Position: Director, Facilities

Location: 1 Jim Flaherty St., Whitby, ON

Assignment: Full-time, Salaried

Pay Rate: $90,000 - $100,000 per annum. We also offer comprehensive, 100% employer paid benefits, flexible work environment, and access to our superb sport, fitness, and recreational facilities.

Start Date: October 2025

You Belong!

We exist to unlock potential through accessibility and to create a better, barrier-free life for all Canadians. We strive to achieve this by reimagining accessibility, redefining the way Canadians live, work and play, and by co-designing innovative solutions that address the needs of our community. To be successful, our organization values being person-centred, genuine, flexible, innovative, and collaborative.

As an equal opportunity employer committed to diversity and inclusion, we welcome and encourage applications from all persons, including but not limited to persons with disabilities, racialized and Indigenous persons, persons of any gender identity and sexual orientation, and newcomers. We provide variations and accommodations at all stages of employment and are committed to improving our process to be more accessible and equitable.

We understand that no one will ever meet all the qualifications or feel completely confident in performing every duty listed, and that’s okay! We are committed to the ongoing learning and development of our employees and gladly provide on-the-job training and mentorship. Unless it says required (bolded for emphasis), please do not let any other qualification or duty discourage you from applying.

If you have any issues with the online application or have any questions about the job, please email careers@abilitiescentre.org. We look forward to learning more about you and how you may be the person we’re looking for through your application!

The Position:
Reporting to the VP, Finance, the Director, Facilities will be accountable for operational, strategic planning, leadership, budget, and staff management for the Facilities Department. They will provide expert advice to the VP, Finance on strategies for achieving long-term goals, including major renovations, facility renewal, new construction, sustainability, as well as the negotiation and monitoring of multiple service contracts related to the functions of the department (e.g., HVAC, fire protection, supplies, and facilities management).

The Director, Facilities will ensure that the organization is risk aware and in compliance with all applicable laws, statutes, and regulations with respect to physical assets and health and safety. This will include being accountable for the planning, operation, and maintenance of infrastructure functions, including electrical and mechanical systems, building envelope, interior environment, housekeeping, and grounds maintenance.

What You’ll Do:
Building Management

• You will develop and manage the completion of current and capital projects for the facility in general, as well as equipment enhancement, repair, or replacement.
• You will optimize and manage the building automation system covering facility HVAC and Chubb alarm system.
• You will perform and oversee the scheduling, maintenance, and monitoring of all heating, ventilating, air conditioning, water, electrical, and other systems to ensure efficient operation.
• You will perform and oversee regular facility inspections and generate inspection reports.
• You will manage the timely repair and maintenance of key building systems to ensure a comfortable environment for members, participants, volunteers, and staff at the Centre.
• You will develop and implement a comprehensive and proactive preventative maintenance program that meets, or exceeds, manufacturers’ specifications, and supports asset longevity, cost control, and forecasting.
• You will develop and manage the administration of facility operations, including but not limited to, fire safety plans and emergency procedures, health and safety programs, building security, and operating procedures for building closures and business continuity.

Supervision and Personnel Development.

• You will manage and lead the day-to-day supervision of the Facilities team, including scheduling staff, assigning and monitoring duties to ensure all areas are cleaned and maintained to facility standards, and completing bi-weekly payroll. You will assist the Maintenance Coordinator and Technicians with maintenance issues and repairs, as needed.
• You will identify and coordinate ongoing specific training for staff, including identifying and supporting individual professional development opportunities.
• You will collaborate with the Human Resources Department to recruit, train, and retain staff. You will be responsible for performance management including ongoing coaching for staff.

Administration and Financial Management.

