks and meet deadlines while maintaining accuracy and attention to detail;
• Proficiency in a second language such as Mandarin would be considered an asset.
• Ability to analyze problems and interpret information in order to identify possible solutions and provide recommendations;
• Capable of remaining calm and effective under pressure;
• Appreciation, support, and commitment to the College’s Mission, Vision, and Values of Luther College and the small college environment in which flexibility, warmth, and cordiality are necessary and valued;
• Willingness to work in an office setting where collaboration among staff, at times beyond the job description, is necessary and valued.

Salary and Benefits

The salary range for this position is $46,488 – $62,790 annually. Luther College offers vacation, medical and dental benefits, and an employee and family assistance plan through the Saskatchewan School Board Association agreement after the completion of a three-month waiting period.

To Apply

Interested candidates are asked to submit a cover letter, resume, and list of references to lchshr@luthercollege.edu by 9:00 AM on October 10, 2025.
Only those candidates selected for an interview will be contacted.

Equity, Diversity and Inclusion

Luther College is committed to employment equity and encourages applications from all qualified candidates including women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation, and all groups protected by The Saskatchewan Human Rights Code. Applicants are invited to self-identify in as many categories as apply. You may identify in more than one group: please indicate all with which you self-identify.

All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority.

Luther College is situated on Treaty 4 lands. These are the territories of the nêhiyawak, Anihšināpāk, Dakota, Lakota, and Nakoda, and the homeland of the Métis/Michif Nation. For Luther College, this acknowledgement is a recognition of the shared histories of Indigenous and non‐Indigenous peoples, and a reflection of our commitment, as visitors on this land, to the continuing act of reconciliation essential to a shared future together. To this end, Luther College works to support the Truth and Reconciliation Commission’s Calls to Action, especially numbers 62-64.

Luther College

Luther College High School is a historical independent school offering exceptional secondary education for students in grades 9 to 12. Luther College offers the International Baccalaureate (IB) programme and a strong liberal arts curriculum that develops critical thinking and inquiry skills. The school enjoys a reputation for excellence in academics, but also for extensive and vibrant co-curricular programming, all guided by a dedicated teaching staff who challenge students to excel and discover their gifts.

Our motto, “Quality education in a Christian context” refers, in part, to the education of the whole person.

Mission

Luther College prepares students to be compassionate, creative, and critical thinkers, through academic excellence and a community of care that is rooted in our call to love and serve our neighbours.

Vision

Luther College makes transformative change for a more grace-filled, just, and joyful world.

Values

Luther College has developed a set of values which inform and inspire all that we do. These include:

• Rooted and Open: Rooted in the Lutheran intellectual tradition and open to insights from other religious, spiritual, and secular traditions. In our Canadian context, we feel especially called to recognize and value Indigenous worldviews, knowledge, and perspectives.
• Excellence: Innovation, creativity, exploration, and critical thinking and the desire to do our best in everything that we do
• Compassion, Care and Stewardship: Care for all entrusted to us — students, one another, our resources, and the world we live in
• Equity, Diversity, and Inclusion: Safety, acceptance, respect for all while valuing differences in individuals and among people(s)
• Integrity: Honesty, transparency, and accountability