Legal Assistant, Intellectual Property
About the role
Reporting to the Manager, Legal Assistant Services in our Toronto office, the successful candidate will play an integral role in supporting the Intellectual Property team.
Hours of work are from 9:00 a.m. to 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role requiring three (3) days in office.
About Fasken As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.
At Fasken, Success Means
- Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
- Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
- Working collaboratively – you’re a self starter who values working in a collaborative team-based environment
- Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
- Approaching your work with agility and the willingness to learn and utilise new technology
- Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
- Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgement to resolve issues
- Always treating sensitive and confidential matters with discretion and diplomacy
Primary Responsibilities
- Manage client IP portfolios, ensuring accurate tracking of deadlines, filings, and required actions
- Provide overflow support across the IP group to assist with workload surges and time‑sensitive tasks
- Manage daily due‑date lists and advise professionals on deadlines and next steps
- Prepare, review, and file patent and trademark documents with USPTO, CIPO, and WIPO
- Prepare and file trademark applications, office action responses, and related submissions
- Process new patent applications, including national phase, continuation, divisional, CIP, utility, and provisional filings
- Review and respond to client correspondence; prepare declarations, assignments, and powers of attorney
- Review and process filing formalities, including official receipts, publication notices, and missing‑parts notices
- Prepare and file Information Disclosure Statements (IDS) in accordance with fee and certification requirements
- Monitor deadlines, extensions, and other time‑sensitive IP matters
- Order and review trademark searches and file histories
- Prepare reporting letters, invoices, and assist with monthly billing, including proforma review and narrative edits
- Provide backup support to maintain efficient and consistent workflow within the IP team
- Perform other related duties as required
Required Knowledge And Experience
- Completion of a post-secondary Legal Assistant or Law Clerk
- Minimum 3+ years of experience as a Legal Assistant in an Intellectual Property group.
- In-depth understanding of business and legal terminology.
- Solid computer and typing skills; proficiency in MS Office 365, Excel, PowerPoint, and Adobe Pro.
- Experience working with Elite 3E, Worksite DMS, iManage Work, PATTSY, etc.
Pay Range $55,000 to $75,000 per annum. Pay range to be commensurate with experience.
Diversity and inclusion At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.
Accessibility and accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.
NO AGENCIES, PLEASE.
About Fasken
About Fasken Fasken is a leading international law firm with more than 950 lawyers and ten offices on three continents. Clients rely on us for practical and innovative legal services. We provide results-driven strategies to solve the most complex business and litigation challenges. For additional information, please visit the Firm’s website at fasken.com.
Legal Assistant, Intellectual Property
About the role
Reporting to the Manager, Legal Assistant Services in our Toronto office, the successful candidate will play an integral role in supporting the Intellectual Property team.
Hours of work are from 9:00 a.m. to 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role requiring three (3) days in office.
About Fasken As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.
At Fasken, Success Means
- Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
- Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
- Working collaboratively – you’re a self starter who values working in a collaborative team-based environment
- Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
- Approaching your work with agility and the willingness to learn and utilise new technology
- Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
- Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgement to resolve issues
- Always treating sensitive and confidential matters with discretion and diplomacy
Primary Responsibilities
- Manage client IP portfolios, ensuring accurate tracking of deadlines, filings, and required actions
- Provide overflow support across the IP group to assist with workload surges and time‑sensitive tasks
- Manage daily due‑date lists and advise professionals on deadlines and next steps
- Prepare, review, and file patent and trademark documents with USPTO, CIPO, and WIPO
- Prepare and file trademark applications, office action responses, and related submissions
- Process new patent applications, including national phase, continuation, divisional, CIP, utility, and provisional filings
- Review and respond to client correspondence; prepare declarations, assignments, and powers of attorney
- Review and process filing formalities, including official receipts, publication notices, and missing‑parts notices
- Prepare and file Information Disclosure Statements (IDS) in accordance with fee and certification requirements
- Monitor deadlines, extensions, and other time‑sensitive IP matters
- Order and review trademark searches and file histories
- Prepare reporting letters, invoices, and assist with monthly billing, including proforma review and narrative edits
- Provide backup support to maintain efficient and consistent workflow within the IP team
- Perform other related duties as required
Required Knowledge And Experience
- Completion of a post-secondary Legal Assistant or Law Clerk
- Minimum 3+ years of experience as a Legal Assistant in an Intellectual Property group.
- In-depth understanding of business and legal terminology.
- Solid computer and typing skills; proficiency in MS Office 365, Excel, PowerPoint, and Adobe Pro.
- Experience working with Elite 3E, Worksite DMS, iManage Work, PATTSY, etc.
Pay Range $55,000 to $75,000 per annum. Pay range to be commensurate with experience.
Diversity and inclusion At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.
Accessibility and accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.
NO AGENCIES, PLEASE.
About Fasken
About Fasken Fasken is a leading international law firm with more than 950 lawyers and ten offices on three continents. Clients rely on us for practical and innovative legal services. We provide results-driven strategies to solve the most complex business and litigation challenges. For additional information, please visit the Firm’s website at fasken.com.