• You will prepare and manage the Maintenance and Capital workplans and budgets, including managing service contract invoicing and expenses, and managing the Facilities Corporate Credit Card.
• You will develop and implement strategies for the cost effective and efficient operation of the Centre, including an inventory control system for maintenance tools and supplies, as well as housekeeping consumables.
• You will manage relationships with service providers, including the RFP/quotation process and negotiating contracts, as well as ensuring services are completed in a professional, timely, and cost-effective manner.
• You will support tenant sublease maintenance, relationship management and general support and oversight.
• You will support the documentation and reporting of key information related to facility management for grants, funding, ministry compliance, insurance, etc.
• You will serve as the Chair of the Joint Health & Safety Committee (JHSC), which will involve the following:
• Coordinating certifications, meetings, inspections, trainings, and drills,
• Reviewing, investigating or escalating, and maintaining a repository of incident report, including securing camera footage as appropriate,
• Providing recommendations for management and,
• Other duties as required to ensure compliance with OHSA, WHMIS and all related safety regulations, legislations, standards, and protocols.

What You’ll Bring:
Education and Experience.

• You must have a minimum of a 3-year technology diploma or 4-year degree in Engineering.
• Completion of a Certified Technologist/Technician (C.E.T. / C.Tech.) or Professional Engineer (P.Eng.) designation, or equivalent certification/designation is an asset.
• You must have a minimum of five (5) years of experience in facilities management in a medium sized or larger setting, including supervision of semi-skilled, non-skilled, and contracted services. Other experience includes:
• Direct experience with budgeting, forecasting, reporting, and costing.
• Supervisory experience including hiring, assignment work, evaluating, and performance management, employment development, etc.
• Proven experience analyzing data utilizing electronic information and technology.
• Experience reading/interpreting facilities drawings, specifications, ad project work orders.
• You must have Building Environmental Systems (BES) Class 1 or related training.
• Certification as a Class 4 Stationary Engineer an asset, with technical experience
• You have a demonstrated understanding of Architectural, Structural, Mechanical, and Electrical building systems
• You are knowledgeable of:
• Strategies and techniques with respect to facility management and environmental sustainability
• Strategies and techniques for maintaining high quality standards of service, while utilizing cost effective means of operation
• Facilities planning processes, design and construction, facilities maintenance and management systems, utilities, insurance, and housekeeping operations.
• You have a thorough understanding of the Ontario Occupational Health and Safety Act (OHSA), WHMIS, as well as Building/Fire/Safety/Environmental Codes and Regulations.
• You are proficient in use of computer software including Building Automation Systems, Maintenance Management Systems (CMMS), and Microsoft Office Suite of Services.
• You have experience and sensitivity in dealing with clients of different abilities, cultural and racial backgrounds including visible and non-visible dimensions of diversity.

Technical Skills and Organization.

• You exhibit knowledge of accessibility, accommodations, and accessible building design and needs.
• You have strong administrative skills demonstrating thoroughness and attention to detail.
• You can manage multiple demands and tight timelines in a fast-paced environment through effective planning, organizing and time management skills.
• You are flexible, adaptive to change, and able to handle shifting priorities with maturity and foresight to cope with input and changes with short notice at times.
• You are self-motivated and results oriented. You demonstrate initiative and contribute to a work environment that values and encourages innovation.

Communication and Collaboration.

• You bring a network of peers from facility management, contractors, and service providers.
• You have strong verbal and written communication skills and are comfortable presenting to large groups.
• You can make connections with peers, leaders, and stakeholders, and can work collaboratively with multi-disciplinary teams.
• You can facilitate decision-making, collaborate across teams, and achieve results through teamwork, adaptability, and creative problem-solving.
• You are an effective team player and leader with a positive attitude whose interactions demonstrate accountability, authenticity, and collaboration.
• You have strong conflict resolution skills and are dedicated to customer service that exceeds expectations.
• You are willing and flexible to take on team initiatives based on evolving organizational needs, as required.

Administrative Requirements.

• It is required that you have a current and clear criminal record check for the vulnerable sector to work at Abilities Centre.
• It is required that you have current and valid First AID and CPR C/AED.
• You have access to reliable transportation (driver’s license and personal vehicle preferred).
• You can support physical aspects of the job (ability to lift heavy objects up to 50 lbs preferred).
• You are flexible regarding work schedule, including days, evenings and weekends.
• It is required that you be available on call for emergencies.

Deadline to apply is Wednesday, October 1, 2025, at 7:00PM